Radiology Imaging (Interpretative/Reading) Services

Added: Jun 29, 2017 10:16 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR (Federal Acquisition Regulations) Subpart 12.6 and Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is Request For Quote-17-049. The solicitation document incorporated provisions and clauses are those in effect through FAC (Federal Acquisition Circular) 2005-95.

This is a Total Small Business Set-Aside solicitation. NAICS code is 621111 - Offices of Physicians (except Mental Health Specialists, Small Business Size Standard is $11.0 Million.

The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Contract Line Items:

Base Year: August 1, 2017 through July 31, 2018
1. Plain X-Ray - 4,800 Exams @$_________ per Exam, totaling $_________
2. Screening Mammogram - 350 Exams @$_________ per Exam, totaling $_________
3. Diagnostic Mammogram - 100 Exams @$_________ per Exam, totaling $_________
4. Ultrasound Exam - 850 Exams @$_________ per Exam, totaling $_________
5. CT Scans - 1,200 Exams @$_________ per Exam, totaling $_________
6. Site Visits - 2 Site Visits @$_________ per Site Visit, totaling $_________

Base Year Total $_________

Option Year One (1): August 1, 2018 through July 31, 2019
7. Plain X-Ray - 4,800 Exams @$_________ per Exam, totaling $_________
8. Screening Mammogram - 350 Exams @$_________ per Exam, totaling $_________
9. Diagnostic Mammogram - 100 Exams @$_________ per Exam, totaling $_________
10. Ultrasound Exam - 850 Exams @$_________ per Exam, totaling $_________
11. CT Scans - 1,200 Exams @$_________ per Exam, totaling $_________
12. Site Visits - 2 Site Visits @$_________ per Site Visit, totaling $_________

Option Year One (1) Total tiny_mce_marker_________

Option Year Two (2): August 1, 2019 through July 31, 2020
13. Plain X-Ray - 4,800 Exams @$_________ per Exam, totaling $_________
14. Screening Mammogram - 350 Exams @$_________ per Exam, totaling $_________
15. Diagnostic Mammogram - 100 Exams @$_________ per Exam, totaling $_________
16. Ultrasound Exam - 850 Exams @$_________ per Exam, totaling $_________
17. CT Scans - 1,200 Exams @$_________ per Exam, totaling $_________
18. Site Visits - 2 Site Visits @$_________ per Site Visit, totaling $_________

Option Year Two (2) Total $_________

Option Year Three (3): August 1, 2020 through July 31, 2021
19. Plain X-Ray - 4,800 Exams @$_________ per Exam, totaling $_________
20. Screening Mammogram - 350 Exams @$_________ per Exam, totaling $_________
21. Diagnostic Mammogram - 100 Exams @$_________ per Exam, totaling $_________
22. Ultrasound Exam - 850 Exams @$_________ per Exam, totaling $_________
23. CT Scans - 1,200 Exams @$_________ per Exam, totaling $_________
24. Site Visits - 2 Site Visits @$_________ per Site Visit, totaling $_________

Option Year Three (3) Total $_________

Option Year Four (4): August 1, 2021 through July 31, 2022
25. Plain X-Ray - 4,800 Exams @$_________ per Exam, totaling $_________
26. Screening Mammogram - 350 Exams @$_________ per Exam, totaling $_________
27. Diagnostic Mammogram - 100 Exams @$_________ per Exam, totaling $_________
28. Ultrasound Exam - 850 Exams @_________ per Exam, totaling $_________
29. CT Scans - 1,200 Exams @$_________ per Exam, totaling $_________
30. Site Visits - 2 Site Visits @$_________ per Site Visit, totaling $_________

Option Year Four (4) Total $_________

Total $___________

The Great Plains Area Office is soliciting quotes for an ID/IQ Requirements, Firm Fixed-Price, Non-Personal Services contract for Radiology Imaging (Interpretation/Reading) Services for the Winnebago IHS Hospital, Winnebago Service Unit, 225 Bluff Street, Winnebago, Nebraska 68071.

Radiology/Medical Imaging Services include: (List is not all-inclusive.) (See SOW for specifics.)
1. Serves as a Board Certified Radiologist for the Hospital.
2. Provide interpretation of all standard radiological examinations.
3. 0n a 24-hour basis, through tele-radiology, provide radiographic interpretation for plain x-rays, ultrasound exams, and CT scans.
4. Provide reports via PACS and/or RPMS (Resource Patient Management System).

The period of performance will be from April 1, 2017 through March 31, 2018 with four 1-year option periods with performance dates of April 1, 2018 through March 31, 2019; April 1, 2019 through March 31, 2020; April 1, 2020 through March 31, 2021; and April 1, 2021 through March 31, 2022 respectively.

INSTRUCTION TO OFFERORS: Quote must contain the following documents in order to be considered responsive and eligible for an award:

1. If applicable, Licensure Requirement form with a copy of the license.
2. For each potential candidate, a completed and signed Agreement to a Temporary Waiver of Character Investigation form.
3. For each potential candidate, a completed and signed Optional Form 306 Declaration for Federal Employment.
4. For each potential candidate, a completed and signed Optional Form 306 Addendum to Declaration for Federal Employment.
5. Copy of Malpractice Insurance Coverage
6. Active, current, full, and unrestricted license to practice.
7. If applicable, MD Degree from an accredited School of Medicine.
8. Current CV/Resume.

Completion of the attached FAR and HHSAR (Health and Human Services Acquisition Regulations) provisions and clauses applicable to this acquisition, including:

FAR 52.212-1 - Instructions to Offerors - Commercial Items (Jan 2017). This information must be submitted by the Offeror. See Section L for full text. See Section M for Past Performance Questionnaire Form.

FAR 52.212-2 - Evaluation - Commercial Items (Oct 2014).
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The following factors shall be used to evaluate offers:

A. Items 1-11 listed under Instructions to Offerors.
B. Ability to obtain an IHS Data Exchange Agreement.

and the following evaluation criteria:

1. Experience with Teleradiology Interpretation Services and Ability to Perform in this Capacity (List Equipment) -

2. Staffing and Availability

3. Past Performance Regarding Reporting Ability - Complete attached Past Performance Questionnaire:
A) Identify one contract you consider to be the most successful with your reasoning.
B) Identify, at least 3, other contracts of similar work and indicate your record of performance.
C) Identify 5 other contracts of work you deem similar if you have no previous experience with the work requirements of this solicitation.

4. Equipment Troubleshooting and IT Performance (Regarding Teleradiology Capabilities and Hook-up).

Award will be made on an "all-or-none" basis.

FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (Dec 2016).
This must be completed by the Offeror. See attachment for full text. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.

FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (Jan 2017) (Incorporated by Reference); and

FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2017).

The full text of a clause may be accessed electronically at: https://www.acquisition.gov/?q=browsefar

Quote is are due on July 10, 2017 @10:00am CDT/CST. Submit quote to:
Great Plains Area Indian Health Service
Attn: Connie Valandra, Contract Specialist
Federal Building, Room 309
115 4th Avenue Southeast
Aberdeen, South Dakota 57401-4360
Telephone: 605/226-7567
Facsimile: 605/226-7669
E-mail: connie.valandra@ihs.gov

Note to the Proposed Contractor:

Security Clearance
Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the IHS (Indian Health Service). Before starting work requiring routine access to IHS facilities or systems each person must complete an FBI National Criminal History Check (Fingerprint Check) adjudicated by an IHS employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for IHS processing of fingerprints taken electronically at an IHS site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of IHS sites with electronic fingerprint capability is available from the Contracting Officer.

The IHS utilizes the eQIP (Electronic Questionnaire Investigations Processing) system to process background investigations. Contractors are required to work with the Service Unit Background Coordinator or other designee to properly complete their eQIP entry without error. Proper submission of the eQIP entry to the OPM (Office of Personnel Management) is required prior to the individual being allowed to begin their performance under this contract. Computers have been provided to the Service Unit for this purpose.

OIG Exclusion List
No contract award shall be made to a vendor or provider listed on the OIG Exclusion List (http://exclusions.oig.hhs.gov) throughout the duration of the contract. Should a candidate be found with a non-favorable security clearance it shall be the contractor's responsibility to replace the candidate working under the contract/purchase order with a suitable candidate. It shall be the responsibility of the contractor to notify the Acquisition Office is there is a change in provider.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the LEIE (HHS Office of Inspector General List of Excluded Individuals/Entities), http://exclusions.oig.hhs.gov. As soon as practicable prior to the performance of the work, the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to IHS is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour, or Cost-Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed-Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

The Government will pay for the cost to process the contractor's suitability clearances. However, multiple investigations for the same position may, at the Contracting Officer's discretion, lead to a reduction(s) in the contract price of no more than the cost of the investigation(s).

EMPLOYEE HEALTH REQUIREMENTS
Contract Providers shall provide health information, proof of immunizations as recommended by the CDC (Centers for Disease Control) concerning health-care workers in the United States. Health information must include previous immunization history and proof of the following immunization records: Hepatitis B (Vaccination-declination required), Measles, Mumps, Rubella (MMR), Varicella, Influenza, and Tuberculosis.