RADIATION SAFETY SERVICES Certified Health Physicist

THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/ Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this RFI does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

The North American Industry Classification System (NAICS) Code is 541690 Other Scientific and Technical Consulting Services, Small Business Size Standard $15 Million.

Purpose and Objectives:

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, and the Syracuse VA Medical Center anticipate a base year + four 1 year options for a Primary Certified Health Physicist (CHP) and at minimum 2 Alternate Certified Health Physicists that are capable of providing 5-12 hours per month; quarterly, semi-annually and annual quality controlled testing on existing diagnostic x-ray equipment including the following:

Radiographic

Floroscopic

Mammographic

CT, DR and CR readers

The CHP will ensure that all diagnostics meet the New York State Department of Health (NYSDOH), Mammographic Quality Standards (MQSA) and American College of Radiology-Mammography Accreditation Program (ACR-MAP). Requirements also include acceptance testing of new devices and retesting of repaired or adjusted equipment. The contractor is to provide written reports in a timely manner consistent with the importance of any adverse findings. The contractor shall also serve as a backup Radiation Safety Officer (RSO) for the Syracuse VAMC and be available to perform on an emergent basis. All personnel providing services shall be fully qualified and shall be a Certified Medical Physicist or Certified Medical Health Physicist through either the American Board of Health Physicists or American Board of Radiology.

Duties and Response times include, but are not limited to:

Available 24/7 for telephone calls

Comply with NRC guidelines

Comply with NHPP standards

Be on site within 5 business days for any routine health physics or radiation safety issue

Return calls within 1 hour for emergency situations

Be on site within 24 hours for any emergency situation

Provide Radiation Safety training to the physicians and other medical staff

Perform Radiation Safety Officer duties in the absence of the Medical Center Radiation Safety Officer

Complete reports within 21 days

Be available to perform services at all 3 locations listed below

Place of Performance:

Department of Veterans Affairs

Syracuse VA Medical Center, 800 Irving Ave, Syracuse NY 13210

Rome CBOC, 125 Brookley Road, Building 510, Rome NY 13441

Binghamton CBOC (TBD) Dental Clinic

Response:

Please submit your response in accordance with the following instructions:

Responses shall be no more than 10 pages in length.

Cover page with responses to the Specific Response Items listed in the section below.

Detail your firm s ability, capability, and responsibility to deliver the above referenced services for the period of time identified.

Include a statement of Contractor s experience providing Certified Health Physicists to the Department of Veterans Affairs or other entity, to include:

VA Location/Name of Company

Contract Length

Estimated contract Value

Number of Certified Health Physicists

Number of Hours/Weeks

Submit your response via email, with the RFI number & Radiation Safety in the subject line to:

Sally L Gaerte at Sally.Gaerte2@va.gov

Allan Preston at Allan.Preston@va.gov

Submit your response by 4:00 PM Eastern Standard Time on August 18, 2017

Mark your responses as Proprietary Information if the information is considered business sensitive.

No marketing materials are allowed as part of this RFI. The Government will not review any other information or attachments included in your submission that exceed the 10 page limitation.

Specific Response Items:

Company Name

Company Address

Company Duns Number

Point of Contact Name and Title

Point of Contact Phone

Point of Contact Email

Company Website

How long your company has been in business?

Company FSS/GSA Contract Number and NAICS Code, if applicable

Will your company be a joint venture with another company?

Business Size/Type: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the bapabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA s Vendor Information Pages (VIP) database, which is available at: https://www.vip.vetbiz.gov/Default.aspx. Please include a copy of your VetBiz certification with your response.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.