J065--Ceiling Mounted Lifts PM Pkg

STATEMENT OF WORK AND CRITERIA FOR

TITLE:

Patient Lift Preventative Maintenance

BACKGROUND INFORMATION:

The VA Loma Linda Medical Center is equipped with (327) ceiling mounted patient lifts. The main facility has (305) lifts, and the Loma Linda Ambulatory Care Center has (22) lifts. Lifts at the ACC were previously maintained by the property management. That obligation has been passed on to FMS. Ceiling mounted patient lifts are required to have preventative maintenance performed annually. Due to a shortage of personnel in the Mechanic Unit, along with an increase in equipment requiring maintenance, it is necessary to obtain a service for ceiling mounted patient lifts.

OBJECTIVES:

The purpose of this contract is to have a contractor provide shall provide all travel, labor, materials, tools, and documentation for annual onsite preventative maintenance inspections to ensure that the

Loma Linda VA Ambulatory Care Center (ACC) (22) Guldmann ceiling mounted patient lifts and (305) ceiling mounted patient lifts located at Loma Linda VA Main Hospital are fully in compliance with the Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts and manufacture s specifications. This includes, but is not limited to:

Ensure that all sub-ceiling reinforcement gearing components are secure to the structure and that all nuts and bolt are secure.

- Ensure that all rail brackets are tightened to specified torque requirements and plastic plugs installed.

- Check and clean rail system and ensure that it is fully functional.

Inspect and clean the combi-lock, switch track and/or turntable. Ensure that they are functioning as designed (if fitted).

Weight test rail system at (1) times the systems weight capacity of the rail system.

Test hoist and drive motor for proper function.

Test charging liners for proper voltage.

Replacing batteries that are at least 18 months in service (as indicated by a dated battery service date sticker).

Replacing emergency pull cords and lifting straps that fail to meet the manufacturer s criteria for PM compliance.

Label indicating date of last inspection, technician that performed the inspection, and the weight limit of rail system.

Any other manufacturer requirements relating to specified lift.

Completed report turned in to VALLMC Mechanical Unit.

PERIOD OF PERFORMANCE:

The required service is to be completed during a single visit. All work must begin within (30) days of contract award. Work will be done during working hours; specifically, Monday through Friday from 8am-3:30pm. Work will be coordinated with all required parties, including, but not limited to, contractor, VALLHCS, GEMS Coordinator, Safety, COR, Chief, Maintenance and Operation, Supervisor, Structures, etc. Work timelines may be subject to change due to VALLHCS operational requirements. Contractor must be able to perform work with no additional charges within (30) days of contact by the designated VALLHCS Contracting Officer Representative (COR).

PLACE OF PERFORMANCE:

VA Loma Linda Medical Center

11201 Benton St

Loma Linda, CA 92357

LICENSING REQUIREMENTS:

a. Offeror must possess a 30hour Occupational Safety and Health Administration (OSHA) safety card.

b. Must be a vendor in our system and System for Award Management (SAM)

SPECIFIC REQUIREMENTS:

a. Schedule with Contracting Officer Representative (COR) or Designee (48) hours in advance prior to start of work.

b. Prior to start of job, all personnel shall have a valid Loma Linda PIV badge flash badge.

c. Prior to working, ALL energy sources (electrical, water, etc.) shall be locked and tagged out, and upon completion of work, will be re-energized and verified.

d. Prior to work each day, workers or a designated lead or supervisor are/is to check in with the Mechanical Unit, room 1D-02.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here. Contractor will coordinate with the local VA Loma Linda Health Care System GEMS Coordinator.

f. Contractor responsible for clean-up, safe removal, and off-site disposal of items used during the project in accordance with all OSHA, GEMS, VA, etc.

g. Contractor shall perform work in accordance with existing, relevant standards and codes to minimize the possibility of injury to personnel, damage to government property/equipment.

h. Contractor will not damage existing infrastructure and/or healthcare system property/spaces (e.g., surfaces, stairwells, corridors, panels, walls, elevators, service areas, floors, carpet, road, pavement, etc.), including but not limited to, duct work, door frames, doors, electrical work, conduit, low voltage conductors, piping, CAT V cable, drywall, flooring, ceiling, plumbing work, lighting, and/or blocking ingress/egress routes.

i. Damage to government property may result in additional action.

j. Every effort will be made to safeguard and care for all human life and property.

No changes will be made without COR consent.

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Work completion may require entry is closed and/or limited access and/or confined spaces and/or off-hours, after hours, and/or weekend hours to support uninterrupted patient care, operations, and access. All pertinent regulations apply.

The contractor must meet all compliance requirements (e.g., OSHA, industry, VA, VALLHCS, State, Federal, local, county, city, village, etc.). The contractor will provide a report of services and tests. The contractor will provide all required licenses, certifications, permits, documents, as required and requested. The contractor will provide all required, qualified, license, and certified labor, technicians, equipment, materials, tools, transport, supervision, safety requirements, personal protective equipment (e.g., safety boots, safety glasses/goggles, gloves, protective wear, masks, etc.).

Contractor shall conform to following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

OSHA Regulations, www.osha.gov

NFPA, www.nfpa.org