N063--SDVOSB Set Aside 6 Month POP but add 52. 217-8 in case RFQ # 36C24122Q1048 Central Wester MA HCS Security Upgrade
Closed Solicitation Posted
- Solicitation number
- 36C24122Q1048
- Agency
- Veterans Integrated Service Network 1 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation from the Department of Veterans Affairs seeks quotes from service-disabled veteran-owned small businesses to upgrade the video management system at three medical facilities in Central Western Massachusetts. Offerors must provide all labor, materials, equipment, and permits to upgrade existing camera systems and integrate them with access control and alarm monitoring software, completing the work within six months of award. Quotes will be evaluated based on price, past performance references demonstrating experience providing similar security system upgrades, capabilities statements, and descriptions of any planned subcontractors. Quotes are due by September 15, 2022.
This requirement is set aside for SDVOSBs and has a NAICS code of 561621 for security system services. The place of performance will be at locations in Springfield, Worcester, and Leeds, Massachusetts. Offerors must be registered in SAM.gov and VIP databases and have at least three years of experience providing upgrades to video management systems of similar size and scope. The period of performance is six months unless an alternative timeline is proposed, and award will be a firm-fixed-price contract with an estimated value below $22 million.
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
2
0001
None
Department of Veterans Affairs
VAMC Manchester
718 Smyth Road
Manchester NH 03104
Department of Veterans Affairs
VAMC Manchester
718 Smyth Road
Manchester NH 03104
To all Offerors/Bidders
36C24122Q1048
09-15-2022
X
X
1500 EST 9/19/2022
Please see all answers to questions on next page.
Are there drawings for each site and or location? Floorplans are coming. I do not have full as builts for the system.
Will we be using all existing wiring and pathways? For the PACS and any camera work, the existing wiring and equipment can be used unless noted in. However for the IDS system, it is different. It is not functioning in the canteen or the pharmacy and the agent cashier is jumpered from another location.  I don t have good details on the design and location of the various pieces of equipment in the system. The contractor can use whatever hardware that can be made functional with the new system but the expectation is a turnkey system that ties into premisys with the same. Current Pathways can be used, but may need new wiring.
Will we be using all existing door hardware, with the exception of what s listed in the specs? Yes. If the other pieces of hardware (e.g., the HID readers) are not currently functioning, they are not required to be replace or repaired under this contract.  Â
Will we be using all existing IDS field hardware? I.e. door contacts, motions, etc.? The existing equipment can be used to the extent it is compatible with a new system Given that the current system is nonfunctional. I believe the panel that controls the addressing for a few areas is down and the system is antiquated. The IDS
Will we be providing monitoring for the Burg System?  Please provide a theory of operation for burg if no monitoring is included?  No monitoring. The IDS should be tied into PACS management software for alarms and trigger events in the salient camera system in the VA Police command center.
Are we to include enrollment readers/workstations? If so how many? No, the VA will provide a CPU to be the workstation for premisys client.
Will you be providing server for PACS system? Yes, the PACS software will reside on a virtual server that is already built.
Does the PACS system need to be FICAM compliant? Yes
What is the model numbers of the existing card readers and are they FICAM compliant? Don t have all of the model numbers but yes.
Update #1 ·
Combined Synopsis Solicitation Central Western Massachusetts HCS Upgrade of Video Management System
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 36C24122Q1048 and the solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.
(iv) This requirement is being issued as Service-Disabled Veteran Owned Small Business Set Aside. The associated NAICS code is 561621 Security System services size standard 22 million dollars.
(v) The Government intends to award a firm-fixed price award for the acquisition and installation of batteries and charger and testing. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (Be advised the POP date/s as listed below can change depending on the final contract award date) Please Note the Period of Performance in the Performance Work Statement.
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to prove the upgrade to the video management system in accordance with the performance work statement. All work shall be completed within 6 Months of contract award unless other time frames are acceptable prior to award
1
JB
__________________
Total Cost:
(vi) The Contractor shall provide all materials and manpower to acquire and batteries and charger to include testing in accordance with the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details.
(vii) The Place of Performance is:
Location(s):
Springfield Community Based Outpatient Clinic (SPCO)
25 Bond St
Springfield, MA 01104
Belmont Street Community Based Outpatient Clinic (WOPC)
403 Belmont Street, 1st and 2nd Floor
Worcester, MA 01604-1020
VA Central Western Massachusetts
(Edward P. Boland Veterans Affairs Medical Center
421 North Main Street
Leeds, MA 01053-9764
(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999), 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (Jun 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021).
(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.
Submission of Quotes:
(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.
(2) Offerors may submit their quotes electronically via email to Joshua.Gallien@va.gov.
(3) Questions: Questions shall be submitted to the Contracting Officer / Contracting Specialist in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is no later than 13-September-2022 at 9:00 AM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.
(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.
Evaluation Process:
Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.
Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Â
Price (Follow these instructions):
Offeror will complete the attached Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces.Â
Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.
Ensure your representations and certifications are complete in the Vendor Information Pages, vendors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (Home  · VetBiz Portal (va.gov) in order to receive credit for being a Service Disabled Veteran Owned Small Business or a Veteran Owned Small business.
Past Performance:
Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources.
Capabilities: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service IAW the Performance Work Statement in a timely efficient manner.Â
If you are planning to sub-contract none of the work, some of or all of this work, please provide the name, address(s) and DUNS number of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (Attachment 2)
Please supply any relative state or local license or certificate.
Upgrade of Video Management System experience relative in size and scope.
(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.
(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
52.203-70 Commercial Advertising
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72 Electronic Submission of Payment Request
852.246-71 Rejected Goods
852.273-70 Late Offers
852.219-74 Limitations on Subcontracting (JUL 2018), 852.219-77 VA Notice of Limitations on Subcontracting, 852.242-71 Administrative Contracting Officer (OCT 2020)
(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41, 52.222-42, (Wage Determination Applicable Central West Haven VAMC New Haven County WD 2015-4127 (Rev-22) , 52.222-55, 52.222-62
(xiii) All contract requirement(s) and/or terms and conditions are stated above.
(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.
(xv) A site visit is scheduled for Monday, September 12th at 1pm EST. Please contact Thomas Dugan at thomas.dougan@va.gov (413) 584-4040 ext 3510 for meeting up. RFQ responses are due no later than 15-September-2022 at 11:00 AM EST. RFQ responses must be submitted via email to: Craig.Harris@va.gov. Hand deliveries will not be accepted.
(xvi) The POC of this solicitation is Josh Gallien (Craig.Harris@va.gov).
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24122Q1048_1.docx | DOCX document | |
| S02_Attachment 2 Limitation on Subcontracting.doc | DOC document | |
| S02_Attachment 1_Past Performance Worksheet.xlsx | XLSX spreadsheet | |
| 36C24122Q1048.docx | DOCX document | |
| P09_Performacne Work Statement Security Upgrade.docx | DOCX document |
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