J065--Generator Preventative Maintenance

The Department of Veterans Affairs (VA) Veterans Health Administration Veterans Integrated Service Network 6 is seeking generator preventative maintenance services for the Asheville VA Medical Center through Solicitation Number 36C24625Q0480. The contract requires comprehensive maintenance for five emergency generators of varying sizes and manufacturers, including annual and semi-annual preventive inspections covering critical system evaluations such as pre-start checks, cooling systems, lubrication, air intake, fuel systems, exhaust, electrical systems, and control panels. Quotes are due by 10:00 AM EST on March 26, 2025, with the contract to be awarded on a best value basis considering technical approach, past performance, and price. The evaluation will assess contractors based on their ability to meet a 95-100% Acceptable Quality Level across performance objectives, including adherence to the Performance Work Statement, documentation requirements, and inspection specifications. Contractors must comply with station rules, maintain professional conduct, and follow safety protocols during service delivery.

The solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a total estimated contract value of $12.5 million. The contract structure includes a base period and four one-year option periods, with performance scheduled to begin April 1, 2025. The maintenance services will cover generators located in different buildings within the medical center, ranging from 155KW to 1250KW and manufactured by Cummins, CAT, Kohler, and Generac. Each year will require two onsite preventative maintenance trips, with provisions for emergency calls if generators exceed 500 operating hours. The work will be performed at the Asheville VA Medical Center, with contractors required to submit quotes and receive Contracting Officer approval for any additional repairs, battery replacements, or fuel polishing services. Monthly performance assessment meetings are planned, and the government will maintain the right to document and evaluate contractor performance with potential incentives or disincentives based on their service quality.