OPTOS CALIFORNIA 200 DTx|

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This is a combined synopsis/solicitation for one CALIFORNIA OPTOS 200DTx, BRAND NAME, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.
The solicitation number is 36C24419Q0579 and is issued as a request for quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective date January 22, 2019, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at www.acquisiton.gov.
This solicitation is being competed on the open market and is set aside 100% for small business concerns. The associated NAICS code 339112 Surgical and Medical Instrument Manufacturing and has a business size standard of 1000 employees. *Note: Only SDVOSB and VOSB Quoters need to be certified in the VIP database to be eligible for award. If we are setting this aside for small businesses, only SDVSOB or VOSB Quoters need to be certified in VIP.
All work shall be completed in accordance with the Statement of Work (SOW)
Statement of Work
The Corporal Michael J. Crescenz VA Medical Center (CMC VAMC), located at 3900 Woodland Avenue, Philadelphia, PA 19104, is soliciting a vendor to provide ONE (1) OPTOS 200DTx California rg/af/fa/icg (Part No. 106502), one (1) DiCOM-OP Modality Worklist and live store to Third Party PACS, and Installation/training on-site for the equipment. The intent of the Statement of Work (SOW) is to provide sufficient details to offerors of OPTOS 200DTx California. The CMC VAMC intends to request a contract consisting of equipment purchase and service. Must be FDA approved.
All interested vendors shall be prepared to provide quotes for the line items listed within the schedule of items, below. Quotes shall include unit price for each item. We need to remove this because we are not buying a 3-year service plan with the initial purchase That would violate Bona Fide Need.
. Facility requires BRAND ONLY
Contractor shall provide and test all listed equipment. All products must meet salient characteristics defined in this section. All equipment must meet manufacturers and VA specifications. The Contractor is responsible for furnishing all supplies, equipment, and services required for delivery of equipment listed above. It is the Contractor s responsibility for any missing parts and/or components.
SALIENT CHARACTERISTICS:
Single image captures 82% of the retina
Single capture covers 200 degrees of the internal surface of the retina
Single capture image reaches beyond the equator showing vortex vessels and ampullae
Ultra-widefield (200 degrees) image capture in less than ½ second
Montage image shows up to 97% of the retina (1166mm)
Ellipsoidal mirror with virtual point technology enables maximum imaging field of view
Clinically validated color imaging proven equivalent to color fundus photography for pathology detection
Multiple wavelength color imaging provides: color, red-free, choroidal, and true-color views with a single capture
Color imaging with red/green lasers to minimize exposure to blue light
Delivery days are Monday through Friday during normal work hours which are defined at 7:30am to 3:00pm. National Holidays are excluded. Any delivery service performed for emergency orders may be delivered other than normal business work hours and must be approved.
The Contractor shall deliver all equipment in original shipping cartons to the Corporal Michael J. Crescenz VA Medical Center located at 3900 Woodland Avenue, Philadelphia PA. 19104. The Contractor shall coordinate all deliveries, staging areas, and parking arrangements with the VA Police and Warehouse personnel. It is the Contractors responsibility to remove all related shipping debris and clean-up any construction associated with delivery of specified items. Contractor shall remove all packing from the Corporal Michael J. Crescenz VA Medical Center premises. Contractor is also responsible for any damage to the building that occurs due to Contractor error or neglect.
INSPECTION AND ACCEPTANCE:
The warehouse shall receive all equipment prior to Biomedical Engineering inspecting the equipment
Disputes shall be resolved by the Contracting Officer
DELIVERY/STORAGE REQUIREMENTS:
Deliver materials to job in manufacturers original sealed containers with brand name marked thereon or maintain coverings in place and in good repair
Deliver specified items only when site is ready
Store equipment in dry condition inside facility
Any government requested delayed delivery up to 90 days after initial delivery date, shall be at no additional cost to the Government
Delivery within 30 days ARO
Delivered to:
Attn: Warehouse
Corporal Michael J. Crescenz VA Medical Center
3900 Woodland Avenue
Philadelphia, PA 19104
DELIVERABLES:
Operation and Maintenance Manuals
Binders (1) each
Digital (1) each IF AVAILABLE
Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packed in binder(s)
The vendor must provide preventive maintenance services, or preventive maintenance training to Users and Biomedical Technicians when appropriate, to meet at minimum Joint Commission standards
OPERATOR TRAINING:
Technical training must provide Biomedical Engineering with the tools and knowledge to fully operate and maintain the system
Scheduling of all training shall be coordinated with the Corporal Michael J. Crescenz VA Medical Center after delivery is complete
SECURITY REQUIREMENTS:
Security package note required
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.
VA HANDBOOK 6500.6
APPENDIX B
B-1
VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE
NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics.
The below language will be submitted for public review through the Federal Register. The final
wording of the clause may be changed from what is outlined below based on public review and
comment. Once approved, the final language in the clause can be obtained from the Office of
Acquisitions and Logistics Programs and Policy.
1. SUBPART 839.2 INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS
839.201 Contract clause for Information and Information Technology Security:
a. Due to the threat of data breach, compromise or loss of information that resides on
either VA-owned or contractor-owned systems, and to comply with Federal laws and
regulations, VA has developed an Information and Information Technology Security clause to
be used when VA sensitive information is accessed, used, stored, generated, transmitted, or
exchanged by and between VA and a contractor, subcontractor or a third party in any format
(e.g., paper, microfiche, electronic or magnetic portable media).
b. In solicitations and contracts where VA Sensitive Information or Information Technology
will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security
Requirements for Unclassified Information Technology Resources.
2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION
TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008)
As prescribed in 839.201, insert the following clause:
The contractor, their personnel, and their subcontractors shall be subject to the Federal laws,
regulations, standards, and VA Directives and Handbooks regarding information and
information system security as delineated in this contract.
Appendix C:
1. GENERAL
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be
subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks
as VA and VA personnel regarding information and information system security.
2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS
a. A contractor/subcontractor shall request logical (technical) or physical access to VA
information and VA information systems for their employees, subcontractors, and affiliates only
to the extent necessary to perform the services specified in the contract, agreement, or task
order.
b. All contractors, subcontractors, and third-party servicers and associates working with
VA information are subject to the same investigative requirements as those of VA appointees
or employees who have access to the same types of information. The level and process of
background security investigations for contractors must be in accordance with VA Directive
and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations,
Security, and Preparedness is responsible for these policies and procedures.
c. Contract personnel who require access to national security programs must have a valid
security clearance. National Industrial Security Program (NISP) was established by Executive
Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the
classified information in their possession while performing work on contracts, programs, bids,
or research and development efforts. The Department of Veterans Affairs does not have a
Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security
Clearance must be processed through the Special Security Officer located in the Planning and
National Security Service within the Office of Operations, Security, and Preparedness.
d. Custom software development and outsourced operations must be located in the U.S.
to the maximum extent practical. If such services are proposed to be performed abroad and
are not disallowed by other VA policy or mandates, the contractor/subcontractor must state
where all non-U.S. services are provided and detail a security plan, deemed to be acceptable
by VA, specifically to address mitigation of the resulting problems of communication, control,
data protection, and so forth. Location within the U.S. may be an evaluation factor.
e. The contractor or subcontractor must notify the Contracting Officer immediately when
an employee working on a VA system or with access to VA information is reassigned or leaves
the contractor or subcontractor s employ. The Contracting Officer must also be notified
immediately by the contractor or subcontractor prior to an unfriendly termination.
3. VA INFORMATION CUSTODIAL LANGUAGE
a. Information made available to the contractor or subcontractor by VA for the performance
or administration of this contract or information developed by the contractor/subcontractor in
performance or administration of the contract shall be used only for those purposes and shall
not be used in any other way without the prior written agreement of the VA. This clause
expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data
- General, FAR 52.227-14(d) (1).
b. VA information should not be co-mingled, if possible, with any other data on the
contractors/subcontractor s information systems or media storage systems in order to ensure
VA requirements related to data protection and media sanitization can be met. If co-mingling
must be allowed to meet the requirements of the business need, the contractor must ensure
that VA s information is returned to the VA or destroyed in accordance with VA s sanitization
requirements. VA reserves the right to conduct onsite inspections of contractor and
subcontractor IT resources to ensure data security controls, separation of data and job duties,
and destruction/media sanitization procedures are in compliance with VA directive
requirements.
c. Prior to termination or completion of this contract, contractor/subcontractor must not
destroy information received from VA, or gathered/created by the contractor in the course of
performing this contract without prior written approval by the VA. Any data destruction done on
behalf of VA by a contractor/subcontractor must be done in accordance with National Archives
and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records
and Information Management and its Handbook 6300.1 Records Management Procedures,
applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media
Sanitization. Self-certification by the contractor that the data destruction requirements above
have been met must be sent to the VA Contracting Officer within 30 days of termination of the
contract.
d. The contractor/subcontractor must receive, gather, store, back up, maintain, use,
disclose and dispose of VA information only in compliance with the terms of the contract and
applicable Federal and VA information confidentiality and security laws, regulations and
policies. If Federal or VA information confidentiality and security laws, regulations and policies
become applicable to the VA information or information systems after execution of the
contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after
execution of this contract, the parties agree to negotiate in good faith to implement the
information confidentiality and security laws, regulations and policies in this contract.
e. The contractor/subcontractor shall not make copies of VA information except as
authorized and necessary to perform the terms of the agreement or to preserve electronic
information stored on contractor/subcontractor electronic storage media for restoration in case
any electronic equipment or data used by the contractor/subcontractor needs to be restored to
an operating state. If copies are made for restoration purposes, after the restoration is
complete, the copies must be appropriately destroyed.
f. If VA determines that the contractor has violated any of the information confidentiality,
privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold
payment to the contractor or third party or terminate the contract for default or terminate for
cause under Federal Acquisition Regulation (FAR) part 12.
g. If a VHA contract is terminated for cause, the associated BAA must also be terminated
and appropriate actions taken in accordance with VHA Handbook 1600.01, Business
Associate Agreements. Absent an agreement to use or disclose protected health information,
there is no business associate relationship.
h. The contractor/subcontractor must store, transport, or transmit VA sensitive information
in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2
validated.
i. The contractor/subcontractor s firewall and Web services security controls, if applicable,
shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available
upon request.
j. Except for uses and disclosures of VA information authorized by this contract for
performance of the contract, the contractor/subcontractor may use and disclose VA information
only in two other situations: (i) in response to a qualifying order of a court of competent
jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all
requests for, demands for production of, or inquiries about, VA information and information
systems to the VA contracting officer for response.
k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA
records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records
and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug
addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human
immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other
requests for the above-mentioned information, that contractor/subcontractor shall immediately
refer such court orders or other requests to the VA contracting officer for response.
l. For service that involves the storage, generating, transmitting, or exchanging of VA
sensitive information but does not require C & A or an MOU-ISA for system interconnection, the
contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on
a yearly basis and provide it to the COTR.
4When we are leaving a section out like this, we normally list the header of the section and then indicate This Section Intentionally Left Blank.
. This Section Intentionally Left Blank
5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE
a. For information systems that are hosted, operated, maintained, or used on behalf of VA
at non-VA facilities, contractors/subcontractors are fully responsible and accountable for
ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and
privacy directives and handbooks. This includes conducting compliant risk assessments,
routine vulnerability scanning, system patching and change management procedures, and the
completion of an acceptable contingency plan for each system. The contractor s security
control procedures must be equivalent, to those procedures used to secure VA systems. A
Privacy Impact Assessment (PIA) must also be provided to the COTR and approved by VA
Privacy Service prior to operational approval. All external Internet connections to VA s network
involving VA information must be reviewed and approved by VA prior to implementation.
b. Adequate security controls for collecting, processing, transmitting, and storing of
Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in
place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the
information system, or systems by or on behalf of VA. These security controls are to be
assessed and stated within the PIA and if these controls are determined not to be in place, or
inadequate, a Plan of Action and Milestones (POA & M) must be submitted and approved prior
to the collection of PII.
c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or
network operations, telecommunications services, or other managed services requires
certification and accreditation (authorization) (C & A) of the contractor s systems in accordance
with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification
Program Office. Government-owned (government facility or government equipment)
contractor-operated systems, third party or business partner networks require memorandums
of understanding and interconnection agreements (MOU-ISA) which detail what data types
are shared, who has access, and the appropriate level of security controls for all systems
connected to VA networks.
d. The contractor/subcontractor s system must adhere to all FISMA, FIPS, and NIST
standards related to the annual FISMA security controls assessment and review and update
the PIA. Any deficiencies noted during this assessment must be provided to the VA
contracting officer and the ISO for entry into VA s POA & M management process. The
contractor/subcontractor must use VA s POA & M process to document planned remedial
actions to address any deficiencies in information security policies, procedures, and practices,
and the completion of those activities. Security deficiencies must be corrected within the
timeframes approved by the government. Contractor/subcontractor procedures are subject to
periodic, unannounced assessments by VA officials, including the VA Office of Inspector
General. The physical security aspects associated with contractor/subcontractor activities
must also be subject to such assessments. If major changes to the system occur that may
affect the privacy or security of the data or the system, the C & A of the system may need to be
reviewed, retested and re-authorized per VA Handbook 6500.3. This may require reviewing
and updating all the documentation (PIA, System Security Plan, Contingency Plan). The
Certification Program Office can provide guidance on whether a new C & A would be necessary.
e. The contractor/subcontractor must conduct an annual self-assessment on all systems
and outsourced services as required. Both hard copy and electronic copies of the assessment
must be provided to the COTR. The government reserves the right to conduct such an
assessment using government personnel or another contractor/subcontractor. The
contractor/subcontractor must take appropriate and timely action (this can be specified in the
contract) to correct or mitigate any weaknesses discovered during such testing, generally at no
additional cost.
f. VA prohibits the installation and use of personally-owned or contractor/subcontractor owned
equipment or software on VA s network. If non-VA owned equipment must be used to
fulfill the requirements of a contract, it must be stated in the service agreement, SOW or
contract. All the security controls required for government furnished equipment (GFE) must
be utilized in approved other equipment (OE) and must be funded by the owner of the
equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV)
software and a personal (host-based or enclave based) firewall that is configured with a VA approved
configuration. Software must be kept current, including all critical updates and
patches. Owners of approved OE are responsible for providing and maintaining the anti-viral
software and the firewall on the non-VA owned OE.
g. All electronic storage media used on non-VA leased or non-VA owned IT equipment
that is used to store, process, or access VA information must be handled in adherence with VA
Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the
contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any
person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard
drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that
contain VA information must be returned to the VA for sanitization or destruction or the
contractor/subcontractor must self-certify that the media has been disposed of per 6500.1
requirements. This must be completed within 30 days of termination of the contract.
h. Bio-Medical devices and other equipment or systems containing media (hard drives,
optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end
of lease, for trade-in, or other purposes. The options are:
(1) Vendor must accept the system without the drive;
(2) VA s initial medical device purchase includes a spare drive which must be installed in
place of the original drive at time of turn-in; or
(3) VA must reimburse the company for media at a reasonable open market replacement
cost at time of purchase.
(4) Due to the highly specialized and sometimes proprietary hardware and software
associated with medical equipment/systems, if it is not possible for the VA to retain the hard
drive, then;
(a) The equipment vendor must have an existing BAA if the device being traded in has
sensitive information stored on it and hard drive(s) from the system are being returned
physically intact; and
(b) Any fixed hard drive on the device must be non-destructively sanitized to the greatest
extent possible without negatively impacting system operation. Selective clearing down to
patient data folder level is recommended using VA approved and validated overwriting
technologies/methods/tools. Applicable media sanitization specifications need to be preapproved
and described in the purchase order or contract.
(c) A statement needs to be signed by the Director (System Owner) that states that the
drive could not be removed and that (a) and (b) controls above are in place and completed.
The ISO needs to maintain the documentation.
6. SECURITY INCIDENT INVESTIGATION
a. The term security incident means an event that has, or could have, resulted in
unauthorized access to, loss or damage to VA assets, or sensitive information, or an action
that breaches VA security procedures. The contractor/subcontractor shall immediately notify
the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any
known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive
information, including that contained in system(s) to which the contractor/subcontractor has
access.
b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s
notice to VA shall identify the information involved, the circumstances surrounding the incident
(including to whom, how, when, and where the VA information or assets were placed at risk or
compromised), and any other information that the contractor/subcontractor considers relevant.
c. With respect to unsecured protected health information, the business associate is
deemed to have discovered a data breach when the business associate knew or should have
known of a breach of such information. Upon discovery, the business associate must notify
the covered entity of the breach. Notifications need to be made in accordance with the
executed business associate agreement.
d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor
must concurrently report the incident to the appropriate law enforcement entity (or entities) of
jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its
employees, and its subcontractors and their employees shall cooperate with VA and any law
enforcement authority responsible for the investigation and prosecution of any possible
criminal law violation(s) associated with any incident. The contractor/subcontractor shall
cooperate with VA in any civil litigation to recover VA information, obtain monetary or other
compensation from a third party for damages arising from any incident, or obtain injunctive
relief against any third party arising from, or related to, the incident.
7. LIQUIDATED DAMAGES FOR DATA BREACH
a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to
sensitive personal information. If so, the contractor is liable to VA for liquidated damages in
the event of a data breach or privacy incident involving any SPI the contractor/subcontractor
processes or maintains under this contract.
b. The contractor/subcontractor shall provide notice to VA of a security incident as set
forth in the Security Incident Investigation section above. Upon such notification, VA must
secure from a non-Department entity or the VA Office of Inspector General an independent risk
analysis of the data breach to determine the level of risk associated with the data breach for
the potential misuse of any sensitive personal information involved in the data breach. The
term 'data breach' means the loss, theft, or other unauthorized access, or any access other
than that incidental to the scope of employment, to data containing sensitive personal
information, in electronic or printed form, that results in the potential compromise of the
confidentiality or integrity of the data. Contractor shall fully cooperate with the entity
performing the risk analysis. Failure to cooperate may be deemed a material breach and
grounds for contract termination.
c. Each risk analysis shall address all relevant information concerning the data breach,
including the following:
(1) Nature of the event (loss, theft, unauthorized access);
(2) Description of the event, including:
(a) date of occurrence;
(b) data elements involved, including any PII, such as full name, social security number,
date of birth, home address, account number, disability code;
(3) Number of individuals affected or potentially affected;
(4) Names of individuals or groups affected or potentially affected;
(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the
degree of protection for the data, e.g., unencrypted, plain text;
(6) Amount of time the data has been out of VA control;
(7) The likelihood that the sensitive personal information will or has been compromised
(made accessible to and usable by unauthorized persons);
(8) Known misuses of data containing sensitive personal information, if any;
(9) Assessment of the potential harm to the affected individuals;
(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and
Privacy Incidents, as appropriate; and
(11) Whether credit protection services may assist record subjects in avoiding or mitigating
the results of identity theft based on the sensitive personal information that may have been
compromised.
d. Based on the determinations of the independent risk analysis, the contractor shall be
responsible for paying to the VA liquidated damages in the amount of $37.50 per affected
individual to cover the cost of providing credit protection services to affected individuals
consisting of the following:
(1) Notification;
(2) One year of credit monitoring services consisting of automatic daily monitoring of at least
3 relevant credit bureau reports;
(3) Data breach analysis;
(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and
credit freezes, to assist affected individuals to bring matters to resolution;
(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and
(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit
records, histories, or financial affairs.
9. TRAINING
a. All contractor employees and subcontractor employees requiring access to VA
information and VA information systems shall complete the following before being granted
access to VA information and its systems:
(1) Sign and acknowledge (either manually or electronically) understanding of and
responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to
access to VA information and information systems;
(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior
training and annually complete required security training;
(3) Successfully complete the appropriate VA privacy training and annually complete
required privacy training; and
(4) Successfully complete any additional cyber security or privacy training, as required for
VA personnel with equivalent information system access [to be defined by the VA program
official and provided to the contracting officer for inclusion in the solicitation document e.g.,
any role-based information security training required in accordance with NIST Special
Publication 800-16, Information Technology Security Training Requirements.]
b. The contractor shall provide to the contracting officer and/or the COTR a copy of the
training certificates and certification of signing the Contractor Rules of Behavior for each
applicable employee within 1 week of the initiation of the contract and annually thereafter, as
required.
c. Failure to complete the mandatory annual training and sign the Rules of Behavior
annually, within the timeframe required, is grounds for suspension or termination of all physical
or electronic access privileges and removal from work on the contract until such time as the
training and documents are complete.
Contractor-Furnished Supplies - NONE
Point of Contact (POC)
The POC for this project is Laurie Rentz, COR, Supervisory Program Analyst for Surgical Services.
WarrantyYou may get questions regarding this, if the standard warranty is only 1 year. Depending on the questions and availability and willingness of the vendors to include a two-year warranty without charging additional, you may have to modify this requirement.
The contractor shall provide at least a two -year manufacturer s warranty on all parts. Any recalls to the equipment, the vendor agrees to replace within three work business days without any additional cost to the government. The warranty shall include all travel and shipping costs associated with any warranty repair.
Contract Line Items (CLIN):
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
OPTOS 200DTx California rg/af/fa/icg
1.00
EA
__________________
__________________
0002
DICOM Modality Worklist and live store to Third Party PACS
1.00
EA
__________________
__________________
GRAND TOTAL
__________________
Evaluation of this requirement will be based on PRICE ONLY.
Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:You should include the same clauses and provisions that you included in the previous RFQ, with the exception of the Changes Clause, that clause isn t needed because changes for commercial items is covered under 2.212-4.
(End of Clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil
https://acquisition.gov/far
(End of Clause)
852.203-70 Commercial Advertising (JAN 2008)
852.246-71 Inspection (Jan 2008)
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Representation (JUL 2013)
52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
Additional conditions:
All responses must include verification that each specification outlined in Section (vi) is met.
All interested parties shall be registered, active and verified with the following sites to be considered for award.
SAM:
http://www.sam.gov
VETBIZ
https://www.vip.vetbiz.gov/Public/Search/Default.aspx
Interested vendors are advised to monitor www.fbo.gov for any amendments to this solicitation that may be posted.
The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
Quotes must be emailed to jason.may2@va.gov and received no later than 04/22/19 NOON EST on the close date. Quote may be submitted on this document or the vendor s own form.
Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form.
If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award.
For information regarding the solicitation, please contact Jason May at jason.may2@va.gov ; NO PHONE CALLS WILL BE ACCEPTED
End of Document.