Locking System

Combined Synopsis Solicitation: Locking System
General:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 36C25019Q1151 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-03, effective June 22, 2019. This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside and only qualified contractors may submit quotes. This requirement will be awarded on all-or-none basis. The applicable North American Industry Classification System Code (NAICS) is 335999 and the small business size standard is 500 employees.
Line items:
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
EA
Locking System
0002
1.00
EA
Installation
0003
1.00
EA
Software
0004
1.00
EA
Training
GRAND TOTAL
3. Statement of Work:
PURPOSE: The purpose of this Statement of Work (SOW) is to develop a firm fixed price purchase order to be used by Cleveland Veterans Affairs Medical Center (CLE VAMC) for the purchase of an electronic locking system.
SCOPE OF SERVICE: The contractor shall equipment, installation, programming, and training.
OBJECTIVE: The purpose of this item is to provide a secure perimeter to deter wander incidents in the CLC (Community Living Center) at the Cleveland VAMC. The Cleveland VAMC would like to install this equipment and software on their long-term care residential units. This equipment and software will safeguard wander prone long-terms care residents and reduce the risk of patient elopement from the Medical Center.
REQUIREMENTS/TASKS:
Shall provide customized locking system.
Shall provide all equipment, software, and training.
Shall attend scheduled walk-thru prior to development of the locking system.
Shall provide client licenses are provided along with 2 client PC packages.
Shall install and terminate the equipment.
Installation shall include:
Installation of 4 door controllers on the 5th floor CARES Tower doors specified during site walk.
Installation of door controllers on 3 elevators specified during site walk.
Shall connect existing egress mag locks that are connected to in house FACP that drop power to lock in the event of FACP alarm.
Software shall be virtualized on specified server box and provide LAN ports for connection to wireless controller, connection to client PC s receiving alarm notification and future connection to the Vocera server system.
Shall provide dedicated power supplies and cable systems.
Shall provide and configure one exterior keypad for the adjoining corridor double doors as specified by VA.
Interior keypad shall include a built-in card reader and 200 blank cards to be used for employee keypad access. Training shall include how to program these cards.
Shall provide J-Hooks, bridle rings and other hardware for secure installation of system cabling.
Shall set up and commission the system.
Shall provide 3 years service agreement, minimum of 1 Year parts & labor for other equipment.
Shall provide instruction documentation, to installation technicians.
Shall perform device and system programing.
Shall provide up to 16 hours of end user training for clinical and support staff.
Vendor technician shall participate in a scheduled conference /video call with owner to ensure that he/she fully understands the functionality requirement specified by the end-users.
Contract/Agreement shall all project documentation (manuals & prints), equipment, installation, programing, testing and staff training by vendor.
PLACE OF PERFORMANCE:
The facility does have a loading dock.
Delivery: 30 Days ARO FOB Point: Destination
Cleveland VAMC
10701 East Blvd.
Cleveland, OH 44106
GOVERNMENT HOLIDAYS:
National holidays observed by the Federal Government are as follows:
New Year's Day 1 January
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day 4th Thursday in November
Christmas Day 25 December
If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.
Applicable Provisions and Clauses:
The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items; 852.203-70; 852.219-10; 852.232-72; 852.246-71; FAR 52.252-2; 52.232-40; http://www.acquisition.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-34 are applicable).
The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial; 52.232-38, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-1) 52.212-2 evaluation factors: Technical; Delivery; Past Performance; and Price.
5. Offer Evaluation and Award:
This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Part 12 and 13. The Government will issue a Firm-Fixed Price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government. Best Value will be how the quotes are evaluated. The following factors will be used in evaluation:
A price comparison along with Technical Acceptability, Delivery, and Warranty.
An Offeror s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Cleveland VAMC personnel to discuss this RFQ during the solicitation and evaluation process.
6. Procedure for submitting documents to the Department of Veterans Affairs.
DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW.
email: tiera.sims@va.gov
7. Submission of Offer.
All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award.
Set-Aside Requirement: Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSBs in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal should be rejected as non-responsive or technically unacceptable as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. All other purported SDVOSBs must apply for and receive verified status in accordance with 38 CFR Part 74 and be listed in VIP prior to submitting a bid or offer on an acquisition conducted in accordance with VAAR Part 819. The VIP database will be checked both upon receipt of an offer and prior to award.
Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
CONTRACTORS MUST STATE THEIR BUSINESS SIZE when submitting their quote AND if the item is on an FSS/GSA schedule awarded to the Contractor include the schedule information on your quote.
Quotes are to be broken out to include line item pricing for each line item.
RESPONSES ARE DUE: Tuesday, August 6, 2019 at 2PM EST. Offers will only be accepted electronically via e-mail to tiera.sims@va.gov. Enter RFQ 36C25019Q1151 Locking System in the email subject line..