Medical Malpractice Risk Management

NAVSUP Fleet Logistics Center is (NFLC) Norfolk Contract Department, Philadelphia Office intends to acquire the abstraction and analysis of clinical data for approximately 80 Judge Advocate General (JAGMAN) health care investigations, as well as 25 active duty investigations, for a total of 105 investigations per year in support of the Department of the Navy, Bureau of Medicine and Surgery (BUMED) Risk Management Office.

The proposed procurement is being processed as full and open competition.

The sources sough synopsis number was N00189-19-R-0093. The NAICS for this acquisition is 541990 and the standard is $15.0M. The period of performance for the resultant contract will be 01 January 2020 through 31 December 2020 with four additional one-year option periods.

In summary, these investigations shall include the analysis, evaluation, summarization, abstraction for risk factors, identification of risk reduction strategies, data management, and the coordination of the medical specialty reviews for the quality assurance reviews and the Judge Advocate General (JAGMAN) investigations.

Among the investigations, approximately 42 paid medical malpractice cases per year require an additional review, consisting of the abstraction, management and comprehensive analysis of clinically pertinent data prior to closure.

The contractor shall also support other time sensitive risk management activities, including malpractice verification requests as needed, analyzing and summarizing root cause analyses (RCA) aggregate summary reports and Failure Mode Effective Analyses (FMEA) reports, database maintenance, and follow up on team training programs.

Tasks require use of Government designated malpractice databases and the NPDB (national practitioner Data Bank) reporting system. The resultant contractor shall extract data from CCQAS (centralized Credentials Quality Assurance Systems) and multiple reports, including JAGMAN and Patient Safety (PS), for data mining projects.

Both BUMED computer systems and the CCQAS and other DoD databases are CAC enforced. Additionally, all employees shall provide the following documentation at least 30 days prior to the individual start date: 1) SF 86 Questionnaire for Non-Sensitive Positions; 2) two FD-258 Applicant Fingerprint Cards; and 3) Original signed release statements. A section addressing security processes such as CAC issuance, access to DoD/MTF information systems and submission of timely documentation is requested.

At a minimum, the contractor must be familiar with: 5.1, DoD Instruction 6025.13; 5.2 DoD Regulation 6025.13R, 5.3, BUMED National Practitioner Data Bank (NPDB) Instruction; 5.4, JAG Manual Investigation; 5.5, DD Form 2526, Case Abstract for Malpractice Claims; 5.6, Section 1102 of title 10, United States Code 5.7, Joint Commission of Accreditation of Healthcare Organizations (JCAHO) Manuals Applicable to Health Care, current editions: 5.8, DoD 6025.17; 5.9, BUMED 6010.23; BUMED 6010.21.

A firm fixed price is anticipated. The government intends to use the policies contained in FAR 13.5 and FAR 12. Quoters will submit a non-price submission and a price submission. The non-price submission will be considered more important than price.

Please do not submit questions until after the solicitation is received.

This is not a request for quote. The solicitation/RFQ will be posted at a later date.