R699--Office of General Counsel Litigation Record Development

Justification and Approval Notice

Justification and Approval Notice

Page 3 of 9

Justification and Approval Notice

*= Required Field

Justification and Approval Notice

Page 1 of 9

SUBJECT*

Office of General Counsel Litigation Record Development

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

21703

SOLICITATION NUMBER*

36C10X23Q0070

DELIVERY/TASK ORDER NUMBER

36C10X23P0033

BASE NOTICE TYPE

ARCHIVE

30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

PRODUCT SERVICE CODE*

R699

NAICS CODE*

541611

CONTRACTING OFFICE ADDRESS

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

Frederick MD 21703

POINT OF CONTACT*

Contracting Officer

Anne Hicks

anne.hicks@va.gov

202-394-1220

AWARD INFORMATION

STATUTORY AUTHORITY*

FAR5

AWARD NUMBER*

36C10X23P0033

MODIFICATION NUMBER

AWARD AMOUNT*

4,971,051.24

LINE ITEM NUMBER

15

AWARD DATE (MM-DD-YYYY)*

03-21-2023

AWARDEE NAME*

CONTRACTOR S UEI

JAMISON PROFESSIONAL SERVICES INC.

CWVXTKM91XJ6

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 3*

2995 EAST POINT ST

AWARDEE ADDRESS LINE 4*

AWARDEE CITY

EAST POINT

AWARDEE STATE

GA

AWARDEE ZIP CODE

30344-4261

ADDITIONAL INFORMATION

AGENCY S URL

https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION

To learn more about SAC and its mission, please click here

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DEPARTMENT OF VETERANS AFFAIRS

Office of Acquisition Operations Strategic Acquisition Center Frederick 5202 Presidents Court, Suite 103

Frederick, MD 21703

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Justification and Approval for Other than Full and Open Competition

Identification of the agency and the contracting activity.

This Justification and Approval (J&A) for Other Than Full and Open Competition is executed by the Strategic Acquisition Center in Frederick, Maryland on behalf of the Department of Veterans Affairs (VA), Office of General Counsel (OGC), Court of Appeals Law Group (CALG).

Nature and/or description of the action being approved.

This activity proposes to negotiate a non-competitive award (sole source) with Jamison Professional Services Inc. System for Award Management Unique Entity ID (UEID) CWVXTKM91XJ6, a Service-Disabled Veteran-Owned Small Business (SDVOSB) for the procurement of Litigation Record Development (LRD) Services with additional support services for development of Records Before the Agency (RBA); and the official record of Veteran s/claimant s appeal of their claim at the US Veterans Court of Appeals for Veterans Claims (CAVC).

A description of the supplies or services required to meet the agency s needs (including the estimated value).

The contractor shall provide Support Services for LRD for preparation of cases before the CAVC. The contractor shall be responsible for time sensitive creation, production, and delivery of the RBA. The contactor shall create an RBA by accessing, downloading, and compiling digital records acquired from VA databases. Additionally, the contractor shall provide other services related to disagreements arising during litigation over the content, format, or legibility of RBA wherein the CAVLG needs amended versions of the RBA previously produced in electronic and paper versions. The contractor shall perform redaction services for original/amended RBAs for Social Security Number (SSN). The contractor shall also produce hardcopies of RBAs, amended RBAs, and other similar work product, which are documents bound with paper fasteners, to include for situations not otherwise specified in LRD-RBA creation. Shipping of Deliverables/Receipts of Shipments shall be required of this contractor because of the physical location of the contractor to the customer, as the VA OGC CAVCLG mandates that hard copies and CD/DVD copies of files shall be personally/hand delivered to the customer. Other required services that shall be provided by the contractor shall include monitoring and confirmation tracking system of receipt for shipment, mitigation for lost or missing packages, expedited processing and mailing of RBAs. Other services include reporting requirements which shall be required of the contractor.

The total estimated value of the proposed action with options is $4,971,051.24 and the period of performance is a 12-month based period with three 12-month option periods.

An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 United States

Code (U.S.C.)§ 3304(a)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-5 entitled, Authorized or required by statute . The applicable statute is Public Law 109- 461:

Veterans Benefits, Health Care, and Information Technology Act of 2006 specifically, the

Veterans First Contracting Program outlined in 38 U.S.C. § 8127(c) and 8128 and implemented at Veterans Affairs Acquisition Regulation (VAAR) Subsection 819.7007(c).

A demonstration that the proposed contractor s unique qualifications or the nature of the acquisition requires use of the authority cited.

VAAR 819.7007 states explicitly, A determination that only one SDVOSB can meet the

requirement is not required, and that using this authority, the following must be verified:

1) The anticipated award price of the contract (including options) will not exceed $5

million: The estimated value, including options, is $4,971,051.24 and does not exceed

$5M.

2)The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) will be posted in

accordance with FAR subpart 5.301(

3) The SDVOSB concern has been determined to be a responsible source with

respect to performance;

4) Jamison Professional Services Inc. is a registered and verified

SDVOSB. In the estimation of the contracting officer, contract award can be made at a

fair and reasonable price that offers best value to the Government. Historical prices

along with market research for previous and similar services will assist with making a fair

and reasonable price determination prior to award.

The Contracting Officer has determined that the use of this authority is in the best

interest of the Government based upon the fact that Jamison Professional Services Inc., is a

SDVOSB team that has experience creating, producing, redacting, delivering, mitigating errors,

and amending documents as well as delivering hardcopies.

This contractor has unique expertise supporting a wide range of federal agencies for support

services and specializes in providing professional industry, administrative, court reporters and

transcriptionists experts. Jamison Professional Services Inc. has successfully provided these

services to the VA and has proven they can complete these services in a timely and efficient

manner as the incumbent contractor under contract 36C1021D0016

Furthermore, the proposed source for this acquisition, Jamison Professional Services

Inc., a certified SDVOSB is technically qualified to sustain these support services to

ensure continuity of service is maintained throughout the implementation and impact of

the PACT ACT.

6. A description of efforts made to ensure that offers are solicited from as many potential

sources as is practicable, including whether a notice was or will be publicized as

required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

In accordance with VAAR 819.7007(b), the determination to make a sole source award

to an SDVOSB is a business decision wholly within the discretion of the contracting

officer: therefore, the requirement to ensure that offers are solicited from as many

potential sources as practicable is not applicable to this procurement. In addition, VAAR

819.7007(c) further authorizes the contracting officer to make the award without first

determining that only one SDVOSB source can meet the requirement.

A notice of the proposed action will be synopsized via the Government Point of Entry

(GPE) in accordance with FAR Section 5.201, and the agency will make publicly

available the justification required by FAR 6.305(a) within 14 days after contract award.

7. A determination by the Contracting Officer that the anticipated cost to the Government

will be fair and reasonable.

No award shall be made until the Contracting Officer determines the cost to the Government

to be fair and reasonable. This determination will be based on a comparison of historical

pricing, commercially available price lists, and an Independent Government Cost Estimate

(IGCE).

8. A description of the market research conducted and the results or a statement of the

reason market research was not conducted.

Market research was conducted and Jamison Professional Services Inc., has been

determined to be a responsible source with respect to performance. They are registered and

certified in VetBiz.gov (VIP) as a SDVOSB under NAICS code 541611 Administrative

Management and General Management for this requirement which in accordance with (IAW)

Public Law 109-461 Section 502 (c), meets the requirements of this statute to sole source to

a SDVOSB.

The Contracting Officer has reviewed their VIP certification verifying they are an

SDVOSB as well as their Representations and Certifications under this NAICS code in the

System for Award Management (SAM). In addition, the Federal Awardee Performance, and

Integrity Information System (FAPIIS) was reviewed and FAPIIS shows no reports for Jamison

Professional Services Inc. that would indicate defective pricing, instances of contractor fault or

recipient not qualified, terminations for cause, default, or material failure to comply, or non-

responsibility of the contractor.

9. Any other facts supporting the use of other than full and open competition.

The Procuring Contracting Officer has determined that this proposed action meets all the

requirements of 38 U.S.C. 8127(c). This acquisition is below the $5,000,000.00 threshold,

Jamison Professional Services Inc., is a responsible SDVOSB for performance of

the services described herein, and the proposed contract can be awarded at a fair and

reasonable price.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Jamison Professional Services Inc.

2995 East Point St

East Point, GA 30344

UEID: CWVXTKM91XJ6

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers

to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this

contract, consideration will be given as to whether the future acquisition should be competitive.

12. Technical and Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this

justification, are accurate and complete to the best of my knowledge and belief.

**REDACTED**

______________________________________________

David Quinn Date

Program Manager

Office of General Council

Contracting Officer Certification:

Pursuant to (FAR 6.303-2(a)(12)), I certify that this justification is accurate and complete to

the best of my knowledge and belie

**REDACTED**

______________________________________________

Anne Hicks Date

Contracting Officer

Strategic Acquisition Center Frederick

Competition Advocate Approval:

In my role as Contracting Activity Competition Advocate, based on the foregoing

justification, I hereby approve this acquisition on an other than full and open competition

basis pursuant to the statutory authority cited in paragraph four above, subject to availability

of funds, and provided that the property and services herein described have otherwise been

authorized for acquisition. As this action does not exceed $15M, the certification below

required by FAR 6.304 serves as approval.

**REDACTED**

______________________________________________

Mr. Efrain Fernandez Date

Director/Competition Advocate

Strategic Acquisition Center-Frederick (SAC-F)

Tracking Number: 23F-0037a

***** End Word Document - ' OPPORTUNITIES-DESCRIPTION: Redacted_JA_Post' ***** Awarded contract 36C10X23P0033 to JAMISON PROFESSIONAL SERVICES INC. for 4971051.24000000 on 2023-03-21.