Ophthalmic Surgical Microscope and Technical Support, Preventive Maintenance and Repair Services

Added: Mar 10, 2017 6:21 pm COMBINED SYNOPSIS/SOLICITATION
17-247-SOL-00045
Ophthalmic Surgical Microscope and Technical Support, Preventive Maintenance and Repair Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The Government will award a firm-fixed price contract resulting from this combined synopsis/solicitation, to the responsible offeror whose offer is conforming synopsis/solicitation where best value is expected when utilizing Trade Off procedure in accordance with FAR 15.101-1.

This solicitation is issued under Request for Quotations (RFQ) number 17-247-SOL-00045. This acquisition is unrestricted and the North American Industry Classification system code (NAICS) is 339112 and the size standard is 1,000 employees.

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM), Phoenix Indian Medical Center (PIMC), PIMC Integrated Surgical Services (ISS)/Operating Room (OR) Department is looking to procure one Ophthalmic Surgical Microscope with Technical Support, Preventive Maintenance and Repair Services for one base year and four one year options.

See Attachment A - Statement of Work.

PRICE SCHEDULE:

Item Number:

CLIN 001: Ophthalmic Surgical Microscope
Schedule of Supplies/Services: Contractor to provide part number, model number, and description of equipment in accordance with Paragraph 4. Minimum Requirement Specification from SOW.
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Each, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 002: Base Year: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information.
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 003: Option Year 1: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information.
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 004: Option Year 2: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 005: Option Year 3: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information.
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 005: Option Year 3: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information.
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

CLIN 006: Option Year 4: Technical Support, One (1) Preventive Maintenance a Year and Repair Services.
Schedule of Supplies/Services: See Statement of Work for more information.
________________________________________________________________________________________________________________________________________________________________________________
Quantity: 1, Unit of Issue: Year, Unit Price tiny_mce_marker___________________ Amount tiny_mce_marker___________________

TOTAL AMOUNT tiny_mce_marker____________________

FOB-DESTINATION:

The seller (or consignor) delivers the goods on its conveyance to the location specified in the Delivery Location and the seller (or consignor) is responsible for the cost of shipping. Shipping charges are included in the total price of the contract and should not be listed as a separate line item. The risk of loss or damage to supplies passes from the contractor to the Government upon acceptance at the Delivery Location.

DELIVERY LOCATION:

Phoenix Indian Medical Center
4212 North 16th Street, Warehouse, Bldg-9
Phoenix, AZ 85016.
Phone: 602-263-1533

Delivery shall be made no later than 60 calendar days or sooner after receipt of purchase order.
Responsibility and Inspection: Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection requirements and Quality Control (QC).

BASIS OF AWARD:

This acquisition will utilize trade off source selection procedures in accordance with FAR 15.101-1, as supplemented. This is a competitive trade off best value source selection in which all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a solicitation requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

The Government intends to award one (1) contract for this RFQ.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below. Order of importance, 1. Technical Equipment Evaluation, 2. Technical Support, Preventive Maintenance and Repair Plan, 3. Past Performance and 4. Cost/Price.

EVALUATION FACTORS:

Factor 1 - Technical Equipment Evaluation.

Offeror shall provide the PIMC ISS/OR Department one demonstration ophthalmic surgical microscope for eight days in order to evaluate Factor 1. At no cost to the Government, the offeror shall deliver, install, and configure equipment on a Monday and on the eight day (following Monday) the offeror shall uninstall and pickup equipment. Before the technical equipment evaluation start, both parties you need to be in agreement with Indian Health Service, Phoenix Area Office, Phoenix Indian Medical Center, Vendor/Demonstration Agreement. For more information on the Vendor/Demonstration Agreement see Attachment B - Vendor/Demonstration Agreement. If the offeror is unable to provide the ophthalmic surgical equipment the offeror will be excluded from the RFQ as being unresponsive to the RFQ solicitation.

The Contract Administrator, Donovan Conley, will call the offeror to set up the demonstration.

Adjective ratings will be used for this evaluation. See rating below.

Sub-Factor A: Red Reflex Technology
Sub-Factor B: Illumination Quality
Sub-Factor C: Special Features for Effective Equipment Performance
Sub-Factor D: Mobility

Factor 2 - Technical Support, Preventative Maintenance, and Repair Plan.

Offeror shall provide a proposal plan for the technical support, preventive maintenance and repair plan for one base year and four one year options.

Adjective ratings will be used for this evaluation. See rating below.

Factor 3 - Past Performance

Offerors are required to furnish one to three current, or recently completed Federal, State, local government, or private contracts under which you have provided the same or similar cost and supply required in this solicitation within the last five (5) years. In addition PPIRS and FAPIIS data may be used for evaluations.

Offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance and will receive a rating of Neutral.

Past Performance reference format:

Company Name:___________________________________
Address:_________________________________________
Contact Name:_____________________________________
Contact Telephone No:_______________________________
Contact Fax No:_____________________________________
E-mail Address:_____________________________________
Contract Number (if applicable):________________________
Supplies Provided:___________________________________
Service Period:______________________________________
Information Comments:_______________________________

Factor 4 - Cost/Price

The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).

Offer must be good for 90 calendar days after submission.

FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.

ADJECTIVE RATINGS:
These adjective ratings will be used for Factor 1 and Factor 2.
Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.
Good Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.
Acceptable Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be readily corrected.
Marginal Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist
Unacceptable Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.

 

PAST PERFORMANCE RATINGS:

Rating Description
Very Low Risk Offer's past performance record provides essentially no doubt that the offeror will successfully perform the required effort.
Low Risk Offer's past performance record provides little doubt that the offeror will successfully perform the required effort.
Moderate Risk Offer's past performance record, although satisfactory, provides some doubt that the offeror will successfully perform the required effort.
High Risk Offeror's past performance record provides substantial doubt that the offeror will successfully perform the required effort.
Neutral/Unknown Risk The offer has no relevant past performance record. A thorough search was unable to identify any past performance information.

QUOTATION PREPARATION INSTRUCTIONS: A complete quotation consists of four parts;

a) Technical Equipment Evaluation: The offeror will be contacted by the Contract Administrator (Donovan Conley) to set up the date and time for the offeror to delivery and install the ophthalmic surgical microscope for the technical equipment evaluation.

b) Price Schedule: Contract Line Item Number (CLIN). Include manufacturer name, model number, description, unit price, extended total amount and grand total.

c) In order to be considered for an award, an offeror must have completed the online electronic Representations and Certifications located at https://www.sam.gov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in SAM at https://www.sam.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation [Note: Lack of registration in the System for Award Management will make an offeror ineligible for award.].

d) Contractor to fill out Contract Administration Data in Attachment C, Clauses and Contract Administration Data (page 6).

QUOTATIONS SUBMITTAL INSTRUCTIONS:

Offers are due at 5:00 P.M. Mountain Standard Time on 04/10/2017 and all offers shall reference the solicitation number 17-247-SOL-00045.

E-mail submissions only to Donovan.Conley@ihs.gov by required due date time. Fax submissions are not authorized.

ATTACHMENTS:
A. Statement of Work
B. Vendor/Demonstration Agreement
C. Clauses and Contract Administration Data
D. Provisions

CONTRACT ADMINISTRATOR:
Donovan Conley
Contract Specialist
Email: donovan.conley@ihs.gov