NEC - Elevator PM Service Contract
Closed Solicitation Posted
- Solicitation number
- 19PM0725Q0016
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23829 Other Building Equipment Contractors
- PSC
- 3895 Miscellaneous Construction Equipment
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Alex Phannenstiel pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking quotations for preventive maintenance services for two OTIS GEN2 traction machine room-less elevators at the U.S. Embassy in Panama City through solicitation 19PM0725Q0016. The contract requires comprehensive maintenance including monthly inspections, 24/7 emergency response, parts replacement, safety testing, and compliance with ASME A17.1, ASME A17.2, International Mechanical Code, and International Building Code standards. Offerors must be registered in the System for Award Management (SAM) database and submit electronic quotations in MS-Word, MS-Excel, or PDF format with a maximum file size of 30MB. The government intends to award to the lowest-priced, acceptable, responsible quoter based on initial quotations without discussions, though discussions with companies in the competitive range may occur if needed. The original quotation deadline of July 7, 2025 at 5:00 p.m. local time was extended to July 15, 2025 at 5:00 p.m. EST, with a mandatory site visit scheduled for June 23, 2025 at 10:00 a.m. requiring advance coordination with Mr. Reinel Arcia.
This solicitation has no set-aside designation and is unrestricted competition, with no mention of incumbent contractors or current service providers. The contract structure includes a base year with two one-year optional periods, though specific award values or budget ranges are not disclosed in the solicitation documents. The elevators are 20 years old, have a capacity of 1,800 kg (4,000 lbs), travel at 1.75 m/s, and serve 5 floors with special operations including independent service, tenant security, and fireman's emergency modes. The most recent technical inspection was conducted on April 11, 2024, and the facility currently operates without an active maintenance contract. Performance will take place at the U.S. Embassy in Panama City, Panama, with contractor access to the machine room from the 4th floor and pit access from the basement, supported by building personnel for after-hours access when needed.
Notice text
3 versions
Update #3 · Latest ·
Enclosed is a Request for Quotations (RFQ) for NEC - ELEVATOR PM SERVICE CONTRACT. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 15th, 2025, 05:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The site visit will be held on __June 23rd, 2025___ at _10:00a.m._ (local time) at _U.S. Embassy Panama City, Panama__. Prospective offerors/quoters should contact Mr. Reinel Arcia by email ArciaRA@state.gov before June 17th, 2025, 03:00p.m., for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit in writing by COB June 25th, 2025. by sending an email to: pnmprocreq@state.gov. All answers will be posted on the SAM.gov.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
Enclosed is a Request for Quotations (RFQ) for NEC - ELEVATOR PM SERVICE CONTRACT. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 7th, 2025, 05:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The site visit will be held on __June 23rd, 2025___ at _10:00a.m._ (local time) at _U.S. Embassy Panama City, Panama__. Prospective offerors/quoters should contact Mr. Reinel Arcia by email ArciaRA@state.gov before June 17th, 2025, 03:00p.m., for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit in writing by COB June 25th, 2025. by sending an email to: pnmprocreq@state.gov. All answers will be posted on the SAM.gov.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for NEC - ELEVATOR PM SERVICE CONTRACT. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 7th, 2025, 05:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The site visit will be held on __June 23rd, 2025___ at _10:00a.m._ (local time) at _U.S. Embassy Panama City, Panama__. Prospective offerors/quoters should contact Mr. Reinel Arcia by email ArciaRA@state.gov before June 17th, 2025, 03:00p.m., for additional information or to arrange entry to the building.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| 25Q0016 - Amendment 0001 Offers Due Date Extension.pdf | ||
| 25Q0016 - QA_NEC ELEVATORS.pdf | ||
| 25Q0016 - SF1449.pdf | ||
| 25Q0016 - Attachment to SF1449.pdf | ||
| 25Q0016 - Invitation letter.pdf |
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