Organization of Behavioral Health Conference

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355) & FAR 37.4, Non-personal Health Care Services Contract (10 U.S.C. 2304 and 41 U.S.C.253). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a firm fixed-price, non-personal service, purchase order in response to Request for Quote 18-065.

C. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The RFQ is issued as a unrestricted solicitation, and the associated NAICS Code is 813319, which is small business standard $27.5 Million.

D. The "Unit Price" is an all inclusive cost. All "inclusive cost" is defined to include travel, lodging, per diem, fringe benefits, i.e., life insurance, social security, federal, state, and local taxes, plus all other costs pertinent to the performance of this contract

1. Organization of the Great Plains Annual Behavioral Health Conference $_________.

E. To organize the Great Plains Annual Behavioral Health Conference by providing presenters, training, networking as well all other requirement with in the statement of work for the Great Plains Area Behavioral Health Program in Aberdeen, SD

F. See attached Statement of Work, organize the Great Plains Annual Behavior Health Conference in Rapid City, SD. Period of performance will be from date of award - September 30, 2018.

G. BASIS FOR AWARD: Best Value to the government using trade-off factors of past performance, key performance and to meet all required criteria as well as price.

H. FAR 52.212-1 - Instructions to Offerors - Commercial Items (January 2017):

Quotes shall be submitted on company letterhead stationary, signed and dated. And it shall include the following in order to be considered technically acceptable.

1. Solicitation number RFQ 18-048
2. Closing date of April 20, 2018 at 12:00pm CST.
3. Name, address, telephone number of the offeror and email address of the contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include documents, if necessary;
5. Price of any discount terms
6. "Remit to" address, if different than mailing address;
7. Acknowledgement of any Solicitation Amendments.
8. A completed copy of the representations and certifications at FAR 52.212-3; see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically.
9. A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitations. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded.

FAR 52.212-2 - Evaluation - Commercial Items (October 2019):
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, past performance, price and evaluation factors considered. The following factors shall be used to evaluate offers:

A. Problem and Approach
B. Past Performance
C. Key Personnel

I. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (January 2017 - See attachment for full text and instruction for completion. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.sam.gov. If an offeror has completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraph (c) through (o) of this provision.
J. FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (January 2017) - See attachment; in by reference

K. FAR 52.212-5 - Contract Terms & Condition's Required to Implement Statutes or Executive Orders - Commercial Items (January 2017) - See attachment for full text.

L. Attached are the Federal Acquisition Regulations (FAR) and the Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including the following:

M. Offers will be accepted electronically, Submit via e-mail to the following:
Great Plains Area Indian Health Service
DeAnne Dolphus, Contract Specialist
115 4th Avenue SE, Room 309, Federal Building
Aberdeen, South Dakota 57401
e-mail: deanne.dolphus@ihs.gov
Phone: 605-226-7332

Any questions please submit by April 16, 2018 by 12:00 CST.

Contractor will need a DUNS number, TIN number and be registered with www.SAM.gov