Shrink Fit Tooling System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in far subpart 12.6, streamlined procedures for evaluation and solicitation for commercial items, as supplemented with additional information included in this notice. this announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. THIS SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR PART 13 FOR CERTAIN COMMERCIAL ITEMS.

The Request for Quotations (RFQ) number is NB136000-23-02589. This synopsis/solicitation constitutes a RFQ and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-04 effective June 2, 2023.

Background Information:  The Fabrication Technology Office (FTO) group provides a wide range of engineering, fabrication, and technical services to support the creation of unique measurement instruments and scientific apparatus needed by NIST scientists and research staff. The group provides the mission critical engineering and manufacturing expertise and equipment needed to produce specialized parts and subassemblies for a variety of one-of-a-kind instruments conceived by NIST scientists and engineers.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333515, Cutting Tool and chine tool Accessory Manufacturing, with a small business size standard of 500 Employees.

This requirement is a 100% small business set aside.

Description:  One (1) shrink Fit tooling machine with training

The contractor shall provide a shrink fit system that is compatible with multiple tool holding styles.  The shrink fit machine should also have the capability to quench the tool holder when the heating process is complete. 

Item 1  -  1 ea.  Shrink Fit Tool setting machine with quench

• Stand-alone unit
• Accommodate multiple style of tool holders
• Must accommodate all HSK style tool holders and all CAT style tool holders
• Accommodate a large range of tooling diameters
• Compatible with 208V or 480V
• Cooling type-liquid auto-quench
• Any additional tools and fixtures to operate machine fully
• For tools with a shank size of 1/8” up to 2"

Item 2     1 ea. Shrink Fit Tooling Machine Training

Five days of Training on site for up to 10 operators, incl. all additional expenses like hotel accommodation, travel time and costs and other expenses of the service technician.

          

1. WARRANTY

The Contractor shall provide, at a minimum, a one-year warranty for the equipment. The warranty shall cover all parts from defects, labor, and travel. The warranty shall commence upon successful completion of delivery, installation, training, and demonstration of all required specifications.

1. DELIVERY

Delivery terms shall be FOB Destination. 

1. DELIVERABLES

Description

Quantity

Due Date

All training with regards to the safe operation of the new shrink fit system

One

25 weeks after award of this requirement.

Electronic (.pdf) or paper copies of the operations and maintenance manual for the system covering proper operation, routine maintenance, and troubleshooting for the instrument and controlling software.

One

25 weeks after award of this requirement

1. ACCEPTANCE CRITERIA

After delivery at NIST, the COR will visually check to ensure that the correct items were shipped.  After the Shrink Fit Tooling System is installed by the vendor, NIST will verify that the system meets the technical requirements in Section 2 in the Statement of Requirements.  The operation and maintenance manuals will be reviewed to verify that they describe procedures for operating and maintaining the Shrink Fit Tooling System. The COR will review deliverables and determine if these criteria are met.

1. TRAVEL

Travel to the NIST, Gaithersburg is required.  All travel expenses will be included in the firm fixed price of this contract.

1. MINIMUM CONTRACTOR QUALIFICATIONS

The Contractor shall provide an authorized service engineer to install the shrink fit system.

1. GENERAL INFORMATION

Safety:  The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations.  Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security:  NIST is a restricted campus.  An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.   

Regular Business Hours.  Regular business hours are Monday through Friday, 8:30 am to 5:00 pm Eastern Time.

Identification Badges:  Contractor employees shall comply with NIST identification and access requirements.  Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office. 

Vehicle Registration:  All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus.  A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued.  The pass shall be displayed on the vehicle in accordance with NIST Security Office instructions. 

PROVISIONS AND CLAUSES:

The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. In accordance with FAR 52.204-7, the awardee must be registered in the system for award management (www.sam.gov) prior to award.  Refusal to register shall forfeit award. *

Provisions:

52.204-24,Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.205-25         Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.205-26 Prohibition on contracting for Certain Telecommunications and video Surveillance Services or equipment

52.212-1, Instructions to Offerors-Commercial Items

52.212-3, Offeror Representations and Certifications-Commercial Items

FAR Clauses:

52.212-4            Contract Terms and Conditions-Commercial Items

52.212-5             Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items-Commercial Items including subparagraphs:

52.203-19           Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-10         Reporting Executive compensation and first-Tier Subcontract Awards

52.204-27         Prohibition on a Byte Device covered application

52.209-6            Protecting the Government’s interest when subcontracting with contractors Debarred, Suspended, or Proposed for Debarment.

52.219-6

52.219-13

Notice of Total Small Business Set aside

Notice of Set-Aside of Orders

52.219-28

Post Award Small Business Program Re-representation;

52.222-3

Convict Labor;

52.222-19

Child Labor - Cooperation With Authorities And Remedies;

52.222-21

Prohibition of Segregated Facilities;

52.222-50

52.223-18

Combating Trafficking in Persons

Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13

Restriction on Certain Foreign Purchases;

52.232-33

Payment by Electronic Funds Transfer-System for Award Management

 Commerce Acquisition Regulations (CAR) Clauses:

1352.201-70, Contracting Officer's Authority

1352.209-73, Compliance With the Laws

1352.209-74, Organizational Conflict of Interest

1352.215-72, Inquiries

Offerors shall submit all questions concerning this solicitation in writing to the Contracting Officer. Questions should be received no later than 12:00 pm EST, 5 calendar days prior to submission deadline. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation.  Requests shall include complete company name, address, telephone and e-mail address.  FAX AND OR PHONE REQUESTS ARE NOT AUTHORIZED AND WILL NOT BE ACCEPTED. 

1352.233-70, Agency Protests (APR 2010)

(a) An agency protest may be filed with either: (1) The contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN:  Robert Singman, CONTRACTING OFFICER

             100 Bureau Drive, MS 1640

             Gaithersburg, MD 20899

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address:

                               NIST/ACQUISITION MANAGEMENT DIVISION

                               ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

                                           100 Bureau Drive, MS 1640

                                           Gaithersburg, MD 20899

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows:

                               U.S. Department of Commerce

                               Office of the General Counsel

                               Chief, Contract Law Division

                               Room 5893

                               Herbert C. Hoover Building

                               14th Street and Constitution Avenue, NW.

                               Washington, DC 20230

                               FAX: (202) 482-5858.

(End of clause)

1352.233-71, GAO and Court of Federal Claims Protests (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

                               U.S. Department of Commerce

                               Office of the General Counsel

                               Chief, Contract Law Division

                               Room 5893

                               Herbert C. Hoover Building

                               14th Street and Constitution Avenue, NW.

                               Washington, DC 20230

                               FAX: (202) 482-5858.

(End of clause)

                                                                                                    

NIST LOCAL-54 ELECTRONIC BILLING INSTRUCTIONS

NIST requires that Invoice/Voucher submissions are sent electronically via email to INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

NIST LOCAL-56 INVOICING PROCESSING PALTFORM-ALTERNATE I (DEC 2022)

Upon written notice from the contracting officer the following supersedes all other instructions for the submission of payment requests. Accordingly, following written notice payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable payment request or invoicing instructions, Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: ** Insert required documents 

The Contractor must use the IPP website to register, access, and use IPP for submitting payment requests. If not already enrolled, the Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email within three to five business days of the addition of the contract award to IPP. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email: IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting payment requests, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. Contact the contracting officer for more information on submitting a waiver request.

Addendum to Far 52.212-1, Quotation Preparation Instructions:

1. Price Quotation- The Offeror shall propose a firm-fixed-price for all Line Items.
2. Technical Quotation- All offerors shall provide documentation showing that they are authorized resellers or distributors of the product(s) they are proposing or are the Manufacturer.  Award will not be made to any offeror without the requested documentation.   All quotations shall clearly comply with the Schedule of Required Items.
3. All offerors shall submit the information/documentation required by the provisions in this solicitation.

Quotation Evaluation:

              The Government intends to award a purchase order resulting from this solicitation to the lowest price, technically acceptable Offeror. To be technically acceptable, the quotation shall clearly demonstrate compliance with the requirements. The Government will evaluate quotations based on the following evaluation criteria: (1) Technical Capability and (2) Price.

1. Technical Capability

An offeror’s failure to quote all of the products/services listed above may be considered indicative of the offerors lack of understanding of the Government’s requirements and may result in the offer being determined unacceptable.  If an evaluation of Non-Acceptable is received, the Offeror will not be considered for Award.

              An evaluation of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical quotation evaluation. Offerors who fail to provide sufficient information (e.g. documentation, specifications, etc.) that clearly demonstrates an ability to meet the Government’s technical specifications will be considered non-acceptable. If an evaluation of Non-Acceptable is received, the Offeror will not be considered for Award.   All offerors shall be authorized to sell and service the products they are proposing to the Government, by the original manufacturer(OEM) certified engineers or technicians.

1. Price

Price will be evaluated for reasonableness. Your company is encouraged to discount its rates. If price discounts are offered, identify the percentage of price discount and/or price reduction offered.

The Government does not intend to enter into discussion and may award a purchase order on the basis of initial offers received, without discussions. Therefore, each initial quotation shall contain the offeror’s best terms. Nonetheless, the Government reserves the right to conduct discussions if it is in the best interest of the Government.   

Due Date and Response Information

Offerors capable of furnishing the specified repair in this combined synopsis/solicitation should submit their quote in writing to: Prateema Carvajal electronically at prateema.carvajal@nist.gov. FAX quotations shall not be accepted.  Offerors shall submit their quotations so that NIST receives them not later than July 24, 2023, 8:00 am, EST.