Sharp Ribbon - Charleston (Ladson) CMOP Operations Supply

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is seeking to procure 8,712 Sharp printer ribbons (Part # TSJ113ABQ) for their Consolidated Mail Outpatient Pharmacy (CMOP) operations in Ladson, South Carolina. These ribbons are critical components for labeling pharmaceutical bottles distributed to veterans and beneficiaries through Sharp Auto baggers, requiring specific technical specifications including 4.72" x 2001' premium resin-enhanced wax ribbon with ink coated inside. The procurement is justified as a brand-specific purchase under solicitation RFQ #36C77025Q0245, as alternative products have failed testing and could disrupt production operations. Vendors must submit their quotes in Excel format along with required documentation including SF1449 solicitation form, Certificate of Compliance, and potentially an OEM Authorization letter, with all submissions due by June 30, 2025, at 4:00 PM CST. Quotes must be emailed to Jennifer.Knight@va.gov, and vendors are required to provide a sample ribbon for technical acceptance prior to the solicitation close date.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 325992, with the SBA granting a class waiver to allow for the total SDVOSB set-aside despite the brand-specific requirement. Market research conducted through a sources sought notice from May 27, 2025, to June 3, 2025, received three responses expressing interest, while additional research identified 23 qualified SDVOSBs in the relevant NAICS code. The contract will be structured as a firm-fixed-price agreement with deliveries scheduled twice monthly over 37 shipments from July 21, 2025, through January 4, 2027. Each delivery will consist of 240 ribbons (10 cases) on the 1st and 3rd Mondays of each month, with a final shipment of 312 ribbons (13 cases), and all deliveries must arrive before 2:00 PM Eastern Standard Time at the Ladson CMOP facility. The total contract value is currently listed as $0.00 pending vendor pricing submissions.