J065--Varian - TrueBeam - Essentials Service Agreement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 (VA VHA VISN 10) has issued a Special Notice announcing its intent to negotiate a sole-source contract for a Varian TrueBeam Essentials Service Agreement. The contract will be processed under Simplified Acquisition Procedures using Federal Acquisition Regulation (FAR) 13.106-1(b)(2), which allows for sole-source procurement when only one responsible source can satisfy agency requirements. The notice specifically targets Varian Medical Systems, Inc. for a service contract related to medical equipment maintenance, categorized under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The VA believes Varian is the only vendor capable of meeting their specific equipment service needs for the TrueBeam system.

Contractors interested in this opportunity must submit capability statements or proposals demonstrating their ability to comply with the requirement by June 2, 2025, at 12:00 PM EST, with all communications directed to Contracting Officer Chad Kemper via email. While the notice is not a competitive solicitation, the VA will consider any responses that provide clear evidence of capability and potential advantages to the government. No solicitation package is currently available, and the government will not reimburse any costs associated with information submission. The VA maintains sole discretion in determining whether to proceed with competition based on received responses. Eligibility is effectively limited, as the notice strongly indicates Varian Medical Systems, Inc. is the preferred and likely sole contractor for this service agreement. Potential contractors should carefully review the requirements and be prepared to demonstrate exceptional qualifications if they wish to challenge the intended sole-source procurement.