Ophthalmology Equipment: Laser Photocoagulator PASCAL Delivery, Installation & Setup

Added: Apr 08, 2016 11:38 am Statement of Work & Specifications

Ophthalmology:

Laser Photocoagulator and Installation



Southeast Louisiana Veterans Health Care System

New Orleans, LA





1. PURPOSE

1.1 The overall purpose is to provide and install Laser Photocoagulator at Southeast Louisiana Veterans Health Care System (SLVHCS) Outpatient Ophthalmology Clinic 2400 Canal St, New Orleans, LA 70119.



2. SCOPE

2.1 The Contractor shall provide, transport, install, and test all listed equipment. All products must meet all salient characteristics defined in this section.

2.2 All equipment and installation must meet manufacturers and VA specifications.

2.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

2.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation.



2.5 SALIENT CHARACTERISTICS



2.5.1 Laser Photocoagulator

Suggested Manufacturer Brand Name: Topcon, Pascal Synthesis Laser Photocoagulator (Y7/G7/Y4/G4) with ATE-S Table, Product #PASCAL-D4ATES, OR EQUIVALENT as listed below:

Description: The Laser Photocoagulator is a laser system console with a user-detachable slit lamp adapter. The slit lamp adapter connects to the slit lamp to enable laser energy to be delivered through the slit lamp illumination path. The system may be used for all standard single shot photocoagulation and laser scanning patterns. The laser enables the physician to deliver multiple laser spots with a single depression by automating the emission of laser light; as well as, the aiming beam displays the pattern, allowing the physician to place it in the appropriate location.

Specifications/Salient Characteristics:

o Laser 577 nm Optically Pumped Semiconductor

o Patterns Single Spot, Array, Triple Arc, Triple Ring, Arc, Line, Circle, Octant, Glaucoma (PLT*)

o Power 0 - 2000 mW

o Power Control 3-D Controller and Touch Screen User Interface

o Treatment Pulse Durations 10 to 1000 ms

o Aim Beam 635 nm diode

o Aim Beam Power Adjustable to
o Delivered Spot Size 60, 100, 200, 400 ?m

o User Interface 3D Controller and Adjustable Touch Screen Control Panel Display (26.5 cm; 10.5 in) Electrical Characteristics: 100-240 V / 50-60 Hz / 1200 W

o Cooling TEC / Air Cooled

o Surgical time out function

o Wheel chair accessible table, slit lamp, and laser deliver system





2.5.2 Indirect Laser Ophthalmoscope

Suggested Manufacturer Brand Name: Topcon, Pascal LIO - Laser Indirect Ophthalmoscope, Product #SA-06172, OR EQUIVALENT as listed below:

Specifications/Salient Characteristics:

o LED illumination

o Battery powered headset

o Air cooled

o Light filters in clear, cobalt blue, red-free, and diffuser

o Compatible with Synthesis 532nm/577nm or equivalent

o Weight of no more than 1.5 pounds

o Large aperture selection

o Intermediate aperture selection

o Small aperture selection

o Battery life of up to 2 hours

o Adjustable headband



2.5.3 Management Software

Suggested Manufacturer Brand Name: Topcon, Endpoint Management Software, Product number #EPM-STL, OR EQUIVALENT as listed below:

Specifications/Salient Characteristics:

o Utilized to deliver laser energy

o Controls laser output

o Manage both sub visible and visible lesions

o Utilized with retinal photocoagulation

o Compatible with Synthesis, LIO, Streamline 577, streamline 532 or equivalent





2.5.4 High Definition Monitor installation and Setup

Suggested Manufacturer Brand Name: Topcon, High Definition Monitor installation setup, Product #PASCAL-VTS-HD, OR EQUIVALENT as listed below:

Specifications/Salient Characteristics:

o HD Monitor installation and configuration must be compatible with the Laser Photocoagulator





2.6 DELIVERY AND INSTALLATION

2.6.1 DELIVERY

2.6.1.1 Contractor shall deliver all equipment to the Southeast Louisiana Veterans Health Care System (SLVHCS) Outpatient Ophthalmology Clinic 2400 Canal St, New Orleans, LA 70119 on June 27, 2016. The equipment can not be delivered before June 27, 2016.

2.6.1.2 Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.

2.6.1.3 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

2.6.1.4 Deliver specified items only when the site is ready for installation work to proceed.

2.6.1.5 Store products in dry condition inside enclosed facilities.

2.6.1.6 Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government.

2.6.1.7 A pre-delivery meeting will be conducted 60 days prior to initial award delivery date for verification of delivery and installation dates.

2.6.1.8 Delivery and Installation will be coordinated through the Contracting Officer Representative or designee.





2.6.2 INSTALLATION

2.6.2.1 All equipment shall be installed in a manner in which will allow for its safe and effective use by contractor upon delivery unless otherwise noted above.

2.6.2.2 Install all equipment to manufacturer's specifications maintaining Federal, and Local safety standards

2.6.2.3 Installation must be completed by July 27, 2016. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday - Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

2.6.2.4 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.

2.6.2.5 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the Contracting Officer Representative or designee

2.6.2.6 The Contractor shall remove all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.



2.7 SITE CONDITIONS

2.7.1 There shall be no smoking, eating, or drinking inside the hospital at any time.



3. INSPECTION AND ACCEPTANCE:

3.1 The Contractor shall conduct a joint inspection with the Contracting Officer Representative or designee upon delivery of equipment.

3.2 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

3.3 The COR shall ensure all work is completed satisfactorily prior to acceptance. The Contracting Officer shall resolve disputes.



4. DELIVERABLES

4.1 Operation and Maintenance Manuals

4.1.1 Binders - Quantity (2) each for items 2.5.1-2.5.4

4.1.2 Digital Copies- Quantity (1) each for items 2.5.1-2.5.4

4.2 Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to Contracting Officer Representative or designee upon completion of installation.



5. OPERATOR TRAINING:

5.1 Contractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the SLVHCS Contracting Officer Representative or designee after installation is complete.



6. PROTECTION OF PROPERTY

6.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

6.2 The Contractor shall perform an inspection of the building(s) and grounds with the Contracting Officer Representative or designee prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and Contracting Officer Representative or designee is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

6.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

6.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.



7. SECURITY REQUIREMENTS

7.1.1 "C&A requirements do not apply--Security Accreditation Package is not required".

7.1.2 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.





8. WARRANTY

8.1 The contractor shall provide a one year manufacturer's warranty on all parts and labor.

8.2 The warranty shall include all travel and shipping costs associated with any warranty repair.