Parts Cleaner Preventative Maintenance and Repair Services

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

SAFETY KLEEN Parts Cleaner Maintenance Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA4877-20-Q-A395 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 02 July 2020. The DFARS provisions and clauses are those in effect to DPN 20200324 effective 24 March 2020. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001, effective 01 October 2019.  

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 811310 with a small business size standard of  $7.5M

(v) The Pricing Schedule is incorporated as Attachment 1. Offeror shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

(vi) The government intends to award a firm-fixed price contract for the following:

The Contractor will be responsible for providing maintenance service on two (2) safety kleen parts cleaners, model #260, every 18 weeks. Maintenance shall include draining the recycled chamber and disposing of waste, add fluid as needed, and recycle machine to ensure proper functionality. Service includes solvent and labor. Additionally, provide maintenance service on four (4) safety kleen parts cleaners, model #81, every 16 weeks. Maintenance shall include pumping out and disposing of dirty solvent, wiping down any sludge to remove all residue from the tank, and adding fluid as needed. Service includes solvent and labor.  Parts cleaners are located at the AMARG complex at Davis-Monthan Air Force Base, AZ; all services shall be accomplished in accordance with the attached Performance Work Statement (PWS). 

(vii) The proposed contract action will include a base year period with four possible Option period.  The base period of performance with run for 1 October 2015 through 30 September 2016.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jul 2013) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

1. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. 

2. Specific Instructions:  The response shall consist of two (2) separate parts: Part I – Technical Acceptability and Part II – Price Proposal.

a. PART 1- TECHNICAL CAPABILITY - Submit one (1) copy of technical capability narrative confirming offeror’s ability to complete this requirement within the specified time frame, limit to 10 pages.

b. PART 2- PRICE – Submit one (1) copy of price schedule any additional documentation is limited to 10 pages.

3. Award will be made to the offeror whose offer is conforming to the solicitation and is determined to be the lowest price technically acceptable.

Technical Acceptability, at a minimum, is defined as clearly demonstrating full understanding and capability to perform all tasks outline in Attachment 2 (Performance Work Statement) and ability to complete the work within the specified timeframe. The Government intends to evaluate offers and award without discussion, but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

4. System for Award Management Registration.

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database; and

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

(b)

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

 

(i) Price;

(ii) Technical Capability of the offer to provide the service required to meet the Government requirement within the specified time frame;

This will be a lowest price technically acceptable acquisition.

The lowest priced offer will be evaluated for technical acceptability.  If found technically acceptable award will be made without further consideration.  If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror.  The Government reserves the right to evaluate Past Performance if necessary to determine relevancy and ability.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum – will consist of meeting all characteristics, including those above and all items listed in Attachment 2 – Performance Work Statement.

(x) Each offeror shall include a completed copy of the provision at FAR 52.212-3 and Alternate I, Offeror Representations and Certifications--Commercial Items (May 2014) OR confirmation that representations and certifications have been completed in the System for Award Management site www.sam.gov

The offer must comply with Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) which prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunication equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

52.204-24  Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

      (a) Definitions. As used in this provision—

      Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

      (b) Prohibition.

 (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

                (i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

                (ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

           (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

                (i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

                (ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

      (c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

      (d) Representation. The Offeror represents that—

           (1)It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

           (2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

          It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

      (e) Disclosures. 

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

                (i)For covered equipment—

                     (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

                     (B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

                     (C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

                (ii)For covered services—

                     (A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

                     (B)If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

           (2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

                (i)For covered equipment—

                     (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

                     (B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

                     (C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

                (ii)For covered services—

                     (A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

                     (B)If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26  Covered Telecommunications Equipment or Services-Representation (Dec 2019)

      (a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

      (b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

      (c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Sep 2013), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2014), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiii) 52.252-1 -- Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

Additionally, the following clauses and provisions apply to this acquisition:

FAR 52.203-3

Gratuities

Apr 1984

FAR 302-12

Limitation On Payments To Influence Certain Federal Transactions

Oct 2010

FAR 52.204-7 (P)

System for Award Management

Oct 2016

FAR 52.204-8 (P)

Annual Representation and Certifications

Jan 2017

FAR 52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards

Oct 2016

FAR 52.204-13

System for Award Management Maintenance

Oct 2016

FAR 52.204-16 (P)

Commercial and Government Entity Code Reporting

Jul 2016

FAR 52.204-17 (P)

Ownership or Control of Offeror

Jul 2016

FAR 52.204-18

Commercial and Government Entity Code Maintenance

Jul 2016

FAR 52.204-20 (P)

Predecessor of Offeror

Jul 2016

FAR 52.204-21

Basic Safeguarding of Covered Contractor Information Systems

Jun 2016

FAR 52.204-22

Alternative Line Item Proposal

Jan 2017

FAR 52.204-23

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

Jul 2018

FAR 52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Aug 2020

FAR 52.204-26

Covered Telecommunications Equipment or Services-Representation

FAR 52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Oct 2015

FAR 52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015

FAR 52.209-11 (P)

Representation by Corporations Regarding Delinquent Tax Liability or a felony conviction under any federal law

Feb 2016

FAR 52.219-8

Utilization of Small Business Concerns

Nov 2016

FAR 52.219-28

Post-Award Small Business Program Representation

Jul 2013

FAR 52.222-3

Convict Labor

Jun 2003

FAR 52.222-19

Child Labor – Cooperation with Authorities and Remedies

Oct 2016

FAR 52.222-21

Prohibition of Segregated Facilities

Apr 2015

FAR 52.222-22

Previous Contracts and Compliance Reports

Feb 1999

FAR 52.222-26

Equal Opportunity

Sep 2016

FAR 52.222-35

Equal Opportunity for Veterans

Oct 2015

FAR 52.222-36

Affirmative Action for Workers With Disabilities

Jul 2014

FAR 52.222-37

Employment Reports on Veterans

Feb 2016

FAR 52.222-40

Notification of Employment Rights under the National Labor Relations Act

Dec 2010

FAR 52.222-50

Combating Trafficking in Persons

Mar 2015

FAR 52.223-6

Drug-Free Workplace

Mar 2015

FAR 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving

Aug 2011

FAR 52.225-5

Trade Agreements

Oct 2016

FAR 52.225-6

Trade Agreements Certificate

May 2014

FAR 52.225-13

Restrictions on Certain Foreign Purchases

Jun 2008

FAR 52.225-18 (P)

Place of Manufacture

Mar 2015

FAR 52.232-17

Interest

May 2014

FAR 52.232-23

Assignment of Claims

May 2014

FAR 52.232-25

Prompt Payment

Jan 2017

FAR 52.232-33

Payment by Electronic Funds Transfer – System for Award Management

Jul 2013

FAR 52.232-39

Unenforceability of Unauthorized Obligations

Jun 2013

FAR 52.232-40

Providing Accelerated Payments to Small Business Subcontractors

Dec 2013

FAR 52.233-1

Disputes

May 2014

FAR 52.233-3

Protest After Award

Aug 1996

FAR 52.233-4

Applicable Law for Breach of Contract Claim

Oct 2004

FAR 52.237-2

Protection of Government Buildings, Equipment, and Vegetation

Apr 1984

FAR 52.242-13

Bankruptcy

Jul 1995

FAR 52.244-6

Subcontracts for Commercial Items

Jan 2017

FAR 52.247-34

F.O.B. – Destination

Nov 1991

FAR 52.253-1

Computer Generated Forms

Jan 1991

DFARS 252.203-7000

Requirements Relating to Compensation of Former DoD Officials

Sep 2011

DFARS 252.203-7005

Representation Relating to Compensation of Former DoD Officials

Nov 2011

DFARS 252.203-7994 – P

Prohibition on Contracting with Entities that require certain internal Confidentiality Agreements – Representation (Deviation 2017-O0001)

Nov 2016

DFARS 252.204-7004

Alternate A, System for Award Management

Feb 2014

DFARS 252.204-7008

Compliance with Safeguarding Covered Defense Information Controls

Oct 2016

DFARS 252.204-7011

Omnibus Clause: Alternative Line Item Structure

Sep 2011

DFARS 252.204-7012

Safeguarding Covered Defense Information and Cyber Incident Reporting

Oct 2016

DFARS 252.209-7004

Subcontracting with firms that are owned or controlled by the Government of a country that is a state sponsor of terrorism

Oct 2015

DFARS 252.211-7008

Item Identification and Valuation

Jun 2013

DFARS 252.215-7008  - (P)

Only One Offer

Oct 2013

DFARS 252.225-7012

Preference for Certain Foreign Purchases

Jun 2008

DFARS 252.225-7048

Export Controlled Items

Jun 2013

DFARS 252.227-7015

Technical Data – Commercial Items

Dec 2011

DFARS 252.227-7037

Validation of Restrictive Markings on Technical Data

Jun 2012

DFARS 252.223-7008

Prohibition of Hexavalent Chromium

June 2013

DFARS 252.232-7003

Electronic Submission of payment Requests and receiving reports

Jun 2012

DFARS 252.232-7006

Wide Area Workflow Payment Instructions

May 2013

DFARS 252.232-7010

Levies on Contract Payments

Dec 2006

DFARS 252.243-7001

Pricing of Contract Modifications

Dec 1991

DFARS 252.243-7002

Request For Equitable Adjustment

Dec 2012

DFARS 252.244-7000

Subcontracts for Commercial Items

Jun 2013

DFARS 252.247-7022

Representation of Extent of Transportation by Sea Use

Aug 1992

DFARS 252.247-7023

Transportation of Supplies by Sea

May 2002

AFFARS 5352.201-9101

Ombudsman

 Jun 2016

AFFARS 5352.242-9000

Contractor Access To Air Force Installations

Nov 2012

 (xiv) NOTICE TO ALL INTERESTED PARTIES:  Quotes are due no later than 10AM Pacific Standard Time on Friday, 28 August 2020; quotes shall include the following:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical capability narrative confirming contractor’s ability to complete work within specified timeframe, limit to 10 pages.

b. Part 2- Price – Submit one (1) copy of price schedule any additional documentation is limited to 10 pages.

c. Part 3- Representations And Certifications (Reps/Certs) – Submit IAW para (x) above

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable offer.

(xv) Quotes shall be submitted to Rachelle Jenkins and Breysi Stephens via email  rachelle.jenkins.3@us.af.mil and breysi.stephens@us.at.mil  no later than NOON Pacific Standard Time on Friday, 28 August 2020.  For information regarding this solicitation, contact Rachelle Jenkins at (520) 228-3095 or Breysi Stephens at (520) 228-3598.

DM012

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Atch #:            Item Description:                                                                  Page(s):

     1                 Pricing Schedule                                                                          2

     2                 Performance Work Statement                                                   6

     3                 Additional Clauses Incorporated by Full Text                        22

     4                 DMAFB Local Policy                                                                   1