Life safety systems maintenance

The Department of the Interior Bureau of Indian Affairs Bureau of Indian Education is soliciting proposals for life safety systems maintenance and inspection services under NAICS code 561621 (Security Systems Services). The scope of work includes monthly, semi-annual, and annual inspection, testing, and preventative maintenance for fire alarm systems, fire sprinkler systems, portable fire extinguishers, emergency lights, exit signs, kitchen hood systems, and master clock systems at Riverside Indian School in Anadarko, Oklahoma. The contract will be structured as a hybrid Firm-Fixed Price and Time and Material arrangement, with services billed on a time and material basis for maintenance and repair work, and contractors must respond to service calls within 24 hours or by 4:30 p.m. the next business day. Evaluation criteria will consider technical capability, past performance, and price, with technical and past performance outweighing cost, and offerors must provide a technical approach, demonstrate relevant experience, and list 2-3 relevant contracts from the past three years. The current deadline for proposal submission is March 9, 2026, following multiple amendments that extended the original December 5, 2025 deadline, and all contractor personnel with potential contact with Indian children will be subject to background investigations.

The solicitation is currently set aside for Small Business entities following Amendment 0002, though it was previously designated for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act before being modified. The contract period runs from February 16, 2026 through February 15, 2027 for the base year, with four optional renewal years extending through January 31, 2031. The campus scope includes 9 fire alarm panels, 13 fire sprinkler systems, 184 portable fire extinguishers, 90 emergency lights, 95 exit lights, 2 master clock systems, and 40 indicating clocks distributed across multiple campus buildings including dormitories, gymnasium, cafeteria, and elementary and high school facilities. Mandatory site visits with the Facility Operations Specialist, Tyler Smith (tyler.smith@bie.edu), must be scheduled prior to bid submission, and all service requests can only be initiated by the Facility Operations Specialist. Pricing schedule line items are included in the solicitation documents, though specific dollar values have not yet been established, and all proposals must acknowledge receipt of the latest amendment by the March 9, 2026 deadline to avoid rejection.