Municipal Solid Waste and Recycling for TVHS

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Synopsis/Solicitation
Solicitation Number:
36C24919Q0035
Posted Date:
11/8/2018
Response Date:
11/27/2018 2 PM CT
Product or Service Code:
S222
Set Aside (SDVOSB/VOSB):
SDVOSB
NAICS Code:
562111
Contracting Office Address
Network Contracting Office 9
ATTN: Tara Hammrich
Department of Veterans Affairs
Contracting Office, 4th floor
1639 Medical Center Parkway
Murfreesboro, TN 37129
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, 10/26/2018.
The associated North American Industrial Classification System (NAICS) code for this procurement is 562111, with a small business size standard of $38.5 Million.
The Network Contracting Office (NCO) 9 is seeking to purchase Municipal Solid Waste (MSW) and Recycling Services for Tennessee Valley Healthcare System (TVHS).
All questions regarding this RFQ must be in writing and may be sent by e mail to tara.hammrich@va.gov.
Questions must be received no later than Nov. 16, 2018 at 2:00 PM CST. No further questions will be accepted after that date and time.
You are reminded that representatives from your company SHALL NOT contact any Tennessee Valley Healthcare System (TVHS) employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.
PERFORMANCE WORK STATEMENT
MUNICIPAL SOLID WASTE (MSW) & RECYCLING SERVICES
BACKGROUND
VA Tennessee Valley Healthcare System (TVHS) is an integrated healthcare system comprised of two Medical Centers: the Alvin C. York Campus in Murfreesboro, TN, the Nashville Campus in Nashville, TN, and many community based outpatient clinics and other facilities located in Tennessee and Kentucky.
TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. The Nashville Campus is the only VA facility that supports all solid organ transplant programs, including total in-house kidney and bone marrow transplants. The Alvin C. York Campus is a network referral center for mental health services, geriatrics, and extended care. TVHS provides a full range of specialized medical services.
TVHS has a mandated goal to achieve a 50% or greater recycling rate across the healthcare system. Currently, at the conclusion of FY17, TVHS has a diversion rate of approximately 33.9%. As such, TVHS is looking for service providers who can help assist in obtaining this goal of 50%. Offerors will be afforded the opportunity to participate in a site visit of the two main campuses to observe current waste management and recycling practices. It is the VA s intent to allow each offeror to develop and submit a Recycling Plan that will help the VA manage waste in the most efficient, economical and best way possible to obtain a 50% or greater recycling/diversion rate by the end of the 2nd Option Period of the contract. A general overview of how the offeror intends to help the VA accomplish their 50% goal is expected with the offer. The awardee will conduct an independent study of the VAs current recycling practices and accounting and will provide the plan to the COR for approval.
SOLID WASTE & RECYCYCLABLES REMOVAL
The Contractor shall furnish all labor, materials, equipment, and expertise necessary to perform waste removal and recycling services consisting of municipal solid waste (MSW) and recycling of numerous materials including but not limited to cardboard, metal, plastic, wood, yard waste, food waste, solid fill, and construction debris typical of healthcare, institutional, and office occupancy excluding regulated medical waste, pathological, anti-neoplastic (chemotherapeutic) waste, and hazardous wastes for TVHS.. Offerors should be aware that there is always a potential for inappropriate hazardous waste in any solid waste stream. Training and programs implemented by the awardee and the VA should prevent or reduce any such potential.
The Contractor shall provide all equipment to include roll-offs, tip dumpsters, compactor units, guide rails, collection units, etc. to accomplish proper MSW and recycling removal. Due to space constraints and the number of potential recycling streams, it is highly encouraged that proposals include single stream recycling initiatives.
The Contractor shall provide all labor for segregating recyclable materials from MSW that ends up in the roll-offs, dumpsters, etc. to ensure all potentially recyclable materials are segregated, recycled, and diverted from landfills. This applies to readily available items identified in the dumpsters. For example, the Contractor identifies large pieces of metal or a wooden desk in a dumpster. It is expected the Contractor will extricate the recyclable materials and place them in the appropriate recycling stream. The Contractor is not expected to open bags of trash to find recyclable materials.
2.1 Service Locations
Solid Waste and recycling removal is required at the following sites:
a.
Alvin C. York VA Medical Center
3400 Lebanon Pike
Murfreesboro, TN 37129
b.
Nashville Campus
1310 24th Avenue South
Nashville, TN 37212
c.
Chattanooga VA Outpatient Clinic
6098 Debra Rd
Suite 5200, Bldg 6200
Chattanooga, Tennessee 37411
Recycling plans, concepts and education shall be developed for the following sites:
a.
Alvin C. York VA Medical Center
3400 Lebanon Pike
Murfreesboro, TN 37129
b.
Nashville Campus
1310 24th Avenue South
Nashville, TN 37212
c.
Chattanooga VA Outpatient Clinic
6098 Debra Rd
Suite 5200, Bldg 6200
Chattanooga, Tennessee 37411
d.
Clarksville Outpatient Clinic
1832Â Memorial Street
Clarksville, Tennessee 37043
e.
Charlotte Avenue Clinic
1919 Charlotte Avenue
Nashville, TN 37203
f.
Women Veterans Healthcare Center
1919 Charlotte Avenue
Suite 300
Nashville, TN 37203
g.
Athens Outpatient Clinic
1320 Decatur Pike
Athens, TN 37303
h.
Tullahoma Outpatient Clinic
225 Von Karman Road
Arnold Air Force Base, TN 37389
i.
Clarksville Dental Clinic
2291 Dalton Drive
Suite F
Clarksville, TN 37043
j.
Compensation and Pension Clinic
2 International Plaza
Nashville, TN 37217
k.
International Plaza VA Clinic
2 International Plaza
Suite 300
Nashville, TN 37217
l.
Pointe Center VA Clinic
1208 Pointe Center Drive
Suite 100
Chattanooga, TN 37421
2.2 Service Schedule & Container Locations
Alvin C. York Campus
Building
Service Schedule
Container Size
2
4x Weekly
30yd Compactor
5
5x Weekly
8yd
7
Mon/Wed/Fri
8yd
8
Mon/Wed/Fri
8yd
10
Mon/Wed/Fri
8yd
Fisher House
Mon/Wed/Fri
2yd
12
On Call
30yd Open
16
On Call
30yd Open
107
Mon/Wed/Fri
8yd
116
Mon/Wed/Fri
8yd
118
On Call (Recycle)
42yd Compactor
146
On Call
30yd Open
Scrap Yard
On Call (Recycle)
30yd Open
Scrap Yard
On Call
30yd Open
Nashville Campus
Location
Service Schedule
Container Size
Loading Dock
Wednesday (Recy)
40yd Compactor
Loading Dock
Mon/Wed/Fri
34yd Compactor
Nashville Campus: The contractor shall arrange the compactors and self-contained units at Building No. 1 so that the TVHS may fill the compactor from the dock area. TVHS will furnish the necessary power cable for the compactors.
Chattanooga Outpatient Clinic
Location
Service Schedule
Container Size
Main Dock
Wednesday (Recy)
8yd
Main Dock
Mon/Thur
8yd
Chattanooga Outpatient Clinic: The 8 yd dumpster for recycling shall be located adjacent to the main dock area so that it accessible from the ground by TVHS staff. The 8 yd dumpster for solid waste shall be located at the main dock so that it is accessible from the dock by TVHS staff.
All Locations: Refer to Section 9.1-d-iv regarding technology use and its impact to this Service Schedule.
GENERAL SPECIFICATIONS
Period of Performance: One Base Year with the possibility of four one-year option periods.
Base Year:
1 October 2018 30 September 2019
1st Option Period
1 October 2019 30 September 2020
2nd Option Period
1 October 2020 30 September 2021
3rd Option Period ^
1 October 2021 30 September 2022
4th Option Period ^
1 October 2022 30 September 2023
Days and frequency of service shall be set forth by this document. The contractor shall not vary from the established schedule without prior approval form the COR except for Federal Holidays, which are:
New Year s Day
Birthday of Martin Luther King, Jr.
Washington s Birthday
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
The VA reserves the right to require waste removal on days other than or in addition to those indicated in the pricing schedule, on Sundays, and holidays at the rates specified in the pricing schedule.
The contractor shall remove and dispose of waste in a manner that shall not create or cause conditions detrimental to public health or that constitute a public nuisance. The contractor maintains full responsibility for compliance with all federal, state and local laws governing removal of waste materials. Special emphasis needs to be placed on ensuring that the loads removed are covered and secured in such a manner as to prevent accidental spillage during transport.
The contractor shall dispose of metal, wood, cardboard, plastic, construction debris, solid fill, yard waste and all such other waste that is capable of being recycled in such a manner that the items are in fact recycled. Certificates of Recycling or an equivalent demonstrating that the material has been recycled shall be provided to TVHS within 30 days of processing materials.
Noise Ordinance. No pickups will be made at any campus during noise reduction periods as set for the by the town/city in which the facility is being serviced. The Contractor is responsible for researching this requirement for each municipality it provides services to TVHS and adhering to the established ordinances.
At the time of the service the contractor shall recover and remove any debris, trash, or waste on VA grounds around container regardless of how it got there. The contractor shall also pick up and dispose of any visible waste material after pulling the containers away from the building before leaving the property.
Internal recycling bins will be provided by the offeror or the VA depending on the waste and recycling plan presented by the offeror. All internal recycling bins used at all facilities will be taken to a central collection location by the VA.
Any equipment provided by the Contractor shall be compatible with existing TVHS equipment and electrical connections. TVHS shall provide AC current to the equipment.
Some containers may be designated to receive On Call services. This refers to waste containers that are used intermittently and not filled on a regular basis. For example, a recycling container used for yard waste will be serviced differently throughout the year. During summer and fall months there may be increased usage of this container. At any time during the year, there may be damage that is caused by weather that may require increased usage of this container (e.g. after storm cleanup). Containers designated as On Call indicates the COR or other authorized representatives of TVHS will contact the vendor to request emptying of this container. On Call is defined as the VA will call when services is needed.
The Contractor will work with TVHS personnel to develop a comprehensive recycling plan for the identified sites. The Recycling Plan shall include at a minimum the following:
Identification of specific waste streams and collection methods.
Locations of specific waste stream containers and management/pickup frequencies.
Solid waste stream assessment (identification of waste stream components and percentages).
Opportunities for new recyclable waste streams and best management practices for collection/removal.
Employee training.
Signage for specific waste stream collection.
The Contractor shall travel to the Alvin C. York campus and Nashville campus as often as necessary to implement a successful waste reduction and recycling program and to the outpatient clinics at least twice annually to inspect and review their recycling programs and progress.
The Contractor shall make presentations and conduct demonstrations of products, services, and techniques to TVHS staff to ensure successful implementation of a waste reduction and recycling program.
The Contractor, COR, and CO shall meet quarterly to review the current progress of the Contract and to discuss ways to improve compliance, review past performance, issues and concerns, and review and update (modification as needed) of the comprehensive recycling plan, to name a few.
The goal of TVHS is to recycle as much material as possible. The Contractor is tasked with developing processes to capture as many of the waste streams identified below. Processes developed by the Contractor shall be reasonable to implement by the VA without incurring substantial additional costs.
RECYCLABLE MATERIALS
4.1 Potentially Recyclable Materials. This list is not meant to be all-inclusive.
ABS Computer Trays
ABS Plastic
ABS Regrind
Alum Scrap
Animal Bedding
Asphalt Paving
Asphalt Shingles
Batteries
Biotech Plastics
Biotech Recyclables
Blue Wrap
Brick/Concrete Mix
Bronze
Bubble Wrap
Bulk Plastics
Business Mach Housin
C & D Debris
Cable Housing
Cardboard Cores
Carpet - N6
Carpet - N66
Carpet - PET
Carpet - PP
Carpet - WTE
Ceiling Tiles
Chipboard
Circuit Boards/Pop
Circuit Boards/UnPop
Clothing
Commingled
Compact Disks
Compost/Yard Waste
Computer Electronics
Computer Paper
Concrete
Copper
Corrugated Boxes
Corrugated/Mix Paper
CPU
Crepe Paper
CRT's Each
Drums
Electrical Meters
EPDM
EPS Foam
EPS Foam/Food Relate
Fiber Board
Fiber Drums
File Board
Film Plastics
Flower Pots
Foam Insul/Composite
Foam Insul/EPS
Foam Insul/ISO
Foam Insul/XEPS
Foam plastics
Food Waste
Furniture
Glass Bottles
Glass Slides
Glass Vials
Glass, Brown
Glass, Clear Plate
Glass, Green
Glass, Mixed Bottle
Glass, Mixed Color
Grease/Commodities
Gypsum
HDPE # 2 - Baled
HDPE Containers
HDPE Crate Grade
HDPE Drums
HDPE Milk Bottles
HDPE Molders Waste
HDPE Tanks/Trays
HDPE Turnings
HDPE/LDPE Film
HH Debris
HID Lamps
Hospital PPE
Hotel Recyclables
Household Materials
Industrial Mix
Inorganics
Latex Foam
LDPE Foam
LDPE Plastics
LDPE/PP/EPS Foam
Lead-Containing Items
Light Bulbs
Light Iron
Magazines
Mattress Fluff
Mattress Quilt Scrap
Mattress Springs
Mattresses
Metal
Metal Door Cutout
Metal Drums
Metal Ferrous
Metal Fixtures
Metal Framed Window
Metal Machinery
Metal Motors
Metal Wire Spools
Mixed C & E
Mixed Drums
Mixed Paper
Mixed Plas Agg
Mixed Wood
Munip Plas #1-#7
Newspaper/Newsprint
Nylon Regrind
Obsolete Boxes Goods
Ofc Cleanout Debris
Office Partitions
Oil/Byproducts
OR Plastics
Organics
Other Lamps
Outthrow
Pallets Plastic
Pallets Wood
Paper (Computer)
Paper Files
Paper Stock
PC Eng Plastic
PC Water Bottles
PE Film
Personal Computer
PET Fluff/PVC
PET Mylar Film
PET Plastic
PET Rolls
PET Soda Bottles
PET Strapping
PET Trays
PET/HDPE Plastic
Pill Bottles
Plastic Aggregate
Plastic Film
Plastic Housings
Plastic Pipe
Plastics #3-#7
Porcelain items
PP - Rope
PP #5 Film
PP Foam
PP Non-Woven
PP Regrind
PP Rigid
PP Woven
PS Rigid Plastic
PS#6 - Rigid
PUR Foam
PVC
PVC Flex Roof
PVC IC Tubes
PVC ID Cards
PVC IV Bags
PVC Scrap
PVC Siding
Retail
Retail Carpet Square
Retail Kiosks
Rigid plastics
Roof Ballast Rock
Rubber
Rubber Tires
Sand/Agg Fines
Shrink Wrap
Single Stream
Slate Shingles
SMS Fabric
Solder Dross
Steel Cans
Steel Disks
Stumps/Brush
Styrofoam/Packing
Textiles
Tires
Titanium Chips
Toner Cartridges
TPO Membrane Baled
Treated Wood
Wood
4.2 Component Definitions. Description of some of the waste streams identified above.
Computer Paper: any paper output from a computer, paper includes letter size, legal, tabloid, or poster size.
Newsprint: newspaper.
Corrugated Paper and File Board: Corrugated (a series of parallel ridges and furrows) paper product, corrugated boxes or cartons, and brown (kraft) paper bags. Examples include paper-based cartons filled with liquids like milk and juice; and brown paper bags).
Other Paper: Magazines, glossy paper, waxed paper, photographs, coated paper cups, and any other paper not fitting the categories of computer printout, newsprint, or corrugated.
Plastic PET Bottles: any plastic bottles coded with the resin identification code number "1" inside the universal recycling symbol, usually located on the bottom of the container. PET stands for Polyethylene Terephthalate. Examples include bottles or food containers (if PET) containing solid foods or liquids).
Plastic HDPE Bottles: any plastic bottles coded with the resin identification code number "2" inside the universal recycling symbol, usually located on the bottom of the container. HDPE stands for High Density Polyethylene. Examples include bottles or food containers (if HDPE) containing solid foods or liquids).
Plastic Film: thin continuous polymeric material. Thicker plastic material is often called a "sheet." These thin plastic membranes are used to separate areas or volumes, to hold items, to act as barriers, or as printable surfaces. Examples include packaging, plastic bags, labels, bubble wrap, building construction, landscaping, electrical fabrication, photographic film, film stock for movies, video tape, etc.
Plastic Other: any other plastic items not fitting the categories of bottles and film, including Styrofoam.
Food Waste: any food debris, including bones.
Wood: lumber, wood products, pallets, and furniture.
Other Organics: textiles (natural and synthetic), rubber (natural and synthetic ), leather (natural and synthetic), and other organic materials (all organic materials contain carbon). Examples include disposable surgical/isolation gowns, nitrile gloves, latex gloves, ultrasorb bed liners, polyester pillows and other polyester materials, TB/disposable filtering face pieces).
Ferrous Cans: iron, steel, tin cans, and bi-metal cans.
Ferrous Other: any iron material not fitting the categories of iron, steel, tin, and metal cans.
Aluminum: cans, aluminum cans
Aluminum Other: any other aluminum material
Other Metals: any other metal not fitting categories of iron, aluminum (copper, brass, etc.)
Glass Clear: any clear colored glass
Glass Brown: any brown colored glass
Glass Green: any green colored glass
Other Inorganics: rock, sand, dirt, ceramics, plaster, solid fill
4.3 Unable to Recycle/ Donation of Items. It is understood that it is not possible to recycle all items. If items cannot be recycled then it is expected that those items will be donated. Similar to recycled items, records will be kept to ensure proper tracking of weights so that TVHS can receive credit for items diverted from the waste stream. Below is a list of potential materials that may be donated. Although UNICOR and FPI are the recommended source to donate items that cannot be recycled, other sources may be sought as long as the Contractor s primary focus is to prevent materials from being sent to a landfill. This list is not meant to be all-inclusive. For the most up-to-date listing of items that may be donated to UNICOR/FPI, please visit: www.unicor.gov/RecyclingAcceptableItems.aspx.
Audio/Visual Equipment
Bar Coding Equipment
Blackberrys
Cable TV Boxes
Calculators
Cameras
CD ROM Drives
Cell Phones
Circuit Boards
Communication Systems
Computer Equipment
Computer Scrap (Copper)
Computer Scrap (Metal)
Computer Scrap (Plastic)
Copiers
Fax Machines
Floppy Drives
Game Boys
Hard Drives and Memory
Laptops
Mainframes and Servers
Microfiche Readers
Microscopes
Modems
MP3 Players
Nintendos
Oscilloscopes
PDAs
Peripherals
Play Stations
Plotters
Power Supplies
Printers
Telephone/Systems
Telescopes
Televisions
Test Equipment
X-Boxes
HISTORICAL DATA
The following information is an analysis of current waste streams for FY17 for TVHS. This information should give prospective offerors an expectation of volume and what waste streams will need to be captured:
WASTE AUDIT
The Contractor shall provide TVHS an annual waste stream survey of all sites to include a formal written report after completion, in which the Contractor specifically reviews the waste generation and waste flow within each facility to determine areas of opportunity for waste reduction and elimination. The audit will be based on what TVHS currently places in its waste streams. This establishes the plan moving forward of what the offeror and the VA need to work on. The first audit will be provided to the COR 90 days after award of the contract.
Once a clear reduction plan is approved, the Contractor and TVHS will implement the program. The Contractor and COR will develop and administer training to employees and work with them to achieve the program's goals.
The Contractor shall provide a monthly tracking reporting system that shall allow for TVHS to track all wastes from the point of generation as a means to identify waste volume and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams to include solid waste, recycling, and diverted wastes. The report shall also provide recycling data (e.g. pounds and type). The Contractor shall provide a sample of the proposed report to the COR for approval. This sample shall be submitted within thirty (30) calendar days of receipt of the Notice of Award. See Appendix A for a suggested format.
TRAINING REQUIREMENTS
The Contractor and TVHS will train employees on the different types of waste in their area (solid waste, recyclables, etc.) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. The frequencies and locations of training varies and is dependent on the deficiencies identified and programs and processes implemented. All training records shall be sent electronically to the COR.
The Contractor understands they shall provide subsequent briefing and in-service training for TVHS in support of contractor objectives. This training shall be conducted at no additional cost to the VA. Dates and times of training will be mutually agreed upon between the Contractor and the COR. The Contractor shall provide training for all sites as deemed necessary to include initial training for Environmental Management Service personnel on any new procedures relative to the handling/processing of the different waste streams. All training schedules shall be coordinated with the COR.
MONETARY RECYCLING CREDIT
The VA understands the recycling market varies over time with respect to waste streams that have value rather than cost. The Contractor will furnish to the COR a revised listing of all waste streams with credits reflecting increases or decreases quarterly. The listing will be broken out by waste stream and when feasible reference industry markets or demands citing increases or decreases. Any monetary recycling credit due to TVHS for recyclable materials will be paid within 30 days of processing materials along with a description of the materials recycled and the credit applied to each category of recyclable materials. Credits due to TVHS will be paid to the facility through CHECK rather than deducted from the monthly invoice. The check shall be made out to Tennessee Valley Healthcare System and must include the verbiage: recycling revenue for deposit in FCP 581.
COMPACTOR REQUIREMENTS
9.1 Maintenance. The contractor shall maintain all compactors in proper operating condition according to the manufacturer s specifications.
In the event of failure, the contractor shall respond to the maintenance request within 4 hours from the time the contractor is notified of any failure. Contractor will provide a 24-hour emergency number for TVHS to call in the event of an emergency. If the contractor cannot repair the compactor(s) within 24 hours of notification, the contractor shall replace the self-contained unit associated with the inoperative compactor with a comparable size open-top container. In this event, unless the self-contained unit is full, the contractor shall not charge TVHS for removal of the waste within the self-contained unit. All repairs shall be accomplished within 72 hours of notification.
Only the contractor s experienced and qualified personnel shall repair and maintain the equipment. In addition, the contractor shall repair and maintain the equipment in accordance with manufacturer s specifications. There should be no charge to the VA for any repairs or maintenance on Contractor s equipment unless such damage is determined to be due to negligence or vandalism of TVHS.
The contractor shall use compactors that are fully enclosed, vermin-proof, leak-proof, fire-retardant, clean and sanitized. TVHS reserves the right to request containers be cleaned due to foul odors or other contaminants. Requests to clean containers will be fulfilled within 24 hours of notification and at no additional charge to TVHS.
All compactors shall include the latest energy efficient technology. TVHS recommends similar technology to Waste Management s SmartEnergy Compactors. Benefits of this technology include:
Reduction of electricity consumption by as much as 70% versus traditional compactors resulting in lower operating costs and a reduced carbon footprint.
Provides lower energy usage through equal compaction performance and cycle times compared to traditional compactors.
Equipped with compactor monitoring technology. This enables a waste company to optimize when a compactor needs to be emptied, eliminating unnecessary pickups and greenhouse gas emissions.
TVHS has the responsibility of being efficient with tax payer dollars. If the use of this technology indicates that a particular compactor is requiring twice weekly pickup, yet the Service Schedule identified in Section 2.2 indicates four times weekly, then the Contractor will empty the compactor twice weekly and bill TVHS for two pickups. To maximize efficiency and minimize the impact on the environment, the use of this technology supersedes the Service Schedule in Section 2.2.
Electronic controls are powered by solar energy, while the compactor cycle is traditionally powered. If the compactor doesn t have the maximum solar charge, it is equipped with constant AC-powered backup so that we can always run a cycle while the battery recovers.
The compactor has a two-speed system, which actually downshifts when it needs more compression and uses less energy than a traditional one-speed system.
Charge box fullness indicator encourages users to run cycles only when needed, reducing our company s electricity usage and carbon footprint.
This technology and equipment is a visible statement to our stakeholders about our commitment to sustainability.
The Contractor shall submit a cutsheet of the proposed equipment as part of their submittal so it may be reviewed by TVHS officials.
The contractor shall provide self-contained units with permanent hose couplings compatible with the city or town fire department s equipment in which the unit is located.
9.2 Keys. All compactors and other equipment that require keys will be keyed alike throughout TVHS. An adequate supply of keys will be provided to the COR upon request without additional charge.
9.3 Hydraulic Fluid. All hydraulic equipment shall utilize vegetable or other non-toxic environmentally friendly fluid that will minimize impact to the environment. Contractor must use all reasonable efforts to mitigate any leaks and all incidents of leaking equipment will be reported to the COR without delay and without failure regardless of the size of the leak. The Contractor shall submit a cutsheet of the proposed equipment as part of their submittal so it may be reviewed by TVHS.
OTHER REQUIREMENTS
10.1 Licenses/permits. The Contractor shall obtain all licenses and permits necessary to perform the work under the contract.
10.2 Documentation. Contractor will be required to supply monthly data to the COR. This data will include (1) weight of waste picked up at TVHS for the prior month, (2) the cost that TVHS paid to the contractor for the prior month, and (3) the amount of waste diverted toward recycling. All data will be broken down by campus (and satellite locations as applicable). All data will be broken down by disposed/recycled items (eg. Solid Waste, Cardboard, Metal, Yard Waste, etc.) and shall be reported in pounds or tons along with the credit or cost for that category of materials. All data shall be submitted to the COR by the 7th day of the following month. The COR may provide a standard form to the contractor for the contractor to complete. See Appendix A for a suggested format. Contractor will provide Certificates of Recycling or an equivalent to validate material sent for recycling. The data shall be emailed to the COR.
10.3 Invoicing. Vendor will submit one invoice per campus, monthly in arrears to the VA Electronic Payment System http://www.tungsten-network.com/US/en/veterans-affairs. Invoice will include the dates of service performed during that month along with the number of containers pulled. Invoice format shall reflect and not deviate from the pricing cost proposal submitted (sample provided below).
SAMPLE
Alvin C. York Campus
March 2017
Line 01 35 CU YD self-contained unit for general trash located at Building #2 loading dock serviced on Wednesdays:
3/6 (891 lbs)
3/13 (1023 lbs)
3/20 (999 lbs)
3/27 (1117 lbs)
4030 lbs @ $.06/lb = $241.80
10.4 Point of Contact. There shall be one Contractor contact phone number for all sites. There shall be one Contractor representative who will function as the contact person for all sites.
10.5 Deviations from Contract. Contractor shall obtain approval from the COR of any cancellations or deviations from scheduled services. Contractor shall reschedule said services at a mutually agreed upon timeframe.
10.6 Quality Assurance Surveillance Plan. The Contractor is responsible for the effective implementation of their Quality Control Program and shall be responsive to the requirements of the Quality Assurance Surveillance Plan (QASP) in this SOW.
10.7 At contract expiration or termination, Contractor coordinates with TVHS and incoming Contractor to ensure smooth transition of equipment and services and there are no risks to public health or safety of persons.
APPENDIX A
Proposed
Waste Management/Recycling Pricing and Cost Schedule
Contractor will supply the best option for waste stream segregation and container location to meet the waste volume needs of the VA and help achieve a 50% or greater recycling/diversion rate by the end of the 2nd Option Period of the contract. Contractor will provide pricing per pound for each separate waste stream collection method. Costs per pound will be all inclusive for the disposal of each stream (transportation, tipping fees, insurance, fuel, etc.) Costs will be designated as a positive number and credits designated as negative number. All costs will be totaled for each facility. Contractor will also identify method of disposal (landfill, recycling, incineration, etc.).
Provide pricing for waste streams listed below. List any recyclable waste streams and cost per pound on each worksheet below (quantities may be unknown). See Example for details.
WORKSHEET EXAMPLE
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
Examples
Solid Waste 3,586,120
Cardboard 463,080
Mixed Metal 214,140
Yard Waste 240,180
Wood 542,260
Construction Debris 536,040
Solid Fill 825,880
Plastic Recycled 11,718 $.03 $352
Metal Recycled 64,312 -$.04 -$2572
Glass Bottles Recycled 37,997 -$.02 -$760
Computers Diverted/Donated 25,961 $.00 $0
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TOTAL COST (EXAMPLE YEAR, 10/01/XX to 09/30/XX) $_____________________
WORKSHEET EXAMPLE BASE YEAR
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
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TOTAL COST (BASE YEAR, 10/01/XX to 09/30/XX) $_____________________
WORKSHEET EXAMPLE OPTION PERIOD 1
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
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TOTAL COST (OPTION PD 1, 10/01/XX to 09/30/XX) $_____________________
WORKSHEET EXAMPLE OPTION PERIOD 2
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
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TOTAL COST (OPTION PD 2, 10/01/XX to 09/30/XX) $_____________________
WORKSHEET EXAMPLE OPTION PERIOD 3
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
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TOTAL COST (OPTION PD 3, 10/01/XX to 09/30/XX) $_____________________
WORKSHEET EXAMPLE OPTION PERIOD 4
WASTE STREAMS IN TVHS (ANNUAL FIGURES)
Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total
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TOTAL COST (OPTION PD 4, 10/01/XX to 09/30/XX) $_____________________
All interested companies shall provide quotation(S) for the following:
Price/Cost Schedule
Line Item
Description
Quantity
Unit Price
Total Price
0001
Base Year: TVHS Municipal Solid Waste and Recycling Services. Period of Performance 01/01/2019 to 12/31/2019.
12 Months
0002
Option Year 1: TVHS Municipal Solid Waste and Recycling Services. Period of Performance 01/01/2020 to 12/31/2020.
12 Months
0003
Option Year 2: TVHS Municipal Solid Waste and Recycling Services. Period of Performance 01/01/2021 to 12/31/2021.
12 Months
0004
Option Year 3: TVHS Municipal Solid Waste and Recycling Services. Period of Performance 01/01/2022 to 12/31/2022.
12 Months
0005
Option Year 4: TVHS Municipal Solid Waste and Recycling Services. Period of Performance 01/01/2023 to 12/31/2023.
12 Months
TOTAL PRICE
For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:
The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.
QUOTE FORMAT AND EVALUATION CRITERIA
Offerors shall complete the above pricing schedule. Not completing the pricing will result in unsuccessful quote. Price will be evaluated based on the lowest summary price.
Technical Requirements that the Contractor Shall Provide:
FACTOR 1: Technical Capability (Best Value Determination)
SUBFACTOR A: Segregation of Materials. Proposal shall explain how recyclable materials will be segregated from MSW when recyclable materials end up in the roll-offs, dumpsters, etc. This applies to readily available items identified in the dumpsters. For example, the Contractor identifies large pieces of metal or a wooden desk in a dumpster. It is expected the Contractor will extricate the recyclable materials and place them in the appropriate recycling stream. The Contractor is not expected to open bags of trash to find recyclable materials.
SUBFACTOR B: Recyclable and Donated Materials. Proposal shall describe in detail how the list (not all-inclusive) of the nearly 200 potentially recyclable materials in the Performance Work Statement (PWS) shall be collected and recycled. Additionally, the proposal shall identify if recyclable materials will be collected through a single-stream process and how the contractor will donate materials than cannot be recycled. Proposal shall describe how the offeror intends to help the VA accomplish their 50% goal of diversion and recycling.
SUBFACTOR C: Waste Audit. Proposal shall identify a detailed description of how the annual waste audit will be performed and include an example of a finished report VA can expect to receive.
SUBFACTOR D: Program Training. Proposal shall provide a copy of the training materials that the Contractor will provide to VA employees relevant to solid waste and recyclables collection, management and disposal.
SUBFACTOR E: Monetary Recycling Credit. Proposal shall describe the process of how VA will be compensated for recycled materials that have value rather than cost. Details shall include how the industry value or cost is calculated and the official industry source where this data was acquired.
SUBFACTOR F: Equipment Program. Proposal shall include a detailed plan for routine equipment maintenance and; include cutsheet for equipment using SmartEnergySM or similar technology and; cutsheet and ingredient list of the non-toxic environmentally safe hydraulic fluid to be used in all equipment.
FACTOR 2: Past Performance. Evaluation of submitted past performance questionnaires and CO review of the CPARS system.
Past Performance: (Past Performance is part of Technical)
Offerors may provide up to three references of their performance providing the same or similar services matching the magnitude and complexity of this requirement within the last three years to include the following information:
          Contract Number
          Dollar Value
          Dates of performance
          Name of Contracting Agency/Hospital
          Point of Contact at that Agency/Hospital
          Point of Contact information (i.e. email address, telephone number, etc.)
          A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort.
b. The Offeror s present and past work record will be used to evaluate the Offeror s reputation for a record of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the Offeror s business-like concern for the interest of the customer to indicate probability of successful performance.
c. Offerors must provide the Past Performance Questionnaire (Attachment A), for up to three (3) Past Performance References of the same size and scope, instructing them to complete the form and Email the completed form per the instructions on the Questionnaire, by Nov 27, 2018 2:00 PM CST.Â
FACTOR 3: Price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
Quotes shall be submitted via e-mail.
All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/
Quotes must be received on/or before Nov 27, 2018, 2:00 PM CST to be considered for award.
Vendors shall provide a minimum quote acceptance period of 90 calendar days after RFQ closing for offers
Award
The offeror s initial quote should contain the offeror s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations.
Evaluation of Quotes:
The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate price, technical capabilities, and past performance.
Following receipt of quotes, the Government will perform an evaluation using a comparative analysis of the services quoted. The Government will compare quotes to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of Government requirements outlined in this request for quote will determine suitability.
Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.
The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
The period of performance is the following:
Base year: Jan 01, 2019 to Dec 31, 2019
Option Year 1: Jan 01, 2020 to Dec 31, 2020
Option Year 2: Jan 01, 2021 to Dec 31, 2021
Option Year 3: Jan 01, 2022 to Dec 31, 2022
Option Year 4: Jan 01, 2023 to Dec 31, 2023
Place of Performance
Alvin C. York Campus Nashville Campus
3400 Lebanon Pike 1310 24th Avenue South
Murfreesboro, TN 37129 Nashville, TN 37212
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following contract clauses apply to this acquisition:
52.203-17, CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)
52.204-4, PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)
52.204-9, PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)
52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)
52.204-21, BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)
52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (JAN 2017)
52.217-8, OPTION TO EXTEND SERVICES (NOV 1999)
52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
52.228-5, INSURANCE WORK ON A GOVERNMENT INSTALLATION (JAN 1997)
52.232-18, AVAILABILITY OF FUNDS (APR 1984)
52.232-39, UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)
52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)
852.203-70 COMMERCIAL ADVERTISING (JAN 2008)
852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)
852.219-10, VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)
852.219-74, LIMITATIONS OF SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)
852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)
CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS
In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:
(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.
(b) General Liability: $500,000 per occurrences.
(c) Automobile liability: $200,000 per person; $500,000 per occurrence and $20,000 property damage.
(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2018)
The following subparagraphs of FAR 52.212-5 are applicable:
52.203-6. RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEPT 2006), WITH ALTERNATE I (OCT 1995)
52.204-10. REPORTING EXECUTIVE COMPENSATION & FIRST-TIER SUBCONTRACT AWARDS (OCT 2016)
52.204-14, SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016)
52.209-6. PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)
52.209-9, UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIILITY MATTERS (JUL 2013)
52.219-8. UTILIZATION OF SMALL BUSINESS CONCERNS (NOV 2016)
52.219-28. POST AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)
52.222-3. CONVICT LABOR (JUNE 2003)
52.222-17, NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014) (E.O. 13495)
52.222-21. PROHIBITION OF SEGREGATED FACILITIES (APR 2015).
52.222-26. EQUAL OPPORTUNITY (SEPT 2016)
52.222-35. EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)
52.222-36. EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)
52.222-37. EMPLOYMENT REPORTS ON VETERANS (FEB 2016)
52.222-40. NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010)
52.222-41. SERVICE CONTRACT LABOR STANDARDS (MAY 2014)
52.222-42. STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)
52.222-43. FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS--PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (MAY 2014)
52.222-50. COMBATING TRAFFICKING IN PERSONS (MAR 2015)
52.222-54. EMPLOYMENT ELIGIBILITY VERIFICATION (OCT 2015)
52.222-55. MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (DEC 2015).
52.222-62. PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2017)
52.223-18. ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)
52.225-13. RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008)
52.232-33. PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (JUL 2013) (31 U.S.C. 3332)
The following solicitation provisions apply to this acquisition:
52.209-7, INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)
(a) Definitions. As used in this provision
"Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.
"Federal contracts and grants with total value greater than $10,000,000" means
(1) The total value of all current, active contracts and grants, including all priced options; and
(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).
"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).
(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.
(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:
(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:
(i) In a criminal proceeding, a conviction.
(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.
(iii) In an administrative proceeding, a finding of fault and liability that results in
(A) The payment of a monetary fine or penalty of $5,000 or more; or
(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.
(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.
(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.
(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).
FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JAN 2017) applies to this acquisition.
FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
FACTOR 1: Technical Capability (Best Value Determination)
SUBFACTOR A: Segregation of Materials. Proposal shall explain how recyclable materials will be segregated from MSW when recyclable materials end up in the roll-offs, dumpsters, etc. This applies to readily available items identified in the dumpsters. For example, the Contractor identifies large pieces of metal or a wooden desk in a dumpster. It is expected the Contractor will extricate the recyclable materials and place them in the appropriate recycling stream. The Contractor is not expected to open bags of trash to find recyclable materials.
SUBFACTOR B: Recyclable and Donated Materials. Proposal shall describe in detail how the list (not all-inclusive) of the nearly 200 potentially recyclable materials in the Performance Work Statement (PWS) shall be collected and recycled. Additionally, the proposal shall identify if recyclable materials will be collected through a single-stream process and how the contractor will donate materials than cannot be recycled. Proposal shall describe how the offeror intends to help the VA accomplish their 50% goal of diversion and recycling.
SUBFACTOR C: Waste Audit. Proposal shall identify a detailed description of how the annual waste audit will be performed and include an example of a finished report VA can expect to receive.
SUBFACTOR D: Program Training. Proposal shall provide a copy of the training materials that the Contractor will provide to VA employees relevant to solid waste and recyclables collection, management and disposal.
SUBFACTOR E: Monetary Recycling Credit. Proposal shall describe the process of how VA will be compensated for recycled materials that have value rather than cost. Details shall include how the industry value or cost is calculated and the official industry source where this data was acquired.
SUBFACTOR F: Equipment Program. Proposal shall include a detailed plan for routine equipment maintenance and; include cutsheet for equipment using SmartEnergySM or similar technology and; cutsheet and ingredient list of the non-toxic environmentally safe hydraulic fluid to be used in all equipment.
FACTOR 2: Past Performance. Evaluation of submitted past performance questionnaires and CO review of the CPARS system.
FACTOR 3: Price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The Government intends to evaluate quotes in accordance with FAR Part 13.106-2(b)(3), Comparative Evaluation Procedures. The Government will select the quote deemed the best value when compared to other quotes. The Government will use the factors listed above to determine the best value. Lowest price may or may not be deemed the best value. The Government will directly compare quotes to each other, considering the value indicators listed above. Direct Comparative Evaluations will be based on the above referenced factor.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
52.217-5. EVALUATION OF OPTIONS (JUL 1990)
52.216-1, TYPE OF CONTRACT (APR 1984) The Government contemplates award of a Firm Fixed Price contract resulting from this RFQ.
52.233-2. SERVICE OF PROTEST (SEPT 2006)
Hand-Carried Address:
Department of Veterans Affairs
VISN 9 ASC (90C)
1639 Medical Center Parkway, Suite 400
Murfreesboro TN 37129
Mailing Address:
Department of Veterans Affairs
VISN 9 ASC (90C)
1639 Medical Center Parkway, Suite 400
Murfreesboro TN 37129
852.233-70. PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)
(a) Any protest filed by an interested party shall:
(1) Include the name, address, fax number, and telephone number of the protester;
(2) Identify the solicitation and/or contract number;
(3) Include an original signed by the protester or the protester's representative and at least one copy;
(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;
(5) Specifically request a ruling of the individual upon whom the protest is served;
(6) State the form of relief requested; and
(7) Provide all information establishing the timeliness of the protest.
(b) Failure to comply with the above may result in dismissal of the protest without further consideration.
(c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation
852.233-71. ALTERNATE PROTEST PROCEDURE (JAN 1998)
As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW, Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW, Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer.
PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:
Deputy Assistant Secretary for Acquisition and Logistics,
Risk Management Team, Department of Veterans Affairs
810 Vermont Avenue, N.W.
Washington, DC 20420
852.252-70. SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference External link to a government website. Copies may also be obtained from the contracting officer.
852.270-1, REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)
The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor
852.273-74, AWARD WITHOUT EXCHANGES (JAN 2003)
The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary
This is an open-market combined synopsis/solicitation for Municipal Solid Waste and Recycling Services as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than Nov 27, 2018 at 2:00 pm central via email to tara.hammrich@va.gov. The subject line must specify 36C24919Q0035 Municipal Solid Waste and Recycling Services. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer Tara Hammrich at tara.hammrich@va.gov.
Point of Contact
Contracting Officer
Name: Tara Hammrich
Organization: NCO 9
Phone No.: 615-225-3357
E-Mail Address: tara.hammrich@va.gov.