Mattress Toppers

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is procuring specific Hill-Rom hospital bed mattress toppers and related components for the Lebanon VA Medical Center. The procurement includes 3 Compella bed toppers, 7 Progressa bed toppers (broken down as 5 MCM Pulmonary Toppers and 2 MCM Wheelchair Toppers), 3 AA Bottom Tick Assemblies, and 15 fire barriers, all required to replace medical equipment identified during a mattress inspection and ensure compliance with VHA Patient Safety Alert SR-46567. The solicitation specifies brand-name Hill-Rom products due to their unique characteristics including lateral rotation capabilities, turn assist features, percussion and vibration functions, and bed lengthening for patient comfort that must maintain compatibility with existing medical infrastructure. Quotes must be submitted via email to andrea.aultman-smith@va.gov by September 10, 2025, at 11:00 AM EST. The evaluation will be conducted under a firm fixed price structure with a performance period from September 22, 2025, to November 30, 2025.

This opportunity is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with market research identifying three qualifying SDVOSB vendors including two authorized distributors, Geo-Med LLC and Disorb Systems Inc., meeting the "Rule of Two" requirement for SDVOSB set-aside. The total contract value falls under the Simplified Acquisition Threshold of $250,000. Performance will take place in Lebanon, Pennsylvania, with delivery required to the Lebanon VA Medical Center warehouse within 30 days after contract award during normal business hours. The procurement addresses critical patient safety needs by replacing medical equipment components that ensure proper functionality of specialized hospital beds used in veteran healthcare. The Acquisition Plan Action ID is VA-25-00095285, reflecting the strategic importance of maintaining operational medical equipment at this VA facility.