S299--window cleaning services

Has there been a previous bid for Notice ID 36C24922Q0305 and if so, may you please post or provide me with the previous bid?

Answer: This is a new requirement.

Will there be a sign-in sheet?

Answer: Yes

How many people from my team can attend?Â

Answer: We do not have a set number.

What do we need to bring to the site visit (ID, mask, driver's license etc.)?

Answer: Please have a minimum of a DL or State Issued ID and a mask. You may not need the ID but bring one just in case.

We understand that the Site Visit is going to be on Wednesday, April 27th at 10:00 am, is it Mandatory?

Answer: While it is not required to attend the site visit, it is strongly encouraged to come to the site visit so that vendors can get a good understanding of how many windows that will need to be cleaned.

Is the requirements for Window Cleaning Exterior only?

Answer: Yes.

What is the TDS of the facility water source?

Answer: This information is not readily available.

What are the Health Requirements of this facility for contractors (TB skin test, recent flu, recent COVID, etc.)?Â

Answer: The only currently requirements that Mt. Home facility has is covid screening and mask wearing.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

3

20

0001

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

To all Offerors/Bidders

36C24922Q0305

X

X

X

1

05/11/2022 8AM CST

X

1

The purpose of this amendment is to provide answers to questions, pictures of the buildings, and a site map.

The purpose of this amendment is to add new locations to the statement of work and extend the closing date to 05/11/2022

@ 8:00am CST. Also, questions can be submitted until 05/02/2022 @ 8:00am CST.

The purpose of this amendment is to add site visit to the solicitation.

The purpose of this amendment is to add a revise bid schedule with a new starting date 06/01/2022, please use this one for

Submitting your quote.

The purpose of this amendment is to provide answers to questions, pictures of the buildings, and a site map.

Question 1: Could we request a Site Visit please?

Answer: The site visit will be on Wednesday April 27th at 10:00 am EST Building number 8 outside of the front door.

Question 2: What are the total number of windows will need to be cleaned?

Answer: There are several hundred at least, we do not have an exact count.

The purpose of this amendment is to edit the period of performance to 6-1-2022 to 5-31-2025.

Base Year: 06-01-2022 to 5-31-2023

Option 1: 06-01-2023 to 5-31-2024

Option 2: 06-01-2024 to 5-31-2025

This solicitation question close date has been extended to 5-2-2022 8AM CST.

This solicitation close date has been extended to 5-11-2022 8AM CST.

Building 3

Building 5

Building 8

Front of Building 8

Building 13

Building 17

Building 20

Building 34

Building 35

Building 37

Building 40, 41, 42, and 43- The buildings are almost the same.

Building 69

Building 77 is surrounded by the rest of the buildings

Building 160

Building 162

Building 200 Note: Building 70, 207, and 214 are add-ons to building 200 and no way to tell where one building starts and one building stops.

Building 204

Building 205

Purpose of this amendment is to add new locations to the statement of work.

SOW changes to add buildings that were not originally on the Statement of work:

69 All Glass Windows and Doors knock away cobwebs

77 All Glass Windows and Doors knock away cobwebs

162 not 167 All Glass Windows and Doors knock away cobwebs

204 All Glass Windows and Doors knock away cobwebs

205 All Glass Windows and Doors knock away cobwebs

207 All Glass Windows and Doors knock away cobwebs

214 All Glass Windows and Doors knock away cobwebs

STATEMENT OF WORK WINDOW WASHING

GENERAL:

Furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the with windows and doors that require cleaning. The contractor will be required to replace any window units or fixtures damaged during accomplishment of contracted services.

WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor s Technical Representative (COTR) prior to any service being performed.

2. National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

SPECIFICATIONS:

Cleaning windows outside using pure water systems that will remove the majority of the dirt on the glass and will dry spot free.

At least 2 trips annually. (this will be a base plus 2 option)

Staying on the ground, Using Poles that reach 60 feet, roof access where available, as well small ladders with mop/scrub squeegee.

Many of the buildings have screens and or window/woodwork (colonial style wood frame) that will require extra work to ensure they are clean.

Pay special attention to the atrium areas on the exterior, remove sap, mildew, and dirt/debris.

All damages caused by contractor s personnel will be repaired to previously existing condition at contractor s expense.

Contractor must follow OSHA guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center.

Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. Report to Daniel Honeycutt Building 8 room 117 Phone (423) 926-1171 ext 7889.

Contractor personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds.

Contract project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday.

Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government.

All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor s procedures manual and quality control manual.

HOURS OF OPERATION: Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. For example: A schedule identifying when work will be accomplished shall be furnished no later than July 30, 2009. All work must be scheduled through individuals identified in paragraph 2 of this section.

QUALITY ASSURANCE:

Performance Objective

Performance Threshold

All Exterior screens, windows, and doors shall be cleaned

Contractor will be required to re-clean windows and/or screens not meeting VA s standards.

G. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas.

3. James H. Quillen VAMC does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

James H. Quillen VAMC

Note: The below cited data is for information purposes only and is intended to furnish the bidder an number of buildings that have windows and doors that need cleaning. The successful bidder will be required to clean all windows and doors on buildings identified regardless of the window/door count.

BUILDING AREA

3 All Glass Windows and Doors knock away cobwebs

5 All Glass Windows and Doors knock away cobwebs

8 All Glass Windows and Doors knock away cobwebs

13 All Glass Windows and Doors knock away cobwebs

17 All Glass Windows and Doors knock away cobwebs

20 All Glass Windows and Doors knock away cobwebs

34 All Glass Windows and Doors knock away cobwebs

35 All Glass Windows and Doors knock away cobwebs

37 All Glass Windows and Doors knock away cobwebs

40 All Glass Windows and Doors knock away cobwebs

41 All Glass Windows and Doors knock away cobwebs

42 All Glass Windows and Doors knock away cobwebs

43 All Glass Windows and Doors knock away cobwebs

160 All Glass Windows and Doors knock away cobwebs

167 All Glass Windows and Doors knock away cobwebs

200 All Glass Windows and Doors knock away cobwebs

Bldg. 13 and Bldg. 35 Windows to be assessed by contractor due to quality of glass.

Contractor will need access to facility water system.