Request for Information-Subcontract Audit Services

The Independent Audit & Ethics Department (IAED) for Lawrence Livermore National Security, LLC (LLNS), the Management & Operations Contractor for Lawrence Livermore National Laboratory (LLNL) in Livermore, CA is conducting market research to obtain information on capable suppliers that provide the following service:

• Subcontract Audit Services in support of IAED to perform audits of subcontractors and subcontracts incurred cost for cost allowability.

The duties would involve the following:

• Evaluate subcontractor’s internal controls over its accounting system, conduct preliminary survey of the subject subcontract, perform risk assessments, determine scope and extent of audit testing, and perform substantive testing to determine cost allowability.
• Prepare complete and accurate working papers to document all work performed, evidence, and results to support conclusions in TeamMate (or other appropriate electronic working paper documentation system) that are in accordance with the International Standards for the Professional Practice of Internal Auditing prescribed by The Institute of Internal Auditors or the Generally Accepted Government Auditing Standards (GAGAS).
• Produce draft reports with findings and recommendations documented as appropriate for the audit performed.  Conduct closing conference with subcontractor to discuss audit results. Inform LLNS Supply Chain Management of the audit findings and obtain feedback regarding the factual accuracy of the draft report. After consideration of the Supply Chain Management’s response to the draft report, the subcontractor must produce a final report, which may include Supply Chain Management’s planned corrective actions.

Other Requirements

1. 1. subcontractor shall have more than five years’ experience conducting audits in accordance with the applicable IIA or GAGAS auditing standards.
2. Audit work must be performed with proficiency and due professional care.
3. Auditor’s work must be properly reviewed/supervised by the subcontractor to ensure objectives are achieved and quality is assured.

Vendor workforce capacity

1. At any given time, vendor should have sufficient workforce to perform 4 audits concurrently. Each audit runs roughly from 220 hours to 280 hours, depending on the complexity of the contract and incurred costs, and the issues identified.

Qualifications to include:

• GSA Schedule Preferred
• Experience with performing audit under Government Auditing Standards (also referred to as the Yellow Book) or IIA Standards (also referred to as the Red Book)
• Experience with “single audit” under Office of Management and Budget (OMB) requirements.
• Experience with performing the required audit work for an organization similar to LLNS Internal Audit Department in terms of the audit type

This is not a solicitation for proposals, proposal abstracts or quotations.  The purpose of this request is to obtain information regarding the availability and capability of qualified sources.  A site visit will not be conducted at this stage.

Cost of RFI Response Preparation: Costs incurred by respondents to this RFI will not be reimbursed. Responses to the RFI will not be returned to respondent.

Responses should include:
 

1.  Experience - Interested firms must provide no more than five (5) example projects with either greater than 95 percent completion or projects completed in the past five (5) years. Each project must include the company name, program title, project role, estimated project budget and duration, self-assessment of contractor performance, and at least one reference (including e-mail address, and telephone number). References may be used to verify project size, scope, percentages, and quality of performance. Example projects must be of similar size and scope.

2.  Resumes – Provide resumes of qualified individuals for RFI assessment. It should include profile summary/qualification highlights, clearance type, detailed work experience, tools/skills summary, education

Proprietary or Confidential Information: Any information received in response to this RFI that is confidential, or proprietary information, must be clearly designated as such.

Amendments/Specifications: LLNS reserves the right to change the Request for Information timeline or other portions of this request at any time. Check the listed website for updates.

Right to Cancel: LLNS reserves the right to cancel or reissue this Request for Information any time without obligation or liability.

Interested parties shall contact Sherwin Sanchez at the email noted below.