Notice of Intent to Sole Source - Scantron scanner and software

The United States Army Medical Research Acquisition Activity (USAMRAA) intends to negotiate on a sole source basis (IAW FAR 13.106-1) with Scantron Corporation, 1313 Lone Oak Rd, Eagan, MN 55121, as the only responsible source that can provide the required Scanners and associated software. This acquisition is being conducted under the FAR 13.1 Simplified Acquisition Procedures. Provisions and clauses in effect through Federal Acquisition Circular 2019-03 are incorporated.

Walter Reed Army Institute of Research (WRAIR) Center for Military Psychiatry and Neuroscience (CMPN) has a need for the scanners and software listed below. Only the Scantron scanners and software can meet the Government's specifications/requirements.

This requirement is for the procurement of software and hardware that universally supports the data collection and survey scanning activities of the Center for Military Psychiatry and Neuroscience. The items to be procured under this requirement must meet the below specifications:

1. Compatible with 32-bit and 64-bit computer editions.

2. All hot fixes for the service pack must also be installed.

3. This software and hardware provides the following capabilities:
Software
a. Shall design, print, and personalize scannable forms for automated data capture.
b. Shall design forms, single- or double-sided sheets, continuous forms, multi-parts, and booklets up to 120 pages.
c. Shall process machine and hand print data with character recognition software.
d. Shall utilize bar code and pre-slug forms using your own laser printer.
e. Shall generate a Litho-Code unique to each survey
f. Shall design surveys with standardized grid areas to allow for drag-and-drop alignment of survey questions and Optical Mark Read (OMR) regions
g. Shall include timing marks automatically customized to each page for accurate and timely response detection during scanning process
h. Shall include page identification marks to uniquely identify each sheet of a survey that can allow for quicker error detection during scanning (e.g., pages out of order)
i. Shall have the ability add designators (e.g. numbers, letters, number and letters inside OMR bubbles) that allow for identification of response selected during quality control (QC) process.
j. Shall include double digit designators to include 01 through 99.
k. Shall adjust OMR bubble color and/or shading, as needed
l. Shall create and share libraries of frequently used survey measures
m. Shall create a standardized survey template that can be shared across the center
n. Shall save survey image files in bulk (i.e., use software to save all image files at once)
o. Shall print on plain paper.

Scanners
a. Shall include data collection software to ensure accurate resolution, recognition, data formatting, and flexibility to scan forms printed on plain paper.
b. Shall integrate sixteen level mark discrimination technology to ensure correct data capture results.
c. Shall provide 8-bit, 256 grayscale levels and 200 dpi images.
d. Shall read pen and pencil forms.
e. Shall maintain software compatibility with existing applications.
f. Shall offer one-click functionality to send documents to file, email, printers, and desktop applications.
g. Shall scan documents up to 34 in. long and thicknesses from onionskin to card stock.
h. Shall be capable of output resolutions from 75 to 1200 dpi.
i. Shall include output order same as input order.
j. Shall scan a minimum of 6,600 sheets per hour.
k. Shall allow for simultaneous black & white and color/grayscale image output.
l. Shall save files in TIFF, JPEG, RTF and PDF formats.
m. Shall be compatible with software, but can also operate as a desktop scanner (i.e., scan documents during everyday office use)

4. Items being purchased in this acquisition:
iNSIGHT 700C Scanner (Quantity 1)
iNSIGHT 150 Scanner (Quantity 1)
700C FlexStacker (Quantity 1)

This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 334118 with a Small Business Size Standard of 1,000 employees. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

Based on the above information, the only technically acceptable scanners and software are provided by Scantron Corporation.

Submit email capability statements (using PDF, MS Word, Excel attachments) to Kasey Carroll at kasey.l.carroll.civ@mail.mil. Email statements are preferred. Statements are due not later than 12:00 P.M. EST on 10 July 2019. No phone calls accepted.

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