National Contract for Spatial Data Management and Laser Scanning Services

Added: Jul 11, 2013 1:02 pm The General Services Administration (GSA), Public Buildings Service (PBS), Acquisition Services Division (PGQC) has identified a need for a Multiple Award, Indefinite Delivery/Indefinite Quantity (IDIQ), contract for Spatial Data Management and Laser Scanning Services.  The period of performance will be a one (1) year base period with four (4) 12-month option periods.  The proposed contract will include a minimum order guarantee in the amount of $1,500.00 for the base year and a maximum ordering limitation (MOL) of $4.17M for a period of five (5) years.  The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government.

This procurement is open to both small and unrestricted businesses as a partial set-aside for small businesses under FAR Part 19 awarded to responsible offerors whose proposal(s) offer the best overall value to the Government.  GSA is committed to assuring that maximum opportunity is provided to the small business community to participate in these contracts.  Therefore, it is anticipated that the Government will award a minimum of four (4) contracts under this solicitation (3 small businesses and 1 Unrestricted business).  

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-68. The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 with a small business size standard of $14.0 M annual gross receipts for a period of three years.  Large businesses will be required to submit an acceptable Small Business Subcontracting Plan in accordance with the solicitation and FAR 52.219-9.

All offerors must meet the following minimum requirements: 
Offerors will be evaluated in a full and open competition .  Based on this evaluation and as a partial small business set aside, up to five successful offerors will be awarded Indefinite Delivery Indefinite Quantity contracts, with at least three (3) of those contracts being awarded to small businesses, subject to the conditions below.  Therefore, even if some or all of the proposals that represent the best value to the Government are from large businesses, a majority of the contracts will be awarded to the responsible small business offeror(s) that represent the best value to the Government. 

Offers will be evaluated in a tiered, two-stage process. Small Businesses and Small Disadvantaged Businesses will be evaluated first.  All remaining firms will be evaluated second. Based on the evaluation, a minimum of three (3) successful offerors in the Small business or Small Disadvantaged Business category will be awarded contracts. If there are not three (3) successful offerors in the Small business or Small Disadvantaged Business category, awards will next be made to successful small business offerors.  If there are not three awards from the combination of successful small business and small, disadvantaged business offerors, then awards will be made to successful offerors not in either of those categories. Offerors must clearly state on the front of their proposal if they are applying as a small business or small, disadvantaged business.

All offerors--regardless of category--must demonstrate a working knowledge of the ANSI/BOMA standards, AutoCAD 2012, and laser scanning techniques. 

GENERAL DESCRIPTION OF REQUIREMENT: The Contractor will provide base drawings which accurately represent all fixed architectural and structural elements, assignment drawings which accurately reflect as-built conditions and include statistical information broken down by tenant organizational unit indicating square footage and GSA space classification categories.

In general, the tasks the Contractor will be tasked with providing to GSA are:
a)     Measuring the square footage of federal buildings in accordance to the National Business Space Assignment Policy.

b)         Prepare SDM base and assignment drawings and other related data that will be directly input into the GSA Computer Aided Facilities Management (CAFM) drawing database.

c)         Monitor SDM drawings and data for compliance with GSA PBS Inventory Systems.  Perform SDM drawing & database maintenance as required bringing drawings and data for buildings in the SDM inventory into compliance with the GSA PBS Inventory System.

d)         Provide miscellaneous technical services.  These services may include providing guidance and support during design reviews related to square footage measurement and space assignments, drawing or data retrieval as part of a data call or tenant request, training related to measuring buildings and use or interpretation of measurement standards, drawing and illustration support in updating policy documents, and attending meetings with GSA counterparts and agency representatives.

e)     Provide 3D laser scanning services on a project-by-project basis.

f)     Create an accurate current-condition record of the existing building conditions and assist in the repair and alteration work throughout its design process. The 3D imaging will provide 2D CAD plans, elevations and 3D geometric models and/or BIM models required to document as-built conditions.

g)    Generate a point cloud of the building for applications such as archival, visualization, and site planning.

h)     Assist GSA in developing 3D Imaging Best Practices that will be incorporated into GSA's BIM Guide Series.

Awards will be based on the proposal that represents the Best Value to the Government, price and other factors considered.  The selection will involve reviewing each offeror's proposal using the evaluation factors identified below.  For price evaluation, offerors are requested to provide firm fixed hourly rates and lump sum pricing for the base period and all option periods.

EVALUATION FACTORS:

The evaluation factors that will be used to select firms for award of this contract are: (1) Technical Competence and Project Examples, (2) Management Approach & Structure, (3) Past Performance and (4) Geographic Location.

GENERAL INFORMATION:
SYSTEM FOR AWARD MANAGEMENT INFORMATION: The System for Award Management (SAM) is a new system that consolidated CCR, FedReg, ORCA and EPLS. Contractors are required to be registered in the System for Award Management (SAM) government system prior to award in order to be eligible for a government contract - the link can be found at http://www.sam.gov. We advise potential offerors to begin the registration process when they prepare their offer to ensure the registration in the SAM database is complete and in-place should they be selected for the award. In the event an offeror is not registered in SAM at the time the contracting officer is ready to award the contract, the contracting officer will proceed to the next eligible successful offeror. Refer to FAR 52.204-7, Central Contractor Registration, "If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror."

NOTICE - ALL QUESTIONS RELATED TO THIS SOLICITATION MUST BE SUBMITTED IN WRITING TO THE CONTRACT SPECIALIST, SHARMEL LANE, VIA EMAIL: sharmel.lane@gsa.gov AND THE CONTRACTING OFFICER, LAURIE SCHIMMEL, VIA EMAIL: laurie.schimmel@gsa.gov. 

All questions must be submitted no later than 10:00 AM Eastern, July 19, 2013.  Answers to all questions will be posted via amendments to this solicitation.  Every effort will be made by the Government to reply to all responses by July 26, 2013 to ensure interested offerors have an opportunity to review the responses.   No personal answers will be provided.