Q301--BI-annual certification and monthly pharmacy sterile sampling

Page 18 of 65

Page 2 of 10

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 Effective 06-05-2020.

This solicitation is for Small Business set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $16.5 million.

The FSC/PSC is Q301.

The Nashville VA Medical Center and Alvin C. York VAMC is seeking bi-annual certification and monthly pharmacy sterile compounding area viable sampling.

All interested companies shall provide quotations for the following:

Item Number

Description

Contract Period

Quantity

Unit of Measure

Unit Cost

Total Price

0001

AIR SAMPLES - QTY 10 - MURFREESEBORO CAMPUS

Base

10

MO

0

0002

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Base

10

MO

0

0003

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Base

10

MO

0

0004

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Base

10

MO

0

0005

ISOLATORS - QTY 3 - MURFREESBORO

Base

2

MO

0

0006

HEPA FILTERS - QTY 5 - MURFREESBORO CAMPUS

Base

2

MO

0

0007

ROOM'S PC/RAER/PRESSURE - QTY 5 - MURFREESBORO CAMPUS

Base

2

MO

0

0008

AIR SAMPLES - QTY 10 - MURFREESBORO CAMPUS

Base

2

MO

0

0009

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Base

2

MO

0

0010

LFCB - QTY 1 - MURFREESBORO CAMPUS

Base

2

MO

0

0011

HD STORAGE RAER - QTY 1 - MURFREESBORO CAMPUS

Base

2

MO

0

0012

HD STORAGE ROOM PRESSURE - QTY 1 - MURFREESBORO CAMPUS

Base

2

MO

0

0013

ISOLATORS - QTY 4 - NASHVILLE CAMPUS

Base

2

MO

0

0014

HEPA FILTERS - QTY 6 - NASHVILLE CAMPUS

Base

2

MO

0

0015

ROOM'S PC/RAER/PRESSURE - QTY 6 - NASHVILLE CAMPUS

Base

2

MO

0

0016

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Base

2

MO

0

0017

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Base

2

MO

0

0018

BSC - QTY 1 - NASHVILLE CAMPUS

Base

2

MO

0

0019

LFCB - QTY 1 - NASHVILLE CAMPUS

Base

2

MO

0

0020

PASS THROUGHS - QTY 4 - NASHVILLE CAMPUS

Base

2

MO

0

0021

HD STORAGE RAER - QTY 1 - NASHVILLE CAMPUS

Base

2

MO

0

0022

HD STORAGE ROOM PRESSURE - QTY 1 - NASHVILLE CAMPUS

Base

2

MO

0

0023

Overnight Shipping Fees of the Viable Samples

Base

MO

0

0024

Report Generation Fee

Base

MO

0

0025

Technician Service Call Fees

Base

MO

0

Â

Total for Base Year

Â

Â

Â

Â

0

1001

AIR SAMPLES - QTY 10 - MURFREESEBORO CAMPUS

Option 1

10

MO

0

1002

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Option 1

10

MO

0

1003

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 1

10

MO

0

1004

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 1

10

MO

0

1005

ISOLATORS - QTY 3 - MURFREESBORO

Option 1

2

MO

0

1006

HEPA FILTERS - QTY 5 - MURFREESBORO

Option 1

2

MO

0

1007

ROOM'S PC/RAER/PRESSURE - QTY 5 Murfreesboro

Option 1

2

MO

0

1008

AIR SAMPLES - QTY 10 - MURFREESBORO

Option 1

2

MO

0

1009

SURFACE SAMPLES - QTY 13 -MURFREESBORO CAMPUS

Option 1

2

MO

0

1010

LFCB - QTY 1 - MURFREESBORO CAMPUS

Option 1

2

MO

0

1011

HD STORAGE ROOM PRESSURE - QTY 1 MURFREESBORO CAMPUS

Option 1

2

MO

0

1012

HD STORAGE ROOM PRESSURE - QTY 1 MURFREESBORO CAMPUS

Option 1

2

MO

0

1013

ISOLATORS - QTY 4 - NASHVILLE CAMPUS

Option 1

2

MO

0

1014

HEPA FILTERS - QTY 6 - NASHVILLE CAMPUS

Option 1

2

MO

0

1015

ROOM'S PC/RAER/PRESSURE - QTY 6 -NASHVILLE CAMPUS

Option 1

2

MO

0

1016

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 1

2

MO

0

1017

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 1

2

MO

0

1018

BSC - QTY 1 - NASHVILLE CAMPUS

Option 1

2

MO

0

1019

LFCB - QTY 1 - NASHVILLE CAMPUS

Option 1

2

MO

0

1020

PASS THROUGHS - QTY 4 - NASHVILLE CAMPUS

Option 1

2

MO

0

1021

HD STORAGE RAER - QTY 1 - NASHVILLE CAMPUS

Option 1

2

MO

0

1022

HD STORAGE ROOM PRESSURE - QTY 1 - NASHVILLE CAMPUS

Option 1

2

MO

0

1023

Overnight Shipping Fees of the Viable Samples

Option 1

MO

0

1024

Report Generation Fee

Option 1

MO

0

1025

Technician Service Call Fees

Option 1

Â

MO

Â

0

Â

Total for Opt Yr 1

Â

Â

Â

Â

0

2001

AIR SAMPLES - QTY 10 - MURFREESEBORO CAMPUS

Option 2

10

MO

0

2002

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Option 2

10

MO

0

2003

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 2

10

MO

0

2004

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 2

10

MO

0

2005

ISOLATORS - QTY 3 - MURFREESBORO

Option 2

2

MO

0

2006

HEPA FILTERS - QTY 5 - MURFREESBORO

Option 2

2

MO

0

2007

ROOM'S PC/RAER/PRESSURE - QTY 5 Murfreesboro

Option 2

2

MO

0

2008

AIR SAMPLES - QTY 10 - MURFREESBORO

Option 2

2

MO

0

2009

SURFACE SAMPLES - QTY 13 -MURFREESBORO CAMPUS

Option 2

2

MO

0

2010

LFCB - QTY 1 - MURFREESBORO CAMPUS

Option 2

2

MO

0

2011

HD STORAGE RAER - QTY 1 MURFREESBORO CAMPUS

Option 2

2

MO

0

2012

HD STORAGE ROOM PRESSURE - QTY 1 MURFREESBORO CAMPUS

Option 2

2

MO

0

2013

ISOLATORS - QTY 4 - NASHVILLE CAMPUS

Option 2

2

MO

0

2014

HEPA FILTERS - QTY 6 - NASHVILLE CAMPUS

Option 2

2

MO

0

2015

ROOM'S PC/RAER/PRESSURE - QTY 6 -NASHVILLE CAMPUS

Option 2

2

MO

0

2016

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 2

2

MO

0

2017

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 2

2

MO

0

2018

BSC - QTY 1 - NASHVILLE CAMPUS

Option 2

2

MO

0

2019

LFCB - QTY 1 - NASHVILLE CAMPUS

Option 2

2

MO

0

2020

PASS THROUGHS - QTY 4 - NASHVILLE CAMPUS

Option 2

2

MO

0

2021

HD STORAGE RAER - QTY 1 - NASHVILLE CAMPUS

Option 2

2

MO

0

2022

HD STORAGE ROOM PRESSURE - QTY 1 - NASHVILLE CAMPUS

Option 2

2

MO

0

2023

Overnight Shipping Fees of the Viable Samples

Option 2

MO

0

2024

Report Generation Fee

Option 2

MO

0

2025

Technician Service Call Fees

Option 2

MO

0

Â

Total for Opt Yr 2

Â

Â

Â

Â

0

3001

AIR SAMPLES - QTY 10 - MURFREESEBORO CAMPUS

Option 3

10

MO

0

3002

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Option 3

10

MO

0

3003

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 3

10

MO

0

3004

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 3

10

MO

0

3005

ISOLATORS - QTY 3 - MURFREESBORO

Option 3

2

MO

0

3006

HEPA FILTERS - QTY 5 - MURFREESBORO

Option 3

2

MO

0

3007

ROOM'S PC/RAER/PRESSURE - QTY 5 Murfreesboro

Option 3

2

MO

0

3008

AIR SAMPLES - QTY 10 - MURFREESBORO

Option 3

2

MO

0

3009

SURFACE SAMPLES - QTY 13 -MURFREESBORO CAMPUS

Option 3

2

MO

0

3010

LFCB - QTY 1 - MURFREESBORO CAMPUS

Option 3

2

MO

0

3011

HD STORAGE RAER - QTY 1 MURFREESBORO CAMPUS

Option 3

2

MO

0

3012

HD STORAGE ROOM PRESSURE - QTY 1 MURFREESBORO CAMPUS

Option 3

2

MO

0

3013

ISOLATORS - QTY 4 - NASHVILLE CAMPUS

Option 3

2

MO

0

3014

HEPA FILTERS - QTY 6 - NASHVILLE CAMPUS

Option 3

2

MO

0

3015

ROOM'S PC/RAER/PRESSURE - QTY 6 -NASHVILLE CAMPUS

Option 3

2

MO

0

3016

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 3

2

MO

0

3017

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 3

2

MO

0

3018

BSC - QTY 1 - NASHVILLE CAMPUS

Option 3

2

MO

0

3019

LFCB - QTY 1 - NASHVILLE CAMPUS

Option 3

2

MO

0

3020

PASS THROUGHS - QTY 4 - NASHVILLE CAMPUS

Option 3

2

MO

0

3021

HD STORAGE RAER - QTY 1 - NASHVILLE CAMPUS

Option 3

2

MO

0

3022

HD STORAGE ROOM PRESSURE - QTY 1 - NASHVILLE CAMPUS

Option 3

2

MO

0

3023

Overnight Shipping Fees of the Viable Samples

Option 3

MO

0

3024

Report Generation Fee

Option 3

MO

0

3025

Technician Service Call Fees

Option 3

MO

0

Â

Total for Opt Yr 3

Â

Â

Â

Â

0

4001

AIR SAMPLES - QTY 10 - MURFREESEBORO CAMPUS

Option 4

10

MO

0

4002

SURFACE SAMPLES - QTY 13 - MURFREESBORO CAMPUS

Option 4

10

MO

0

4003

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 4

10

MO

0

4004

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 4

10

MO

0

4005

ISOLATORS - QTY 3 - MURFREESBORO

Option 4

2

MO

0

4006

HEPA FILTERS - QTY 5 - MURFREESBORO

Option 4

2

MO

0

4007

ROOM'S PC/RAER/PRESSURE - QTY 5 Murfreesboro

Option 4

2

MO

0

4008

AIR SAMPLES - QTY 10 - MURFREESBORO

Option 4

2

MO

0

4009

SURFACE SAMPLES - QTY 13 -MURFREESBORO CAMPUS

Option 4

2

MO

0

4010

LFCB - QTY 1 - MURFREESBORO CAMPUS

Option 4

2

MO

0

4011

HD STORAGE RAER - QTY 1 MURFREESBORO CAMPUS

Option 4

2

MO

0

4012

HD STORAGE ROOM PRESSURE - QTY 1 MURFREESBORO CAMPUS

Option 4

2

MO

0

4013

ISOLATORS - QTY 4 - NASHVILLE CAMPUS

Option 4

2

MO

0

4014

HEPA FILTERS - QTY 6 - NASHVILLE CAMPUS

Option 4

2

MO

0

4015

ROOM'S PC/RAER/PRESSURE - QTY 6 -NASHVILLE CAMPUS

Option 4

2

MO

0

4016

AIR SAMPLES - QTY 13 - NASHVILLE CAMPUS

Option 4

2

MO

0

4017

SURFACE SAMPLES - QTY 17 - NASHVILLE CAMPUS

Option 4

2

MO

0

4018

BSC - QTY 1 - NASHVILLE CAMPUS

Option 4

2

MO

0

4019

LFCB - QTY 1 - NASHVILLE CAMPUS

Option 4

2

MO

0

4020

PASS THROUGHS - QTY 4 - NASHVILLE CAMPUS

Option 4

2

MO

0

4021

HD STORAGE RAER - QTY 1 - NASHVILLE CAMPUS

Option 4

2

MO

0

4022

HD STORAGE ROOM PRESSURE - QTY 1 - NASHVILLE CAMPUS

Option 4

2

MO

0

4023

Overnight Shipping Fees of the Viable Samples

Option 4

MO

0

4024

Report Generation Fee

Option 4

MO

0

4025

Technician Service Call Fees

Option 4

MO

0

Â

Total for Opt Yr 4

Â

Â

Â

Â

0

POP Begins

POP Ends

Total Cost per year

Base Year

October 1, 2020

September 20, 2021

$

Option Year One

October 1, 2021

September 20, 2022

$

Option Year Two

October 1, 2022

September 20, 2023

$

Option Year Three

October 1, 2023

September 20, 2024

$

Option Year Four

October 1, 2024

September 20, 2025

$

Title of Project: Pharmacy Bi-annual Certification and Monthly Viable Surface and Viable Air Testing for ISO/USP regulated sterile compounding areas and equipment within the Department of Pharmacy.

Scope of Work: The contractor shall provide:

Bi-annual certification of all primary and secondary engineering controls in accordance with the most current CETA Certification guidelines (CAG 000 through CAG-010-2011 or most current version). This includes all hazardous and non-hazardous buffer rooms, anterooms, negative pressure storage rooms and primary engineering controls. For this testing the contractor shall provide:

Viable air sampling with genus (and species if available) identification if colony forming units (cfus) are found

Viable surface sampling with genus identification (and species if available) if cfus are found

Primary engineering control certifications including video smoke studies

Secondary engineering control certifications including air changes, pressures and any other CETA required tests

HEPA filter integrity testing

Provide a preliminary report at the time of certification testing completion, a viable sampling results report no later than 12 business days after testing completed, unless a greater time is agreed upon in advance by the COR.

All above services and other items (ie. per diem, travel etc.) billed in an itemized fashion and separately for each campus

Monthly environmental sampling, including viable surface and air microbiologic testing in all ISO-classified areas, including all TVHS Pharmacy primary and secondary engineering controls in accordance with the most current CETA Certification guidelines:

Viable air sampling with genus (and species if available) identification if cfus are found

Viable surface sampling with genus identification (and species if available) if cfus are found

All above services and other items (ie. per diem, travel etc.) billed in an itemized fashion and separately for each campus

Provide a timely electronic report no later than 12 business days after testing is completed. Report shall include the cfus with genus identification (and species if available, locations of samples and recommendations for remediation.

Background: VA TVHS seeks a USP 797 Clean Room CETA-Certified contractor for the purpose of maintenance of VA TVHS Pharmacy Service s compliance with USP 797/800 requirements and to provide a second layer of oversight over internal processes.

Performance Period:

Base Year:

October 1

2020

--September 30

2021

Option Year One:

October 1

2021

--September 30

2022

Option Year Two:

October 1

2022

--September 30

2023

Option Year Three:

October 1

2023

--September 30

2024

Option Year Four:

October 1

2024

--September 30

2025

Hours of work: Work required in the performance of the contract shall be performed during hours agreed upon between the Contractor and TVHS Pharmacy Supervisors.

Type of Contract Firm Fixed Price

GENERAL REQUIREMENTS

Sampling shall be scheduled with the COR and a TVHS Pharmacy Compound Sterile Products Supervisor a minimum of three (3) working days in advance. Close coordination with the COR and Pharmacy Compound Sterile Products Supervisor is necessary. Contractor will be responsible for ensuring all environmental samplings is completed monthly for all areas at both Nashville and Murfreesboro campuses.

Any work requiring decontamination of Equipment/Components shall be performed per manufacturer instructions and guidelines and in conjunction with the COR on the Contract.

Contractor shall follow the TVHS sterile compounding procedures for garbing of PPE, handwashing, cleaning of equipment entering the sterile compounding ISO regulated area and any other new or existing procedures as directed by the pharmacy supervisor.

Calibration/Certification Procedures:

Certifiers Instrument Calibration: Certificates of Calibration substantiating NIST (National Institute of Standards & Technology) traceability annual compliance with requirements, and minimum sensitivities of instruments used in conducting testing in accordance with national Sanitation Standard No. 49; and ISO Standard 146447; or alternate standards as identified by the contractor.

Q: Are the total Viable Sampling Locations listed for each location include both Bacteria and Fungal samples.Â

A: Yes- these can be single plate method or double plate method.

Q: Are the total Viable Sampling Locations listed for each location including the Pos & Neg controls per media type ?

A: Sampling location numbers include positive and negative primary and secondary engineering controls.

Q: The Isolators listed at both sites are they a Positive Flow Isolator(CAI) or a Negative Flow Containment Isolator (CACI)

A: Currently, there are the following:

Nashville- 2 CAIs and 2 CACIs (near future plans will be a total of 1 CAI, 1 CACI, 1 BSC, 2 LFWB)

Murfreesboro- 2 CAIs and 1 CACI (near future plans will be a total of 1 CAI, 1 CACI, 1 LFWB)*** This is why I prefer the quote to be broken down per each individual test for each individual item.

Q: Are you able to provide the MFR, Model and SN or each hood ?

A: Currently Germfree LGFI for all of the CAIs and CACIs. Will be getting Baker Edgegard VF LFWB and SterilGard BSC

Q:Can you supply the dimensions on the cleanroom and the qty of HEPA in each room ? (Can you provide a Reflective Ceiling plan?)

A: 1 HEPA per SEC. Defer to engineering for room plans/measurements.

Q: How many magneheic gauges do you have in each location ? and should they be included in this certification service ?Â

A: This service is not included in this certification.

Place of Performance/Place of Delivery

Alvin C. York Medical Center 3400 Lebanon Rd, Murfreesboro, Tennessee 37129

Nashville Medical Center 1310 24th Avenue South, Nashville, Tennessee 37212

REPORTING REQUIREMENTS

Service personnel shall sign in and out at Nashville and Murfreesboro in accordance with facility policy on Contractors. Failure to adhere to the reporting procedures may be cause for delay of payment for services performed.

At the conclusion of each monthly sampling, a full report shall be submitted to both Engineering Service and Pharmacy Service indicating the findings and recommendations (if applicable).

CONTRACTOR EXPERIENCE REQUIREMENTS

Certified Environmental Microbiology Laboratory - ISO/IEC 17025:2005 Accreditation

The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are:

Vendor must accept the system without the drive;

The contractor will not have access to the VA Network, or any VA information.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items March 2020

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders MAR 2020

FAR Number

Title

Date

52.203-16

PREVENTING PERSONAL CONFLICTS OF INTEREST

DEC 2011

52.203-17

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

APR 2014

52.204-4

PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

OCT 2018

52.232-18

AVAILABILITY OF FUNDS

APR 1984

52.232-19

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

APR 1984

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

DEC 2013

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor s products or services or considers the Contractor s products or services superior to other products or services.

(End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Clause)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91).

(3) 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[X] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[X] (ii) Alternate I (MAR 2020) of 52.219-28.

[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[X] (57) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

[X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

VAAR 852.212-70Â PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

 [X] 852.203 70, Commercial Advertising.

 [X] 852.211 70, Equipment Operation and Maintenance Manuals.

 [X] 852.232 72, Electronic Submission of Payment Requests.

 [X] 852.233 70, Protest Content/Alternative Dispute Resolution.

 [X] 852.233 71, Alternate Protest Procedure.

All quotes shall be sent to Christina Lawrence at Christina.Lawrence2@va.gov.

The following are the decision factors:

IAW FAR 15.102-2, Award will be made in the basis of the lowest priced offer.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Any questions or concerns regarding this solicitation should be forwarded in writing via email addressed to Christina Lawrence at Christina.Lawrence2@va.gov, subject line: TVHS Pharmacy Surface Testing.

Questions shall be submitted NO LATER THAN September 23, 2020 @ 10:00 am CST.

Quotations shall be received not later than 10:00am CST September 18, 2020. Quotes must be submitted via email to Christina.Lawrence2@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

2015-4647 Rev. 13

https://beta.sam.gov/wage-determination/2015-4647/13?keywords=2015-4647&sort=-relevance&index=wd&is_active=true&page=1