Preventative Maintenance Water Treatment Plant

The Department of State, through its Overseas Buildings Operations division, is soliciting preventative maintenance and water treatment services for potable water systems at the U.S. Embassy in Kigali, Rwanda. The contractor shall provide comprehensive water treatment maintenance including routine and corrective servicing, chemical treatment, equipment maintenance, water quality testing, and operator training for domestic water treatment systems, filtration skids, reverse osmosis systems, pumps, and related equipment. All services must comply with industry standards including NSF, AWWA, ANSI, ASTM, NFPA, UL, IEEE, NEMA, OSHA, and applicable manufacturer specifications. The government will award to the lowest priced, technically acceptable, responsible offeror based on initial proposals without discussions. The solicitation closing date is March 6, 2026, with contract commencement expected no later than December 31, 2026.

This is an unrestricted procurement with no small business set-aside designation. The contract structure includes a one-year base period with four optional one-year extensions, with semiannual preventive maintenance visits scheduled every six months for five consecutive days each, weekly response to water quality testing within 24 hours, and 16 hours of annual operator training provided at the contractor's expense. The sample pricing indicates a semiannual service unit cost of $30,579.60, with emergency repair services available at $119.00 per hour on a separate purchase order basis with 24-hour availability and four-hour response time. Performance and payment bonds equal to 20 percent of the contract price are required. Services will be performed in Kigali, Rwanda, with all costs for logistics, transportation, accommodations, materials, labor, insurance, overhead, and profit borne by the contractor.