Service Contract for Service Lifts

Added: Jul 23, 2015 5:26 pm This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued.

Solicitation number VA249-15-Q-0670 is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.

This requirement is Total Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS is 811219 and the small business size standard is $20.5 Million. In accordance with VAAR 852.219-11, any SDVOSB submitting a quote for this action must be verified for ownership and control and is so listed in the vendor information pages database (http://www.vetbiz.gov) - upon submission of quote. Only qualified offerors may submit bids.



Introduction: The government anticipates awarding a Firm Fixed Price award, lowest price technically acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements.

Description of Services: The Memphis VAMC has a requirement for a service contract for a contractor to provide all personnel, transportation, supervision, services, materials and equipment necessary to provide repair, preventative maintenance, and annual inspections of 171 Maxi Sky 600/1000 pound ceiling lifts, 9 Carendo Chairs, and 19 Maxi move lifts, and Tenor Walkers located at the VA Medical Center Memphis, TN. See Statement of Work (SOW) for complete details.



Place of Performance: Memphis VAMC, 1030 Jefferson Avenue, Memphis, TN 38104.

Period of Performance: Base and one option year contract.

Base Year: October 1, 2015 - September 30, 2016

Option Year 1: October 1, 2016 - September 30, 2017

The following clauses and provisions apply to this solicitation:

52.204-7, System for Award Management [SAM]

52.212-1, Instructions to Offerors-Commercial

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items

52.217-8, Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

52.233-3, Protest after Award

52.222-3, Convict Labor

52.232-19, Availability of Funds for the Next Fiscal Year

52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration

52.232-39, Unenforceability of Unauthorized Obligations

852.203-70, Commercial Advertising

852.232-72, Electronic Submission of Payment Requests

852.237-70, Contractor Responsibilities

852.270-1, Representatives of Contracting Officers

52.252-1, Solicitation Provisions Incorporated by Reference:



This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es).



52.252-2, Clauses Incorporated by Reference:



This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es).



Full text can be obtained at http://www.acquisition.gov/far/index.html





Submission of Quote:



The offeror shall shall submit their quote on company letterhead and shall include unit price, total , unit qty and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov, terms of any express warranty, unit price, overall total price, applicable shipping charges, completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. All prospective bidders must include appropriate references which must include all applicable company information.



The offeror should provide past performance evidence. The past performance evaluation results is an assessment of the offeror's probability of meeting the solicitation requirements. This assessment is based on the offeror's record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.



Past performance information may be obtained through other sources known to the VA and the Federal Government.



In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability "unknown" shall be considered "acceptable."



In addition, interested parties shall submit documentation and certifications from ArjoHuntleigh stating that they are an authorized party to perform repairs and maintenance on ArjoHuntleigh equipment as well as being an authorized distributor of ArjoHuntleigh original spare parts. Any quotes received without this information will not be considered.



All questions should be emailed to Victoria.Rone3@va.gov, by Thursday, July 30, 2015 by 8:00am CST. The subject line must specify VA249-15-Q-0670 - Service Contract for Service Lifts - VAMC Memphis. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments.



Quotes must be received by Thursday, August 6, 2015 by 8:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA249-15-Q-0670 - Service Contract for Service Lifts - VAMC Memphis. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.



In addition, the quote should be broken down as such:



Base Year 10-01-2015 - 09-30-2016 $

Option Year 1: 10-01-2016 - 09-30-2017 $

Total For Base & Option Year $





The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov.



The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently.



DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.





STATEMENT OF WORK

SCOPE OF WORK:



The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. The objective of the service is to provide safe lifting of patients, and reduce lifting injuries to employees.



The contractor shall provide all personnel, transportation, supervision, services, materials and equipment necessary to provide repair, preventative maintenance, and annual inspections of 171 Maxi Sky 600/1000 pound ceiling lifts, 9 Carendo Chairs, and 19 Maxi move lifts, and Tenor Walkers located at the VA Medical Center Memphis, TN to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.



PREVENTIVE MAINTENANCE:



A. The contractor shall perform service repair/maintenance to industry standards.



B. The contractor shall insure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the contractor shall provide training certificates (or notarized copies) to the Contracting Officer Representative (COR) and Contracting Officer (CO) for verification. The highest standard of professional capability and workmanship is to be maintained throughout the life of this contract.



C. The contractor shall make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.



D. The contractor shall adhere to attached AL14-07 PSA checklists when a lift is installed/removed/reinstalled and when corrective and preventive maintenance is performed. The load test is testing the weight capacity of the lift. The deflection test is testing the load capacity of the anchors that hold the tracks in place. Both tests have to be completed whenever a lift is removed for repair and reinstalled, in addition to the annual testing.



CORRECTIVE MAINTENANCE:



A. The contractor shall correct inoperable condition in a timely manner. Immediately upon contract award, the contractor shall provide the Contracting Officer Representative (COR) an emergency telephone number.



B. The contractor shall provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary.



C. The contractor shall ensure that equipment improvements/modifications shall be made only upon the written approval and direction from the Contracting Officer Representative (COR) and Contracting Officer (CO).



D. The contractor shall notify the Contracting Officer Representative (COR) immediately upon receipt of OEM or replacement parts/equipment safety recalls notices.



E. The contractor shall provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.



F. The contractor shall furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.



G. The contractor shall adhere to attached AL14-07 PSA checklists when carrying out corrective maintenance.



INSPECTION PHASE:



The contractor shall insure that the inspection phase includes the following:



A. Structure: Verify proper connections of the structural system to the building's structure.



B. Railing/Tracks and End Stops: Verification that all fasteners and set screws are properly tightened on the trollies and rails/tracks.



C. Lifts and Straps: Inspection of lift unit casing for cracks and alignment. Straps will be replaced every two years.



D. Testing: Test will be performed annually and whenever the lift is removed from the tack for repairs. Testing will include load testing and deflection testing annually and when the lift is removed and reinstalled on the track.



ADDITIONAL REQUIREMENTS:

A. The contractor shall carry out one scheduled annual maintenance inspection to include annual load testing and straps replacement every two years.



B. The contractor shall provide a FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS to inspect, lubricate, clean and make ordinary adjustments and repairs to the equipment during each visit.



C. The contractor shall perform unlimited call backs to include labor, travel and parts.



D. The contractor shall provide a copy of the inspection report of all equipment listed in accordance with commercial practices, manufacturer's specifications.





FIELD SERVICE REPORTS:

A. The contractor shall furnish the Contracting Officer Representative (COR) with a legible copy of the Field Service Report and or Inspection Report upon completion of work performed. The contractor shall complete the Government copy of this Field Service Report to include the following:



" Date and Time Notified

" Date and Time Arrival

" ECN (Equipment Control Number), Type, serial # and model #

" Time expended repairing/servicing

" Description of malfunction

" General Description of replaced parts and service performed

" Comments as to cause of malfunction



B. The contractor shall insure that the Field Service Report and or Inspection Report are in accordance with commercial practices, manufacturer's specifications.



PARTS:

To ensure minimal equipment downtime, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within three (3) days.

Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.



QUALITY CONTROL:

The Contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

A. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Statement of Work.



B. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.





C. After acceptance of the quality control plan the Contractor shall receive the contracting officer's acceptance in writing of any proposed change to his Quality Control system.



QUALITY ASSURANCE:

The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).



HOURS OF OPERATION:



A. The contractor shall be responsible for providing services, between the hours of 0800 through 4PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.



The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday.

HOLIDAY DATE

New Year's Day Jan 1

Martin Luther King's Birthday 3rd Monday in Jan

President's Day 3rd Monday in Feb

Memorial Day Last Monday in May

Independence Day July 4

Labor Day 1st Monday in Sep

Columbus Day 2nd Monday in Oct

Veterans Day Nov 11

Thanksgiving Day 4th Thursday in Nov

Christmas Day Dec 25



B. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.





PLACE OF PERFORMANCE:



The work to be performed under this contract will be performed at the VA Medical Center Memphis, 1030 Jefferson Avenue, Memphis, TN 38104





SECURITY/ IDENTIFICATION:

" The contractor shall check in and out with the VA Police obtain visitor identification each day. Employees must have a valid state or government identification. All contractor/vendor personnel shall display a VAMC Memphis issued identification badge while performing work on any VAMC property.



" Smoking is not prohibited on property except in designated areas. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court.





" Contractor employees (crew) when on VAMC Memphis grounds; shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the VAMC Memphis. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and safety shoes. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. In addition all company staff assigned to work at the VAMC Memphis.



" The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.



SITE REGULATIONS:

The contractor shall ensure that all work shall be performed in accordance with VAMC Memphis rules & regulations.





























Equipment List

Room Serial Number Bar Code

1 1B125 LD350734143 42330

2 1B112 LD370734582 42335

3 1B113 LD370734583 42336

4 1B108 LD370734587 42340

5 1B109 LD370734611 42360

6 1B114 LD370734602 42351

7 1B119 LD370734604 42353

8 1B105 LD370734605 42354

9 1B116 LD370734599 42348

10 1B121 LD370734608 42357

11 1B110 LD370734609 42358

12 1B102 LD370734607 42356

13 1B103 LD350734143 42330

14 1B118 LD370700246 42333 1000lb

15 1B109 SEE0719568 41158

16 1C110 GB2500847692001 30174 Storage Room

17 1C141 806002189 47541

18 1C141 KMBB40LU2FUS 48567

19 1C141 KMBB40LU2FUS 48566

20 1C120 LD370734603 42352

21 1C118 LD350734142 42329

22 1C123 LD370734591 42344

23 1C116 LD370734606 42355

24 1C115 LD370734588 42341

25 1C126 LD370734142 42329

26 1C114 LD370734589 42342

27 1C110 SEE0719575 41153

28 1C112 LD370734586 42339

29 1C111 LD370734592 42345

30 1C109 LD370734593 42346

31 1C107 LD370734600 42349

32 1C105 LD370734590 42343

33 1C104 LD370734596 42347

34 1C121 LF121101384 42334 1000lb

35 1C141 LD320957918 51427

36 1E115 806006186 47539

37 1E115A 806002184 47542

38 2A105 LD350734159 42331

39 2A110 LD350734162 42332

40 2A109 LD370734584 42337

41 2A108 LD370734585 42338

42 2B115 LE050601900 51319 Storage Room

43 2B115 LE050501907 51320 Storage Room

44 2C110 GB2500847692003 30172

45 2C107 LD120953036 50562

46 2C110 LD440846855 50563

47 2C111 LD100952558 50564

48 2C109 LF050601907 51320





Room Serial Number Bar Code

1 E503-1A LD460848113 51405

2 E504-1A LD460848108 51406

3 E505-1A LD460848087 51407

4 E506-1A LD440846865 51408

5 E511A-1A LD450959634 51430

6 E512-1A LD450959632 51423

7 E513-1A 806002186 47539 Floor Lift

8 E514-1A LD460884101 51409

9 E515-1A LD440846858 51410

10 E516-1A LD440846854 51411

11 E517-1A LD440846840 51412

12 E518-1A LF121101382 51338 1000lb

13 E519-1A LD440846853 51413

14 E522-1A LD440846838 51414

15 E523-1A LD460848110 51415

16 E514-1A LD440846836 51416

17 E527-1A LD460848096 51417

18 E528-1A LD440846843 51418

19 E530-1A LD460848112 51419

20 E532-1A LD440846857 51420

21 D524-1A GB0899818814001 26000 Floor Lift

22 E404-1A LD460848090 51390

23 E405-1A LD120953014 51391

24 E406-1A LD120952959 51392

25 E411-1A LD450959625 53137

26 E412-1A LD320957919 51428

27 E415-1A LD460848109 51393

28 E414-1A LD120953030 51394

29 E416-1A LD460848097 51395

30 E417-1A LD460848111 51396

31 E418-1A LF121101380 51337 1000lb

32 E419-1A LD460848103 51397

33 E422-1A LD120953033 51398

34 E423-1A LD460848042 51399

35 E424-1A LD460848091 51400

36 E426-1A LD120953537 51401

37 E428-1A LD440846856 51402

38 E430-1A LD440846839 51403

39 E432-1A LD460848100 51404

40 E524-1A LD440846836 51416



Room Serial Number Bar Code

1 G300-1A LD120953038 513801

2 G302-1A LD120953041 51381

3 G303-1A LD120952965 51382

4 G304-1A LD120953035 51383

5 G305-1A LD120953025 51384

6 G308-1A LD120952970 51385

7 G324-1A LD120952976 51386

8 G325-1A LD460848106 51387

9 G326-1A LD120952958 51388

10 G330-1A LF450800415 51336

11 G331-1A LD460848105 51389

12 F303-1A LD460848089 51364

13 F305-1A LD120953020 51365

14 F307-1A LD120953016 51366

15 F309-1A LD120953015 51367

16 F311-1A LD120953018 51368

17 F312-1A LD120953034 51369

18 F314-1A LD120953028 51370

19 F316-41A LD460848115 51371

20 F317-1A LF121101383 51372 1000lb

21 F318-1A LD460848102 51372

22 F319-1A LD460848104 51373

23 F320-1A LD460848088 51374

24 F321-1A LD460848114 51375

25 F323-1A SEE0719564 41155

26 F324-1A LD450959631 51421

27 F325H-1A LD320957920 51434

28 F328-1A LD120853032 51376

29 F330-1A LD120953045 51377

30 F331-1A LD120953017 51378

31 F333-1A LD120953021 51379

32 F210-1A LD460848086 51352

33 F212-1A LD460848093 51354

34 F217-1A LD460848099 51353

35 F218-1A LF450800412 51334

36 F219-1A LD120953023 51355

37 F221-1A LD120953039 51357

38 F222-1A LD120952960 51356

39 F223-1A LD120953019 51358

40 F225-1A LD460848094 51359

41 F226-1A LD406848098 51360

42 F227-1A LD120952961 51361

43 F228-1A LD120952964 51698

44 F234-1A LD120953026 51362

45 F238-1A LD120953022 51363

46 D201-1A LD440957519 51429

47 CWG2-1 LF421102376 1000lb Morgue

48 CWG1-1 LD351178842 600lb Morgue

49 CE126A-1 LD371179377 600lb Copper Clinic

50 AW102C-1 LD511182917 600lb CT Scan

51 MR104 LD511182926 600lb MRI

52 G418-1A LD331178431 600lb Dialysis

53 G418-1A LD331178434 600lb Dialysis

54 BW112-1 LD371179382 600lb X-Ray



Room Serial Number Bar Code

1 E204-1A LD460848095 51339

2 E206-1A LD120953051 51340

3 E208-1A LD120952963 51341

4 E212-1A LD320957920 51436

5 E213A-1A LD320957921 51426

6 E215-1A LD460848107 51342

7 E216-1A LD460848080 51343

8 E217-1A LD120953040 51344

9 E218-1A LD120953031 51345

10 E219-1A LF150900501 51333 1000lb

11 E220-1A LD120953024 51346

12 E223-1A LD120952975 51347

13 E224-1A LD120952962 51348

14 E226-1A LD120953042 51349

15 E228-1A LD120953029 51350

16 E230-1A LD120953043 51351

17 E232-1A LD120953027 51699

18 6123B LD440959511 51432

19 6123E LD081062850 53680

20 6123F No unit on rail at time of inspection.

21 6123G LD440959510 51424

22 6123K LD440959515 51433

23 6123L LD440959513 53681

24 6123N LD440959514 51425

25 6123O LD440959517 51431

26 6123P LD440959512 53682

27 6123R LD440959498 53532

28 6123D-1 LD440959520 51422

29 6123C-1 LD440959521 51435

30 4F416-1A LD371179330 57404

31 4F417-1A LD401179893 57405

32 4F418-1A LD371179324 57406

33 4F419-1A LD401179895 57407

34 4F420-1A LD401179894 57408

35 4F424-1A LD371179327 57410

36 4F425-1A LF391102333 57411 1000lb