PPE for USDA APHIS NVS

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

2. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06.

3. This is a combined synopsis/solicitation for Personal Protective Equipment (PPE) as defined herein. The government intends to award a firm-fixed price purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. This procurement is set-aside for small business only. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 750.

4. Supplies Required

The NVS seeks to purchase PPE (coveralls, mask, caps, gloves)  required to maintain inventory  to meet the response requirements of HSPD 9 in the event of a damaging animal disease outbreak. 

5. Product Specifications

Please see attached spreadsheet for item specifications. All items must be commercially available off the shelf.

To maximize shelf life of items, all offered PPE suits must either be manufactured after award or no earlier than 3 months before delivery date.  All PPE items (suits, boot covers, gloves, respirators) must either be manufactured after contract award/delivery or no earlier than 3 months before contract award/delivery, this includes all other items with expiration dates to ensure full expiry date of products.  

6. Delivery/ Packaging

FOB destination to: USDA APHIS VS

3500 149th St

Suite 300

Kansas City, MO  64147

POC:  Melody Allison

Phone:  816-410-6404

Delivery of all products must begin within 30 days of award. We recognize the shortage of PPE, therefore will allow for multiple deliveries to fulfil the order. However, the order must be delivered and completed by Sept. 30th, 2020. 

8. Provide one year replacement warranty at no cost to the Government (manufacturer warranty or contractor warranty). If a company is found to have provided products that fall outside the prescribed specifications, the company will provide working replacements for these products at no cost to the government.

9. Award shall be made to the responsible quoter conforming to the solicitation and who will be most advantageous to the Government. The government will evaluate information based on the following evaluation criteria: (1) Technical Acceptability (3) Delivery Time and (2) price. 

10. The following solicitation provisions apply to this acquisition:

52.204-16, “Commercial and Government Entity Code Reporting” Jul 2016

52.212-1, “Instructions to Offerors -- Commercial Items” (Jan 2017)

52.212-3, “Offeror Representations and Certifications -- Commercial Items” (Jan 2017) - The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal.

11. The following contract clauses apply to this acquisition:

52.204-13, System for Award Management Maintenance (OCT 2018)

52.204-18, “Commercial and Government Entity Code Maintenance” Jul 2016

52.212‐4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” Dec 2013

52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders” (June 2020)

The following subparagraphs of FAR 52.212‐5 are applicable:

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

(14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

(22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

(27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

 (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

 (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

 (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

(31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

(33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

(35) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

(49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

(51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).           

(58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

12. A complete quote package will consist of the following:

1.          Price Quote.  Quoted price must be delivered price and include all costs associated with delivery             of products to Kansas City, MO. Use the spreadsheet to fill out pricing.
2.          Place of manufacture information. 
3.          Technical Proposal which includes product specification sheets for all items offered plus             manufacturer warranty information
4.         Delivery Lead Time for the various items. 

13. Submission shall be EMAILED ONLY to Kimyen Nguyen, the Contract Specialist, at kimyen.n.tu@usda.gov. Quotes are due not later than Monday June 15th, 2020 @ 1pm Central Time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212‐1(f). Any questions or concerns regarding this solicitation should be forwarded in writing ONLY via e‐mail to Kimyen Tu, the contract specialist at kimyen.n.tu@usda.gov.