J065--Service: VISN 8 Varian Linear Accelerator Maintenance

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This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. This Notice of Intent to Award, is published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This Notice of Intent to Award is for a proposed award of a sole source, firm-fixed price contract under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b)(2) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.

The Department of Veterans Affairs, Network Contracting Office 8, intends to award a sole source, firm-fixed price contract to Varian Medical Systems, for a full-service maintenance contract including preventive maintenance, certification, and repair of the radiation therapy equipment (linear accelerators). Locations requiring the services are San Juan VAMC, Miami VAMC, West Palm Beach VAMC, Orlando VAMC, Bay Pines VAMC, and Tampa VAMC. Period of performance is Oct 1, 2023, through Sept 30, 2028, both dates inclusive, and 4 option years. The Government understands that Varian Medical Systems has proprietary rights for performing preventive maintenance, certification, and repair of the radiation therapy equipment. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM

This Intent to Award notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request for information that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.