Amendment_1.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

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# Offeror's Question Government Response

Is there an incumbent contractor for the National Contract for Spatial Data

Management and Laser Scanning Services requirement? If so, could you provide the vendor name and/or the contract number?

There are six previous SDM contractors: TSIG Consulting (GS-02P-08-PF-D-0005), BBR Studios (GS-

03P-05-CD-D-3005), SFS Architects (GS-06P-08-GX-A-0041), PDG Architects (GS-07P-07-HH-D-0122), Unisys (GS-00P-08-CY-A-0013) and Gensler (GS-00P-06-CY-A-0171). However, there are six incumbent contractors for the Laser Scanning Services: Stantec Consulting (GS-00P-09-CY-D-0296), Quantapoint (GS-00P-09-CY-D-0297), Pharos Consulting LLC (GS-00P-09-CY-D-0298), Coign Asset &

Metrics (GS-00P-09-CY-D-0299), Beck Technology (GS-00P-09-CY-D-0300) and Architectural

Resources Consultant (GS-00P-09-CY-D-0301)

Will these SDM contracts replace the Nationwide BIM contract or will it be a separate contract?

This requirement will be separate from the Nationwide BIM Contract, however, it will replace the

Nationwide Laser Scanning Contract.

Are the Labor categories supposed to be included on the bid form XLS spreadsheet?

The labor categories are to be included with Section B.9. The spreadsheet (Attachment 1) is to be used for lump sum pricing of the square footage breakdown.

The square footage breakdown 10,001 sf to 100,000 sf could be broken into two bid categories to provide a better value to the government. There is a 10x difference between the multiplier of 10,000 sf and 100,000 sf but there is still the same amount of travel time to get to the job. Splitting this bid category into 10,001-50,000 and

50,001-100,000 would allow the government to obtain a better price for a 90,000 sf building and would allow the contractor to obtain a better price for a 12,000 sf building. This concept is even more polarized between the 100,001 sf – 500,000 sf bid category. This category should be split into two bid categories, 100,001 to

250,000 and 250,001-500,000. This would once again allow a better price for the contractor and the government.

This breakdown will remain the same, this is based on several years of experience with similar contracts and has not been an issue to the Government. The XLS spreadsheet gives an actual sf that is to be used to complete proposal.

Section B.4 (b) appears to have a type-o. “Sections C.5.3, C.5.4-Phase 4, C.5.6 and

C.5.7”. Should that be C.5.4 - Phase 3?

That is correct, it should reflect "C.4.5. - Phase 3..."

Should we submit section G.2.3 in addition (as an attachment or appendix) to our submittal of 50 pages or should it be incorporated within the 50 pages?

Please submit as an attachment/appendix.

Section G.5 (d) (2.5 million) is in conflict with the yearly MOL. The MOL (834,000 per year) on this contract seams too low for the historical level of effort necessary to maintain multiple regions. Historically regional contracts have had $500,000 up to

$1.5 million for the MOL per year. This contract will serve 11 regions.

The MOL of $834K is for each contract awardee; however, there will be multiple awards made. The total

MOL for each IDIQ contract is $4.17M. Be advised that any unused MOL can be rolled over for the life of the contract. To further clarify, the $2.5M referenced is Section G.5(d) pertains to 3 awards each with a

MOL of $834K ($834K x 3 = $2.5M)

8 Is there any response needed for section I.2 No

If we are up to date in SAM do we need to submit anything with our proposal for sections K.1 and K.2. If so should they be part of the 50 pages of the technical proposal or can they be in an appendix?

Although your SAM profile will be pulled upon proposal submission, Section K is still required in response to the solicitation. Please submit as an appendix.

Please define the term Local Offices (established branch office/ home office of the

Contractor’s firm) (Section B.5 (a) -Travel) as it relates to geographic location, travel within 50 miles, and contractors consultants.

Local Offices are defined as established/existing main or branch offices that a proposing firm may have in various cities, inclusive of any proposed subcontractor's main or branch offices. The proposing firm should base their travel costs according to where the person(s) performing the work for the various theorectical cities/buildings listed would be departing from. If a proposed firm(s) main or branch office is in excess of fifty (50) miles from the theoretical building, travel costs are applicable pursuant to Federal

Travel Regulations.

What level of “fieldwork” is required for section C.5.1 for IMV projects? Should all walls, wall thicknesses, offsets greater than 1 inch, door jambs, window openings, column sizes, millwork, etc. be measured and noted on the fieldwork? Should buildings incorporate information that can only be obtained from original construction documents first so that the components that make up the exterior wall, elevator core, vertical chases, etc. are depicted prior to fieldwork verification. Can you provide examples of adequate fieldwork? What level of fieldwork is required for

Audits?

The level of Fieldwork should be within +/- 1/4 inch. Details about the building should represent what is in the building and drawn accordingly. It is recommended that information from original working drawings is incorporated into the field work documentation prior to visiting the building. During the Audit process, the firm will be required to only identify areas of change that have occurred within the building. During the measurement process of the Audit, the level of detail captured is the same level as the IMV field work.

Is building Support space (mechanical rooms, restrooms. Stairs, etc.) part of the

Audit process?

All building support areas within the building are typically included as part of the Audit process. In addition, Unmarketable areas such as Parking, and Unsuitable for Occupancy space is also included as part of the Audit process.

Is travel cost included in the base bid price? The instructions on the bid sheet lead you to believe that travel should be bid within the cost per sf price. Are the bids that we provide for a theoretical 6 building bid to be used to establish our contracted maximum pricing for one building. Including travel cost in the contracted cost/ sf pricing is not what has been historically done and appears to be in conflict with

Section B.5 (b) and the FAR regulation for travel.

Travel is to be bid seprately, on the specific task orders where travel costs are applicable pursuant to

Federal Travel Regulations, not part of the cost per sq ft.

14 Is the font Arial (12 pt.) an acceptable font for this proposal? NO, only Times New Roman as referenced in the solicitation.

In presenting this RFP, It is useful to provide examples of spreadsheets and diagrams. Although it is understood that the main body text shall be 12 pt., some of these diagrams and spreadsheets contain text that is smaller than 12 pt.. Is this acceptable?

Only a screen print or scanned copy of a document may be smaller then the 12 point font, . Diagrams and spreadsheets that are not screen prints or scanned copies can contain text that may not be smaller than 10 point Times Roman. If the print or scanned copy is not readable it will be skipped and not evaluated.

Are the Resumes of key personnel to be located within the 10 page requirement of

Factor 2 – Management Approach and Structure? We are concerned that it will be hard to professionally answer the question about our management approach to this

National Contract and provide resumes of all of the key members of our staff and consultants within the required 10 pages that have 12 pt. text. Can the resumes of key personnel be located in an attachment/appendix that is in addition to the 50 page maximum requirement?

Resumes are not included as part of the 10-page limitation. Please include as an attachment/appendix.

There is a 50 page limit on the Resume Appendix.

The solicitation states that the 50 page maximum is for single sided sheets. We have traditionally used both sides of the paper to keep the proposal from getting too thick and to conserve paper. Is it acceptable to have 25 pages with printing front and back totaling 50 pages of text?

GSA is very supportive of the Paperwork Reduction Act, and prefers to receive the proposal as 25 pages with printing front and back. Since we are receiving electronically it is not critical.

Is the final submittal package requirement: One (1) original hard copy of the

Technical Proposal and One (1) original hard copy of the Pricing Proposal packaged in individual envelopes and sent to the Contracting officer. In addition to the hard copy originals, One (1) email containing a PDF of the Technical Proposal and One

(1) email containing a PDF of the Pricing Proposal sent individually to the contracting officer?

The proposals shall be submitted electronically in two separate volumes: Technical (Volume I) and Price

(Volume II) via email to sharmel.lane@gsa.gov AND laurie.schimmel@gsa.gov. Hard copy submissions will NOT be accepted.

19 Please clarify what is meant by a “data call”

A "data call" is a term used in GSA for an internal request for information or request for data, that generates usually from GSA's Central Office. In the context of this contract, the information being requested will typically be drawings, assignment information or associated square footages, etc.

In Part II – Contract Clauses, Item I.2 (b) states that “one or more qualification requirements apply to the supplies or services covered by this contract. (a) states that the “Qualification requirement,” as used in this clause, means a Government requirement for testing or other quality assurance demonstration that must be completed before award.” Please clarify what qualification requirement(s) is(are) in this solicitation.

There aren't any qualification requirements applicable to that FAR Clause.

Reference FAR 52.222-42 Statement of Equivalent Rates for Federal Hires. Is there an Employee Class and Monetary Wage-Fringe Benefit requirement for this contract? Why is this FAR listed in this solicitation?

Yes there are Employee Class and Monetary Wage-Fringe Benefit requirements for this contract. This is a required clause to be included in all solicitations and contracts that are expected to exceed $2,500. It establishes wage rates and fringe benefits that would be paid by the Government to the various classes of services employees expected to be utilized under the contract (White Collar or Blue Collar).

Some of the existing Laser Scanning IDIQ contracts were awarded fewer than all three zones. Does GSA intend to do something similar with this solicitation or will all contracts be awarded for nationwide coverage?

Nationwide coverage.

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Does GSA intend to let their existing regional SDM IDIQs and their nationwide Laser

Scanning IDIQs expire or will those IDIQs be in competition with this solicitation?

Federal agencies are prohibited from having two contracts in place for the same service. GSA anticipates that the final option for the Laser Scanning IDIQ contracts will NOT be exercised; therefore those IDIQs will be in competition for this solicitation.

Does this IDIQ have money allocated toward it or is it basically just a contracting vehicle that requires users provide their own funding?

Funding for this IDIQ is provided for the minimum order guarantee and covers the base year ONLY. All other funding is provided at the task order level.

Will GSA project managers be required to utilize this IDIQ for all of their SDM and/or laser scanning services or will they be allowed to procure these services under other contracts?

This will be the preferred contract vehicle for use by GSA Regional Project Managers to procure SDM and/or Laser Scanning Services; however, they reserve the right to procure these services under other contracts.

Are there any known projects waiting to be issued under this IDIQ once it is awarded?

Our fiscal year (FY13) ends on 30 Sept 2013; there is a tentative list of FY14 projects which are planned after award takes place.

In regards to the unit prices in Attachment 1 pricing sheets, are BIM, training and 3D scanning considered miscellaneous or ‘other’ technical services which would not be accounted for in the fees per square foot?

That is correct.

28 Is there a specific format (ie SF 330) for the Technical Proposal we should utilize? There isn't a specific format; however, please do NOT use the SF330.

Regarding Past Performance and Project Examples – are related IDIQ’s considered project examples or do you only want to know about specific projects that have been awarded under the IDIQ?

Past performance and project examples, can include similar projects or experience gained in support of any Government agency and/or private firms. It is best to include both the IDIQ and some sample task orders.

We have worked in 3 different regions for GSA and have found that each region has different processes in regards to IMV, Audits, and related services. Will these processes be standardized for the National Contract? One example is that in some regions we are given the specific assignment (ie. AB Code & ASA) for each area, in other regions we had to investigate further and seek out the ASAs for each room.

Another example is the one region requires about 5 spot checks per 25000 sf, where as in other regions they want 10 spot checks per 25000sf.

There is a continuing effort to standardize SDM processes across regions, we realize we are not there yet. The definitions of tasks such as IMV or Audits will be as defined and documented in this IDIQ contract. However since the regions are the ones preparing and issuing task orders against this IDIQ, they still have the option of making specific requirements such as 5 spot checks versus 10 spot checks.

Will there be a Standard Audit Report that is acceptable in all regions? One example is that one of the regions require that during an audit we create a report in a specified format. Will there be a National Standard Audit Report?

A standard audit report sample will be provided at contract award. However, if a region needs a different report or additional information, they still have the option of changing it on the individual task order.

M.2.2 states price is not a factor, however proposals can be rejected if unreasonable or unbalanced. Is there a definition for this term (10% over, 25% over...)?

Specific numbers can not be provided as this is a best value procurement, price and technical factors considered. An offeror's proposal will be evaluated for reasonableness in comparison with the IGE and the competition. Generally labor rates more than the mean and one standard deviation are generally considered unreasonable. The mean and one standard deviation is derivied using the rates recieved for this competition.

C.5.3 the first to quarterly processing of SDM invoices. Does this conflict with G.6.1, which states monthly?

Section C.5.3 only applies to Drawing Maintenance, but will be changed to monthly to coincide with

Section G.6.1. Note: Section G.6.1, measurements/audits/rewalks of a building will not be partially billed, rather billed upon completion.

H.1 Should background check information be submitted upon award of IDIQ, or upon award of initial task order?

Background checks will not be required until after contract award; however, if proposed personnel have successfully completed the HSPD-12 process, please indicate in the resume.

B.9 If a team includes multiple the consultants, should a rate sheet be included for each sub, or will one rate be applied for the entire team? Is it possible to list a range of rates on this sheet?

You are permitted to submit one sheet for each contractor team (prime and all subs). This is a fixed price procurement, therefore, the hourly rates proposed can not be a range.

Lastly, there is a minor typo in Section F.4 paragraph 2. It does not affect the proposal.

Should reflect: "Work under this contract can include these sites or any of the related Field Offices or

Land Ports of Entry locations. All locations are within the 50 US states and US territories to include

Puerto Rico, the Virgin Island and Guam."

Descript: The purpose of this amendment is to:

1) provide the Government's response to the Offeror's questions;

2) upload Attachment 2 as the previous file was corrupt and;

3) upload Attachment 6 which provides a Fieldwork drawing sample.