S02_JnA_Q0245_CO.pdf

36C77025Q0245 | 1-Line Sharp Ribbon – Supply

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for “Brand Name” Single Source Awards IAW FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C770-25-AP-0574

1. Contracting Activity: Department of Veterans Affairs, NCO 15, National

Contracting Office. 2237 #766-25-3-401-0386 for the VA CMOP – Ladson (Charleston) 766.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

ITEM

NUMBER ADDRESS2 DESCRIPTION MPN QUANTITY

UNIT OF

MEASURE

PACKAGING

MULTIPLE OEM NAME SPECIAL INSTRUCTIONS

0001 VA CMOP Charleston - 766A

RIBBON, SHARP PRINTER OEM

SHARP RIBBON

PART # (TSJ113ABQ) (3042845) (SH120610100)

SHARP RIBBON PART

(TSJ113ABQ) (3042845) (SH120610100) 8,712 RO 1 Sharp Packaging System/ Pregis Multiple Deliveries -

Twice a month over a year.

This is an individual brand name justification to support the procurement of the one

(1) Brand Name Specific, supply item listed in the above table. The proposed procurement action will be a firm-fixed-priced contract.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Ribbon for the BPM’s (Bottle Pack Machine & Printer) is a Brand Name Only Product. The ribbon must be SHARP RIBBON PART # (TSJ113ABQ) – (3042845) – (SH120610100). This Ribbon is the only product proven not to hinder production of the Bottle Pack Machine (BPM’s). Other products have been tested and failed to meet expectations causing multiple disruptions in the production flow. This product plays a crucial role in the distribution of pharmaceuticals and medical surgical supplies that are circulated to Veterans and their Beneficiaries. The product is specifically responsible for labeling the bottles that are shipped out of the Department of Veterans Affairs CMOP to its Patient’s. Any delay could cause harm to Veterans, their Beneficiaries and cause a backlogs at the CMOP facility.

4. Description of market research conducted and results or statement why it was not conducted:

Market Research Methods/Techniques/Sources: Market research began on 5/26/2025 for the upcoming acquisition for operational supply Sharp Ribbon - for the Charleston/ Ladson CMOPs.

A sources sought notice was posted on 5/27/2025 until 6/3/2025 – seeking information from vendors who could provide the requested brand name Sharp Ribbon. Three (3) responses were received expressing interest and capability.

Past procurement was reviewed for vendor information and product details. – The last procurement was performed by an SDVOSB vendor and the product was listed as USA Made.

GSA – was searched – using the product MPN and this yielded no results.

The SBA, DSBS database was searched for SD/VOSB utilizing NAICS

Code: 325992 were it was determined that there are currently 23 SD/VOSB vendors who meet this criteria.

The SBA DSBS database was then searched looking for Small Business utilizing NAICS Code: 325992 were it was determined that there are 69 small business who meet that criteria.

Brand Specific OEM – Sharp Packing System/ Pregis was searched for company size information – it was determined that the OEM is a Large Manufacture.

The SBA website was searched for class waiver for NAICS Code: 325992.

The SBA has granted a class waiver for NAICS Code: 325992 to set procurement aside for Total SDVOSB Set-Aside.

The Contracting Officer reviewed the Non-Manufacturer Rule (NMR). In accordance with the NMR as defined in 13 CFR § 121.406, the requirement that a Non-Manufacturer supply’s the product of a small business concern is referred to as the NMR. In order to qualify as a small business concern for a small business set-aside, an offeror must either manufacture the item in accordance with the Limitations on Subcontracting (see FAR section 52.219-14, 52.219-27 and 13 C.F.R. § 125.6), supply the product of a small business made in the United States or be part of a class waiver from the SBA. There is an existing NMR Class Waiver for NAICS: 325992 that covers photo-film, paper, plate & Chem.

Manufacturing in this requirement. The Class waiver was posted to the Federal Register in 73 Fed. Reg. 69373. The current list of NMR Class Waivers is maintained by the SBA and can be found at Non-manufacturer rule class waiver list | U.S. Small Business Administration (sba.gov).

Based on the market research conducted, reviewing past procurements and the sources sought responses; the CO has determined there is a reasonable expectation that quotes would be received from two (2) or more SDVOSBs that can comply.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennifer Knight Contracting Officer

Jennifer Knight Digitally signed by Jennifer Knight Date: 2025.06.17 13:01:13 -05'00'