S222--Regulated Medical Waste Pick Up & Disposal AMENDMENT 0001

COMBINED SYNOPSIS/SOLICITATION FOR REGULATED MEDICAL WASTE PICK UP AND DISPOSAL AT THE VA HUDSON VALLEY HEALTH CARE SYSTEM 2 CAMPUSES (CASTLE POINT AND MONTROSE) AND 7 COMMUNITY BASED OUTPATIENT CLINICS (CBOCs)

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5 - Simplified Procedures for Certain Commercial Items , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at https://sam.gov on RFQ reference number 36C24222Q0848.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (effective 5/26/2022), VAAR Update 2008-32 (effective 11/1/2021).

(iv) This procurement is being issued as Total Small Business Set-Aside - Open Market combined synopsis/solicitation. The North American Industry Classification System (NAICS) code is 562112 Hazardous Waste Collection with a Small Business Size Standard of $41.5 Million.

(v) The contractor shall provide pricing for Regulated Medical Waste Pick Up And Disposal. Table is optional. Contractors can use their own pricing table but must ensure each Option Period is priced separately to allow for price reasonableness determination. See table below:

PRICING TABLE FOR: Regulated Medical Waste Pick and Disposal.

Line Item

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL PRICE

0001

Base Period: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

0002

Base Period: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

0003

Base Period: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

0004

Base Period: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

Total Base Year:

1001

Option Year 1: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

1002

Option Year 1: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

1003

Option Year 1: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

1004

Option Year 1: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

Total Option Year 1:

2001

Option Year 2: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

2002

Option Year 2: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

2003

Option Year 2: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

2004

Option Year 2: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

Total Option Year 2:

3001

Option Year 3: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

3002

Option Year 3: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

3003

Option Year 3: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

3004

Option Year 3: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

Total Option Year 3:

4001

Option Year 4: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

4002

Option Year 4: Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Regulated Medical Waste pick up and disposal services in accordance with the Statement of Work.

12

MO

4003

Option Year 4: Hudson Valley HCS Montrose and Castle Point campus - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

4004

Option Year 4: : Hudson Valley HCS seven Community Based Outpatient Clinics (CBOCs) - Contractor must provide Disposable and Reusable Sharps Exchange services in accordance with the Statement of Work.

12

MO

Total Option Year 4:

Base and All Options Total:

(vi) Description of requirement:

STATEMENT OF WORK

Regulated Medical Waste (RMW) Pick Up and Disposal

1. BACKGROUND: Department of Veterans Affairs, Hudson Valley Health Care System (HV HCS) is seeking pick up, disposal and exchange services of Regulated Medical Waste (RMW), Pharmaceuticals, Disposable and Reusable Sharps Containers Exchange Services for two Hudson Valley Health Care campuses (Montrose and Castle Point) and seven associated Community Based Outpatient Clinics (CBOCs).

2. SCOPE: Contractor shall provide all labor and materials necessary for the collection, pick up and removal of all Regulated Medical Waste (RMW) containers, Trace-Chemotherapeutic Waste, Morgue Waste, Pharmaceutical Waste.

Contractor shall provide all labor and materials necessary for the collection, pick up and removal of Sharps Containers and provide Reusable Sharps Container Exchange services.

All trash produced by the contractor (boxes, bags, packing materials, etc.) will be collected and removed by the contractor to a location designated by the COR.

Regulated Medical Waste (RMW) must be segregated from general trash at the place where it is initially generated; the segregation must remain until final disposal has been accomplished. Never mix RMW with regular trash.

2.1 REGULATED MEDICAL WASTE REMOVAL SERVICES: Regulated Medical Waste (RMW) includes but is not limited to items contaminated with blood and body fluids/waste, chemotherapy wastes, pathological and microbiological waste, or other potentially infectious materials.

The contractor shall remove full containers and replace them with an equal number of empty sanitized containers bi-weekly. Sanitizing shall be completed off grounds.

The contractor shall furnish appropriate containers, pick-up, and disposal of Regulated/Infectious Medial Waste. Pick-ups will be scheduled. If quantity increases, pick-ups shall be adjusted accordingly. Pick-ups will be made from points to be determined by each individual campus.

The contractor provided containers shall be leak-proof, stackable, sealable, transportable, and designed so that government employees will not be required to lift more than 35 lbs. and shall display the universal biohazard symbol. All containers shall be always damage free and in good working order.

Containers must be identifiable as to the type of hazardous waste contained within, (i.e., yellow for chemo, red for medical waste) and all containers shall be approved by the COR.

The contractor will furnish containers (to be determined by site requirements) at various locations throughout the Hudson Valley VA Medical Center (Castle Point & Montrose campuses) and Hudson Valley seven (7) CBOCs accordingly as stated in this SOW.

The contractor shall maintain each facility s presence neat, clean, and professional working environment at all times.

Except for those items or services specifically stated to be government furnished, the contractor shall furnish and maintain everything required to perform this contract in accordance with all of its terms.

Management of Regulated Medical Waste in the workplace will follow OSHA 29 CFR 1910.1030

Regulated medical waste will be disposed off-site by contractor.

Use red bags (or any puncture resistant, leak resistant, uniquely colored or marked) to hold RMW.

Containers shall be sealed to prevent and handled in a manner that will prevent bursting or tearing during transport.

Sharps containers shall also be placed in similar containers.

Liquid containers shall be placed in break-resistant and tightly sealed packages.

All exterior containers used shall have the words medical waste or infectious waste or display the biohazard signage.

Whenever 55-gallon drums are used to hold RMW (weather sharps or red bags), do not add fuel to drums; to do so may make final disposal more difficult or impossible.

The Regulated Medical Waste (Red Bag) from the Hudson Valley facilities is to be disposed of via an incineration process rendering the waste as ash.

2.2. DISPOSABLE AND REUSABLE SHRPS EXCHANGE SERVICES: Contractor shall provide all labor and materials necessary for the collection, pick up and removal of Sharps Containers and provide Reusable Sharps Container Exchange services.

Contractor shall provide rigid, heavy-duty, puncture-resistant, leak-proof sharps disposal containers reusable and/or disposable, generally heavy-duty plastic with closable cover for syringes, needles, scalpel blades, and glassware used in the diagnosis of patients of the following sizes. All reusable sharps must include hardware for either wall mount (brackets or cabinets) and floor use (dollies or carts).

Since the facilities increase and decrease their need throughout the life of the contact, contractors should anticipate reasonable fluctuation and shall increase and decrease as needed by each facility.

Sharps are included in the medical waste and must be in reusable sharps containers approved for shipping.

Use sharps containers (rigid, puncture proof, and leak proof containers, generally heavy-duty plastic with closable cover) for syringes, needles, scalpel blades, glassware used in the diagnosis of patients.

Sharps waste is to be disposed of via an autoclave/shredding process; rendering the residual waste product as unrecognizable.

Sharps containers utilized should be lockable/sealable eliminate human intervention while container is in service or being transported.

Contractor shall provide access to spare containers at each facility in the case that a container is full in between services and EMS needs and empty container.

Contractor shall provide sharps exchange services to all medical center areas to include medical wards, clinics, exam rooms, restrooms, crash/medication carts and various areas throughout the medical center. All locations as identified on the blueprints for each facility. The only areas that the technicians shall not exchange sharps containers will be isolation rooms and areas designated by the COR.

All disposal and transportation of sharps (reusable and disposable) shall be as regulated medical waste and in accordance with all Federal, State, and local regulations.

3. OTHER SPECIFICATION: Regulated Medical Waste, Trace-Chemotherapeutic Waste, Pathological Waste and Reusable Sharps Waste shall be processed and disposed of off-site by contractor at a facility in compliance with all Federal, State and Local requirements.

Management and processing of regulated wastes and completion of all services shall be in accordance with all Federal, State, and Local regulations.

Prior to departing any Hudson Valley facility or CBOC, the contractor shall obtain the COR or designee s signature for confirmation of manifest including but not limited to: Pickup/Delivery Location, Pickup/Delivery Date, Amount of waste (number of containers picked up and/or pounds), Destruction Certification Document/Manifest Number, any other information as required by the COR.

The contractor shall transport, incinerate, or otherwise dispose of material in accordance with all applicable Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), and any other state and federal guidelines.

4. DOCUMENTATION FROM THE CONTRACTOR: The contractor shall prepare and submit to the COR an original signed Certificate of Destruction for each pick up for each site within 10 working days of each pickup. The contractor shall maintain proper records concerning each Certificate of Destruction issued.

The Certification of Destruction shall at a minimum contain the following: Pickup/Delivery Location, Pickup/Delivery Date, Amount of waste (number of containers picked up and /or pounds), Destruction Certification Document/Manifest Number, Destruction Certification Date, any other information as required by the COR.

5. TRAINING (FOR CUSTOMER): The contractor shall provide annual training to government staff as required by the COR. Training shall include proper handling of medical/special waste; interim storage requirements, proper identification and labeling of wastes, etc.

6. TRAINING (FOR CONTRACTOR): All contractor employees and subcontractors under this contract or order are required to complete the VA s on-line Combined Privacy and Information Security Awareness Training Course and additional Privacy Awareness Training Course annually.

The contractors shall provide signed certifications of completion to the COR every 12 months during each year of the contract. This requirement is addition to any other training that may be required of the contractor and subcontractor(s).

7. CONTRACTOR S RESPONSIBILITIES: The Contractor shall obtain all necessary licenses and/or permits required this work. The Contractor shall insure strict compliance with all Federal Waste Disposal Regulations, New York State Department of Environmental Conservation and New York State Department of Health Laws, all City Public Laws, and all other regulatory requirements as they apply. In accordance with the New York State Laws, the Contractor shall transport the properly completed form to the final disposal facility and surrender the form to appropriate officials for certification of destruction.

The contractor will only transport the waste to a fully approved licensed and regulated facility. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to their employees, or others, as well as for any damages to personal or public property that occurs during performance of this contract that is caused by this employees fault or negligence.

The contractor shall provide a report to the Contracting Officer s Representative (COR) of pick-up, by weight, the amount of waste removed from each site on a quarterly basis from commencement of the contract.

8. QUALITY ASSURANCE: The Government will investigate complaints from any Hudson Valley VA facility. All information received will be provided either verbally and/or in writing to the contractor for appropriate action.

Contractor must replace all containers that are more than approximately half to two-thirds full, to ensure no overfills between service days. Contractor must replace any/all containers which have not been filled and/or serviced in over 30 calendar days, regardless of its content or volume. Contractor should have service infrastructure to handle all applicable issues related to sharps waste disposal and service. Contractor should be able to complete all terms and conditions of the contract immediately following the award of the contract. There are to be no delays in delivering the service and/or products.

9. LICENSES AND PERMITS: Contractor shall obtain and maintain all licenses and permits

for operational personnel, containers, vehicles, trailers and other resources required for proper removal of hazardous regulated Sharps and Medical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g., Occupational Safety and Health Administration (OSHA), Drug Enforcement Administration (DEA), Environmental Protection Agency (EPA), Department of Environmental Protection (DEP) NYC, Department of Transportation (DOT)).

If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment.

9.1 Current Waste Transporter Permit (s): Contractor shall:

List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized under this requirement to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present.

9.2 Copy of Operator Permit(s): Contractor shall provide:

Certificates of training and experience of staff and/or personnel who will perform site work under this requirement (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29 CFR 1910.120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178).

Contractor shall ensure all employees have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. When requested, Contractor will provide the CO and on-site COR with information on the qualifications or certifications for employees and sub-Contractors.

10. MANIFESTING (SHIPPING PAPERS): Contactor is responsible for completing the regulated medical waste manifest prior to leaving the medical center. No regulated medical waste is permitted to leave the medical centers until a manifest is properly completed and signed by an authorized VA employee. Completed manifests confirming delivery and processing of the regulated medical waste shall be submitted monthly for the entire month. Must be within 60 days of the end of the month. Must be separated by facility then sequenced based on the date of pick-up. This will be in the form of a PDF and submitted to the COR.

11. WORKING HOURS: Normal work hours are site specific. Generally, between the hours of 7:00 AM to 9:00 PM. See Site Location for specific hours at each site.

12. POINTS OF CONTACTS FOR EACH SITE: Contractor-assigned personnel must report to Environmental Management Service (EMS) office prior to commencement of any and all work assignments. A log is provided by EMS office to record service visits as well as list concerns and problem calls.

HV Montrose Campus

2094 Albany Post Road

Montrose, NY 10548

LaVanche Tina Thomas

Bldg. #: 12

914 737-4400 Ext. 202581

HV Castle Point Campus

Route 9D

Castle Point , NY 12511

Glenn Cook

Bldg. #: 9

845 831-2000 Ext. 215039

13. FEDERAL HOLIDAYS: Holidays observed by the Federal Government are:

New Year s Day

Martin Luther King s Birthday

President s Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran s Day

Thanksgiving Day

Christmas Day

And any other day specifically declared by the President of the United States to be a national holiday

14. HOLIDAY RESCHEDULING: Generally, when it is necessary to reschedule a service and/or pickup because of a holiday; service and/or pickup because of a holiday; service and/or pickup must occur on the next business day following the holiday (alternate arrangements can be made with the COR and POC individual site at their discretion).

15. PERIOD OF PERFORMANCE: The Period of Performance will be 10/01/2022 to 09/30/2023 with the provision of four (4) Option Years.

16. PLACE OF PERFORMANCE: Contractor shall ensure services are performed as specified for each location.

16.1 VA Hudson Valley Health Care System - Campuses

1) HV HCS - MONTROSE CAMPUS

2094 Albany Post Road

Montrose NY 10548

Montrose Campus: Contractor will pick up once a week on Thursday Between 7:30am 4:00pm unless otherwise instructed. If a holiday should fall on a schedule pick up day, pick up will be on the next business day. Estimated 20-25 containers per pick up. Containers will be located loading dock Bldg. 12. Contractor will not be allowed access to the Medical Center grounds prior to 7:00 AM or after 4:00 PM, except in a Medical Center recognized emergency situation.

2) HV HCS - CASTLE POINT CAMPUS

Route 9D

Castle Point, NY 12511

Castle Point Campus: Contractor will pick up once a week, on Tuesday between 7:30 AM 4:00 PM unless otherwise instructed. If a Holiday should fall on schedule pick up day, pick up will be on the next business day. Estimated 20-25 containers per pick up. Containers will be located on the loading dock of Bldg. 18. Contractor will not be allowed access to the Medical Center grounds prior to 7:00 AM or after 4:00 PM, except in a Medical Center recognized emergency situation.

16.2 COMMUNITY BASED OUTPATIENT CLINICS (CBOCs)

1) VA CARAMEL CBOC

1875 Route 6

Caramel, New York 10512

Caramel CBOC: Contractor will make pick up of one container on the 2nd Tuesday of every month between the hours of 8:00 AM and 4:30 PM. Container will be in housekeeping closet.

2) VA PINE PLAINS CBOC

2881 Church Street, Route 199

Pine Plains, New York 12567

Pine Plains CBOC: Contractor will make pick up of one container on the 3rd Thursday of every month between the hours of 9;00 AM and 5:00 PM. Container will be located in the housekeeping closet.

3) VA GOSHEN CBOC

30 Hatfield Lane, Suite 204,205 & 206

Goshen, New York 10924

Goshen CBOC: Contractor will make pick up of one container on the 3rd and 4th Thursday of every month between the hours of 9:30 AM and 11:00 AM. Container will be located in housekeeping closet.

4) VA MONTICELLO CBOC

Jefferson Professional Plaza Unit 3

60 Jefferson Street

Monticello New York 12701

Monticello CBOC: Contractor will make pick up of one container on the 2nd Tuesday of every month between the hours of 8:00 AM and 4:40PM. Container will be located in housekeeping closet.

5) VA NEW CITY CBOC

345 North Main Street, 1st Floor

New City, New York 10956

New City CBOC: Contractor will make pick up of one container on the 3rd Thursday of every month between the hours of 9:00 AM and 5:00 PM. Container will be located in housekeeping closet.

6) VA PORT JERVIS CBOC

100 Pike Street (Pike Street Plaza)

Port Jervis, New York 12771

Port Jervis CBOC: Contractor will make pick up of one container on the 2nd Tuesday of every month between the hours of 8:00 AM and 4:30 PM. Container will be located in housekeeping closet.

7) VA POUGHKEEPSIE CBOC

488 Freedom Plains Road Suite 134

Poughkeepsie, New York 12603

Poughkeepsie CBOC: Contractor will make pick up of one container on the 1st Tuesday of every month between the hours 8:00 AM and 4:30 PM. Container will be located in housekeeping closet.

17. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office

New York Harbor Healthcare System

423 East 23rd Street

New York, NY 10010

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. All offers must reference:

Solicitation number for this requirement is 36C24222Q0848;

The time specified in the solicitation for receipt of offers; August 8, 2022, 3PM EST.

The name, address and telephone number of the offeror;

Technical description of services to be performed in accordance with the Statement of Work. This technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete. See section ix (a) 1- 4 for evaluation criteria. Evaluation criteria number 4, Veterans Involvement, read VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019) and VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal;

Terms of any express warranty;

Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

Remit to address, if different than mailing address;

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

Acknowledgement of any Solicitation Amendments;

Past performance information;

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(ix) Addendum to FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (NOV 2021):

This Request for Quote (RFQ) is issued in accordance with FAR Part 12 in conjunction with Simplified Acquisition Procedures at FAR 13.5. All instances of FAR 15 procedures in FAR 52.212-1 shall not apply to this RFQ and are hereby substituted with FAR 13 procedures.

Eligibility: In order for a quote to be eligible for award, the offerors submitting a quote must have the NAICS Code 562112 Hazardous Waste Collection with a Small Business Size Standard of $41.5 Million and has a current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM and if applicable VetBiz (VIP) https://www.vetbiz.va.gov/ at the time of quote submission.

Questions: Request For Information (RFI)/questions shall be submitted in writing via email to Janice Brooks at Janice.Brooks@va.gov. Oral questions will not be accepted. RFI s/questions will not be accepted after July 22, 2022, 10:00 AM EST. Questions will be answered in an amendment to the solicitation.

Site Visit: A site visit has not been scheduled at this time. If it is determined a site visit is necessary, one will be scheduled. All details for the site visit will be issued in an amendment to the solicitation.

Submission Instructions: Technical packages (quotes) must be received not later than August 08, 2022, 3:00 PM EST. The government shall only accept electronic submissions via email. Send all quotations to Janice.Brooks@va.gov. The email subject line shall identify Solicitation 36C24222Q0848. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions shall include:

1. Completed acknowledgement of amendments sections (if applicable).

2. A technical submission to describe the offeror s capability and experience in delivering the services in the Statement of Work via E.5 52.212-2 Evaluation of Commercial Items section Factor 1- Technical Capability.

3. Past performance information via Factor 2 - Past Performance E.5 52.212-2 Evaluation section.

4. Completed Section Price/Cost Schedule.

5. Completed Veterans Involvement via Factor 4.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-22 Alternative Line-Item Proposal (JAN 2017)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

(x) The provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

(a) The Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering technical capability, past performance, and price.

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

The government shall evaluate information based on the following evaluation criteria.

(1) Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 15-page capability statement demonstrating it has trained and certified personnel, equipment and working experience and ability to meet all the requirements of the Statement of Work.

A) Technical Proficiency: Quoter will be evaluated on how well they meet the requirement to submit a proposal that verifies it is a firm that specializes in Hazardous Waste Collection for Regulated Medical Waste and Sharps. The proposal shall be comprehensive and demonstrate its understanding of the requirement and not a copy and paste of the Statement of Work requirements. It shall outline the contractor s ability to perform the services adequately and satisfactorily in accordance with the Statement of Work (SOW) and the extent to which potential risks are identified and mitigated.

B) Contractor Experience: The quoter will be evaluated on how well they meet the requirement to provide three (3) instances of past-experience similar in nature, scope, complexity, difficulty, and size to that which will be supplied under the prospective contract contemplated by this solicitation. The experience shall reflect of no less than three (3) years of performing hazardous waste collection for Regulated Medical Waste and Sharps.

C) Licensing/Certifications: Quoter will be evaluated on how well they meet the requirement to provide proof that it is a licensed business to conduct Hazardous Waste Collection for Regulated Medical Waste and Sharps in New York State. Provide documentation of contractor service technicians, drivers/transporters who will be performing under the proposed contract are licensed/certified to handle Regulated Medical Waste and Sharps. Contractor has current Waste Transporter permits and operators permits.

(2) Past performance: Contractor shall provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors Past Performance shall also be reviewed in Contractor Performance Assessment Reporting System (CPARS); Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(4) Veterans Involvement: Read VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019) and VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(xi) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2022) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, in SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xii) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2021), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.217-9 Option to Extend the Term of the Contract (MAR 2000):

Option to Extend Term: Within 30 days.

Option to Extend Preliminary Notice: At least 60 days before the contract expires.

Duration of the Contract: Five (5) years.

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

(DEVIATION AUG 2020)

52.237-3 Continuity of Services (JAN 1991)

852-204-70 Personal Identity Verification of Contractor Personnel (MAY 2020)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70 Commercial Advertising (JAN 2008)

852.209-70 Organizational Conflicts of Interest (OCT 2020)

852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

852.215-71 Evaluation Factor Commitments (OCT 2019)

852.232-72 Electronic Submission of Payment Requests (NOV 2012)

852.270-1 Representatives of Contracting Officers (JAN 2008)

852.219-75 Subcontracting Plans Monitoring and Compliance (JUL 2018)

852.223-71 Safety and Health (SEP 2019)

852.242-71 Administrative Contracting Officer (OCT 2020)

(End of Addendum to 52.212-4)

(xiii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Products and Commercial Services (MAY 2022), applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.219-14 Limitations on Subcontracting (SEP 2021)

52.219-28 Post Award Small Business Program Representation (SEP 2021)

52.222-3 Convict Labor (JUNE 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

Employee Class: 31310

Monetary Wage-Fringe Benefits: $26.22

Employee Class: 31361

Monetary Wage-Fringe Benefits: $27.48

Employee Class: 31362 and 31363

Monetary Wage-Fringe Benefits: $32.52

Employee Class: 23470

Monetary Wage-Fringe Benefits: $22.14

Employee Class: 30090

Monetary Wage-Fringe Benefits: $31.67

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.222-55 Minimum Wages for Contractor Workers 10426 (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiv) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determinations.

(xv) N/A

(xvi) This is a Total Small Business Set-Aside - Open Market combined synopsis/solicitation for Regulated Medical Waste pick up and disposal for Hudson Valley HCS two campuses (Montrose and Castle Point) and seven Community Based Outpatient Clinics (CBOCs) in Hudson Valley, NY as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer those terms and conditions are acceptable without modification, deletion, or addition.

(xvii) Any questions or concerns regarding this solicitation should be forwarded in writing via email to Janice Brooks, Contracting Officer, Janice.Brooks@va.gov.