Microbiology CPT

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The Department of Veterans Affairs, Network Contracting Office 10, intends to solicit offers for Multi-station (Michigan/Indiana) Cost per Test. The contractor shall provide to the Veterans Affairs Facilities (listed below) a Cost-Per-Test (CPT) contract for an Automated Microbiology Sensitivity and Identification System. One Firm Fixed Price (FFP) contract for the period of 01/15/2019 09/30/2023 is anticipated. This is an unrestricted procurement for commercial items that will be conducted using FAR Part 13.5 procedures. NAICS code 325413 applies, and the small business size standard is 500 employees. The basis of award will be Best Value. The solicitation will be made available on or about 1/3/2019. The contract requirements are anticipated to be:
Summary:
The contractor shall provide to the Veterans Affairs facilities (listed below) a Cost-Per-Test (CPT) contract for Automated Microbiology Sensitivity and Identification System that will include all equipment [including uninterruptible power supply (UPS)], installation, reagents, startup Quality Control (QC) and validation cards/panels, (if the contractor discontinues cards/panels, the contractor shall provide the requested number of cards/panels and reagents to perform the extra QC for validation studies at no charge), appropriate ATCC microorganisms for startup and weekly QC, all preventative maintenance, consumable supplies, bi-directional interface bar-coded computer interface compatible with the VA laboratory information system.
Veterans Affairs facilities:
VA Ann Arbor Healthcare System
2215 Fuller Rd.
Ann Arbor, MI 48105
Battle Creek VA Medical Center
5500 Armstrong Road
Battle Creek, MI 49037
Richard L. Roudebush VA Medical Center
1481 W. 10th Street
Indianapolis, IN 46202
John D. Dingell VA Medical Center
4646 John R St.
Detroit, MI 48201
Northern Indiana Healthcare System (VANIHCS)
Ft. Wayne Campus
2121 Lake Avenue
Fort Wayne, IN 46805
Aleda E. Lutz VA Medical Center
1500 Weiss Street
Saginaw, MI 48602
Requirements:
The contractor shall provide all labor, materials, equipment, and equipment parts and service, reagents, supplies, consumable, disposable items, parts, accessories, shipping and handling costs, and any other item(s) required to establish fully operational microbiology testing systems including appropriate start up and weekly ATCC quality control strains, to comply with CAP and CLSI regulations. Shipping and handling costs shall be the responsibility of the contractor and shall be included in the offer.
The contractor shall provide at no charge software upgrades in order to maintain the integrity of the system as a state of the art system. These shall be provided as they become released, installed by the contractor (as appropriate) and supported by in-house technical training (as appropriate).
The contractor shall provide all ancillary support equipment to fully operate the instrumentation as defined in these specifications. Remote access for the system troubleshooting shall be considered on a case by case basis. If provided, it shall only be through a VPN interface subject to the Department of Veterans Affairs IMS approval. Modems are no longer considered acceptable by the VA Information Security Office. The contractor shall provide any and all universal interface equipment in order to interface equipment with the VA laboratory information system.
Currently, the Veterans Affairs facilities utilize Data Innovations as the universal interface. Contractor equipment must offer a bi-directional interface with Data Innovations and VISTA/DHCP. The contractor shall provide everything required for the installation, implementation, testing, and operations of the interface right up to the universal interface box, including the software license fee that may be required each time an instrument or software update is added to an existing system (e.g. ports, cards, panels, software, flash drives, licenses, etc.). If there are any software/hardware/panel upgrades for the contractor system during the life of the contract, the contractor is responsible for ensuring that the interface support system can accommodate any changes in the data stream going to and from the VA s laboratory information system and VA s computerized patient record system (CPRS). Any additional costs, e.g. consulting fees, travel expenses, and extra equipment, etc. will be borne by the contractor.
In addition, the contractor shall include all ancillary components that are customarily sold or provided with the model of equipment proposed, (e.g., starter kits, tables/stands, etc.). The contractor shall provide an up to date procedure manual in CLSI format on a portable storage device (i.e. CD-ROM, disk, etc.) and/or an on-line CLSI formatted procedure manual in the instrument software. In addition, there is to be a printed hard copy version. The estimated quantities are below:
Total Number of ID Tests for 5 Year Period
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Tests
Ann Arbor
3,600
3,672
3,745
3,820
3,897
18,735
Battle Creek
1,340
1,407
1,477
1,551
1,629
7,404
Detroit
3,300
3,366
3,433
3,502
3,572
17,173
Indianapolis
2,775
2,831
2,887
2,945
3,004
14,441
NIHCS
2,000
2,040
2,081
2,122
2,165
10,408
Saginaw
1,640
1,673
1,706
1,740
1,775
8,535
Â
13,755
14,030
14,311
14,597
14,889
71,582
Note: Increase 2% per year
Total Number AST Tests for 5 Year Period
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Tests
Ann Arbor
4,657
4,750
4,845
4,942
5,041
24,235
Battle Creek
2,040
2,142
2,249
2,362
2,480
11,273
Detroit
3,600
3,672
3,745
3,820
3,897
18,735
Indianapolis
3,330
3,397
3,465
3,534
3,604
17,329
NIHCS
3,000
3,060
3,121
3,184
3,247
15,612
Saginaw
2,320
2,366
2,414
2,462
2,511
12,073
Â
18,027
18,388
18,755
19,130
19,513
93,813
Note: Increase 2% per year
Total Number of Yeast ID Cards for 5 Year Period
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Tests
Ann Arbor
100
102
104
106
108
520
Battle Creek
0
0
0
0
0
0
Detroit
123
125
128
131
133
640
Indianapolis
250
255
260
265
271
1,301
NIHCS
60
61
62
64
65
312
Saginaw
120
122
125
127
130
624
Â
653
666
679
693
707
3,398
Note: Increase 2% per year
Total Number of Yeast Susceptibility Cards for 5 Year Period
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Tests
Ann Arbor
120
122
125
127
130
624
Battle Creek
0
0
0
0
0
0
Detroit
123
125
128
131
133
640
Indianapolis
275
281
286
292
298
1,431
NIHCS
0
0
0
0
0
0
Saginaw
0
0
0
0
0
0
Â
518
528
539
550
561
2,696
Note: Increase 2% per year
Total Number of Neisseria/Haemophilus Cards for 5 Year Period
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Tests
Ann Arbor
100
102
104
106
108
520
Battle Creek
0
0
0
0
0
0
Detroit
300
306
312
318
325
1,561
Indianapolis
125
128
130
133
135
651
NIHCS
40
41
42
42
43
208
Saginaw
40
41
42
42
43
208
Â
605
617
629
642
655
3,148
Note: Increase 2% per year
No solicitation is available at this time. ***No response to this special notice is necessary***
For information about this solicitation, e-mail Brooke Hansen, Contract Specialist, at brooke.hansen@va.gov..