A_Statement_of_Work_00045.docx

Statement of Work (SOW) Ophthalmic Surgical Microscope and Technical Support, Preventive Maintenance and Repair Services

1. Purpose

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) is procuring for an Ophthalmic Surgical Microscope and Support, Maintenance and Repair Services for the Integrated Surgical Services (ISS)/Operating Department (OR) Department at the Phoenix Indian Medical Center, Phoenix, AZ. This ophthalmic surgical microscope will replace the end of life cycle ophthalmic microscope purchased back in 1996.

2. Scope

On average ISS/OR Department does about 30-40 eye cases per month utilizing the current ophthalmic surgical microscope. The purchase of an “New” ophthalmic surgical microscope with the latest technology would not only ensure cases would not be cancelled due to mechanical failure but would also increase the number of eye cases to include glaucoma cases the surgeons are currently unable to perform due to poor visibility and rotation of the outdated current ophthalmic surgical microscope.

3. Background

The current ophthalmic surgical microscope is extremely difficult to move with an unsteady base that easily tips in transport providing a work hazard to employees who have to move it multiple times in and out of the OR during the week and back and forth in the room between each case. It also is hazardous to the patient and surgeon during surgery when there is a need to move the scope during a surgical procedure.

In addition, multiple cases have been cancelled because the ophthalmic surgical microscope has had the following repair issues: pedal becomes inoperable, mechanical failure on the zoom magnification, and hydraulics have lost function in the neck of the scope making it inoperable.

4. Minimum Requirement Specifications

1. Magnification: 0.4x – 2.0x, Automatic Reset

2. Magnification Changer: Motorized, Zoom 6:1

3. Objective Lens Choices: f = 175 mm, f = 200 mm, if available f=225

4. Focus Range: 54mm, Motorized, Automatic Reset

5. Eyepieces: 10x Wide Field Eyepieces

6. Binocular: 2-each, f=170 mm, 180° Inclinable

7. Filters: IR and UV Filters

8. Light Source: Large, Bright and Stable Red Reflex, Accomplished by having the Objective Lens Located above the Light Source or a Light Source that offers both Coaxial and Full-Field Illumination.

9. Full Tilt Mechanism: 120 degrees

10. Travel Range: 6 cm

11. Light Source: 12V 100W

12. Foot Switch: Wireless or Wired, Battery Operated, 14 Programmable Functions

13. Compliance: Safety Requirement IEC 60601-1

14. Floor Stand: 360° Base Rotation, Video Accessibility, Unencumbered Transfer to and from Operating Rooms

15. Video Monitor: High Quality, Full Color, Customized Settings for Surgeons

16. Accessories: Large Knob Covers

17. Technology:

a. Red Reflex:

Stable High Quality Red Reflex Zone High Quality with each Surgical Variables High Quality Imagining Throughout Intraoperative Phase Larger Depth of Focus without Increasing Working Distance

b. Assistant Visualization:

Assistant Scope with its own Light Path Magnification Changer Swivels for Positioning

c. Light for Vitreoretinal Procedures:

Provide light from the Patient’s Eye is Transmitted Back through the Optics

d. Integration:

Provide Image Guided Overlays of Patient’s Data Viewed on Surgeon’s Ocular and Video Monitor

5. Technical Support, Preventive Maintenance and Repair Services

Contractor shall provide technical support, one (1) preventive maintenance a year, and repair services for the base year and the four one year options.

Contractor shall provide all-inclusive remote diagnostic testing (if capable) and support through the contractor’s technical support center at 24 hours a day, 7 days a week, 365 days a year. A toll free Help Desk will provide interface maintenance and development of custom reports through a modem or VPN. PIMC will provide continuous connected high speed internet access via secure socket layer (Port 443).

Contractor shall provide one (1) preventive maintenance a year and as needed software updates which are included in the price of the contract with no add-on charges.

Contractor shall provide technical support and repair services on-site within 12 hours after all initial troubleshooting support has not resolved service issue.

Contractor shall provide equipment moves within PIMC facility (original installation) at no cost to the Government.

Contractor shall provide on-site technical support, one (1) preventive maintenance a year, and repair services necessary to keep the equipment products and system integration performing in accordance with the material specifications of the applicable user manuals.

Contractor shall provide email address and telephone number to the technical support, preventive maintenance, repair services and contractor shall provide procedures for our Bio-Medical team in providing in house support, maintenance, and repair services.

Contractor shall provide original equipment manufacturer (OEM) non-consumable parts to keep the equipment products properly performing.

Contractor shall provide preventative maintenance and repair services in accordance with the manufacturer’s recommendation.

Contractor shall provide documentation on non-covered items and services. Contractor shall receive prior written approval from the Contracting Officer before performing any work or service or purchasing any items that are not covered by this contract.

6. Period of Performance for Technical Support, Preventive Maintenance, and Repair Services

Period of performance will start after the ophthalmic surgical microscope is delivered and configured. The Government will create a bilateral modification to clarify the period of performance dates and will create a bilateral modification to exercise the option years.

7. Place of Performance

Phoenix Indian Medical Center 4212 North 16th Street ISS/OR Department Phoenix, AZ 85016

8. Shipping Instructions

Delivery to the following address:

Phoenix Indian Medical Center 4212 North 16th Street Warehouse, Building 9 Phoenix, AZ 85016 Phone: 602-263-1533

Warehouse has a loading dock and a lift gate if needed. The delivery hours are from Monday through Friday from 8:00 AM to 4:00 PM. No deliveries shall be made during Government holidays.

9. Contracting Officer Representative (COR)

Christian Guess, Chief of Engineering, PIMC is hereby designated as the COR to monitor the performance of this Commercial delivery order on behalf of the Government. Mr. Guess address location and contract information.

Phoenix Indian Medical Center 4212 North 16th Street Engineering Department Phone: 602-263-1200 Ext. 1539 Email: Christian.Guess@ihs.gov

1. The Contracting Officer shall designate the COR representing the Government for the purpose of this contract in writing. Such designation will set forth the duties specifically delegated in regard to the performance of this contract. A copy of the designation will be provided to the contractor.

2. The major responsibility of the COR is to ensure Contractor accountability, monitor contract performance, and assist the Contractor in the resolution of program problems encountered during the performance of this contract.

3. The COR shall be responsible for:

a. Monitoring the Contractor’s technical progress for timely delivery and pickup, including the surveillance and assignment of performance and recommending to the Contracting Officer changes in requirements;

b. Interpreting Statement of Work;

c. Performing technical evaluation as required;

d. Assisting the contractor in the resolution of technical problems encountered during performance.

e. Performing technical inspection of all equipment and acceptance required by the contract;

f. Resolution of problems encountered during delivery and pickup.

g. Certification of receipt and acceptance of all services on all properly prepared delivery orders and ordering a receiving report from the designated UFMS Receiver when the delivery order is certified.

h. Monitoring the funds available for obligation under this contract.