NEC-Smoke Exhaust Fan Replacement.
Closed Solicitation Posted
- Solicitation number
- 19PM0725Q0027
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Aranza Gutierrez pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking quotations for the replacement of smoke exhaust fans at their facility through a Request for Quotations (RFQ) process. The procurement involves air conditioning and refrigeration equipment components, specifically smoke exhaust fans that require replacement to maintain proper ventilation and safety systems. Offerors must complete several mandatory submission requirements including Standard Form 1449, pricing information in Section 1, representations and certifications in Section 5, additional information specified in Section 3, and proof of System for Award Management (SAM) registration. All quotations must be submitted electronically to pnmprocreq@state.gov in Microsoft Word, Excel, or Adobe PDF format with file sizes not exceeding 30MB per submission. The solicitation requires proposals to be submitted in English only, with incomplete proposals being rejected, and the quotation deadline is set for September 19, 2025, with no extensions anticipated.
This procurement does not utilize any set-aside designations and is open to all qualified contractors. No incumbent contractors or current service providers are identified in the solicitation materials. The solicitation does not specify award values, budget ranges, or quantities of smoke exhaust fans to be replaced. The work will be performed in Panama City, Panama Province, Panama, indicating this is an overseas Department of State facility requirement. The procurement falls under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing and PSC code 4130 for Refrigeration and Air Conditioning Components, suggesting the fans are specialized HVAC safety equipment rather than standard ventilation systems.
Notice text
Enclosed is a Request for Quotations (RFQ) for NEC-Smoke Exhaust Fan Replacement. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
Quotations are due by September 19th, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word, MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 25Q0027 - Invitation Letter.pdf | ||
| 25Q0027 - Attachment to SF1449 .pdf | ||
| 25Q0027 - Justification.pdf | ||
| 25Q0027 - SF1449.pdf |
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