IDIQ Architect- Engineer Services

The General Services Administration has awarded contract number GS-04P-13-BV-D-0010 to Lott + Barber, Inc. under solicitation number GS-04P-11-BV-D-0031.  The contract covers supplemental architect and engineer services in the state of Georgia.  The covered contract period is February 1, 2013 through January 31, 2014, including four (4) one (1) year option renewal periods.

AMENDMENT to Special Notice

Stage II Short-list Notice

Solicitation No.:  GS-04P-11-BV-D-0031

IDIQ Architect-Engineer Services - GEORGIA

The subject solicitation is hereby amended to include two additional A-E firms, increasing the total number of short-listed firms from seven (7) to nine (9).  These shortlisted firms have been determined to be most highly qualified for subject procurement based on the Stage I proposals received.  They have been invited to participate in Stage II of the Selection Process by assembling their complete team of engineers and specialty consultants, submitting a Stage II proposal based on the qualifications of the entire proposed design team's qualifications, and participating in an oral presentation/interview. 

GSA contemplates awarding IDIQ contracts to three of the nine short-listed A-E firms.

Projects designed under delivery orders to these IDIQ contracts will typically have a construction cost below the Prospectus limitation ($2.89 million for FY2012).   Projects will be designed and constructed in the International System of Units (SI or Metric) as listed in the Federal Standard 376A, Preferred Metric Units for General Use by the Federal Government, inch-pound system for small projects, or dual system of both inch-pound system and metric system.

The type of projects on which task orders under these three IDIQ A-E contracts are contemplated to be used includes: roofing repairs or replacement; window repairs and replacement; masonry re-pointing, caulking and cleaning; installation, repair, or replacement of HVAC equipment; installation, repair or replacement of electrical systems; installation, repair or replacement of water supply and drainage systems; installation, repair or replacement of energy management systems, electronic security and fire alarm systems; installation, repair, or modification of fire sprinkler systems; installation, repair or replacement of elevators and escalators; interior space alterations.

Other services and deliverables which may be contracted for using these contracts include the preparation of feasibility studies, program development studies (PDS), design programs, planning studies, building evaluation reports (BERs), bidding/construction contract documents, cost estimates, real estate market trend analysis, and real estate economic analysis, and construction phase services including submission reviews and project inspections.

Each shortlisted A-E team shall include, at a minimum, the following design disciplines: architecture, sustainability specialist, space planning, structural engineering, civil engineering, geotechnical engineering, mechanical engineering, electrical engineering, acoustical, landscape architecture, interior design, cost estimating, lighting, elevator, audio-visual, security, life safety and fire protection, courts design, historic preservation, energy modeling, hazardous-material abatement testing and design, security, building commissioning, and construction contract administration.

The A-E shall also include on its team, real estate advisory professionals with capabilities in real estate appraisal, marketing, and financial analysis.

The nine A-E firms (listed in alphabetical order) and their contact information are:

CRA/Gerding Collaborative JV Team
1415 North Loop West
 Suite # 1050
Houston, TX 77008
POC: Joel Rovinsky
TEL: 713-426-5565

Croft & Associates
3400 Blue Springs Road
Suite # 200
Kennesaw, GA 30144
POC: James H. Croft
TEL:  770-529-7714

Duckett Design Group Inc.
1632 Ware Avenue
East Point, GA 30344
POC: Karen I. Duckett
TEL: 404-592-4539

Gardner, Spencer, Smith, Tench & Jarbeau
127 Peachtree St. NE, Suite  # 1020
Atlanta, GA  30303
POC: Joseph Gardner
TEL:  404-522-8805

Houser Walker Architecture
1473 Spring St. NW
Atlanta, GA 30309
POC: Gregory Walker
TEL: 404-633-4264

Lott & Barber Inc.
110 East President Street
Suite # 300
Savannah, GA 31401
POC: Forrest R. Lott
TEL:  912-234-5230

 Richard, Wittschiebe, Hand
15 Simpson St.
Atlanta, GA 30030
POC: Bill Polk
TEL: 404-688-2200

Smith Dalia Architects
621 North Avenue NE
Suite # C 140
Atlanta, GA  30308
POC: Thomas Dalia
TEL:  404-892-2443 

Stanley, Love-Stanley, PC
1056 Spring St., NW
Atlanta, GA  30309
POC:  William J. Stanley III
TEL: 404-876-3055

The Stage II proposal shall consist of:  1) a cover letter; 2) a fully completed Standard Form 330 for the A-E Firm and all its design subcontractors (engineers, specialty consultants, etc.); and, 3) materials prepared in response to the Stage II evaluation criteria and submission requirements. 

The Stage II proposal (narratives, photographs, and graphics) shall be organized, subdivided, and in chronological order of:  1) cover letter, 2) SF 330, and response to five Stage II Evaluation Criteria and shall be spiral or three ring bound in 8-1/2 x 11" format.  No supplemental material shall be included in the proposal beyond that which can be covered during the forty minute oral presentation period.  Do not submit information already submitted in Stage I.

Stage II Evaluation Criteria

 1.   A-E TEAM'S PAST DESIGN PERFORMANCE

Use project examples to illustrate past design performance which are as comparable as possible to the types of projects and studies likely to be awarded as task orders to the IDIQ contract.

Demonstrate the responsiveness of team to the client's requirements including sustainability goals and compliance with budget and performance schedules through narratives, graphs, and client testimonials on the client's satisfaction with services provided.

Demonstrate the quality of the design deliverables by the team to the client through narratives, photographs, and other graphics. Where other firms were also involved in a project, carefully distinguish the work of the proposed team with that of others.

Demonstrate the accuracy of designs, studies, and cost estimates through examples, narratives, and other graphics. 

 2.   QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL

Demonstrate the qualifications and experience of all proposed key personnel for each specialized design discipline. This shall include a Sustainability Specialist, as well as, the Program Executive, Lead Architectural Designer and Lead MEP Engineer evaluated in Stage I of the Selection Process.

 What process is to be used to assure that the appropriate design discipline specialist plays a leadership role on the task orders primarily involving their respective discipline?

Education, qualifications, experience, publications, awards, recognition of all Key Personnel (See listing of design disciplines under paragraph titled "Types of Projects/Services Contemplated").

Examples of projects as comparable as possible to the types of projects contemplated by the task orders to be issued under this IDIQ contract where proposed key personnel had substantial leadership involvement.  Explain what that involvement was and how it contributed to the overall success of the project.  (See listing of types of projects under paragraph titled "Types of Projects/Services Contemplated").

3.   ORGANIZATION, MANAGEMENT AND QUALITY CONTROL

Management Plan for administering a series of task orders under an IDIQ contract where it is not possible to predict how many or when the various task orders will occur. 

Demonstrate how the various firms comprising the A-E team propose to work together successfully.

Provide an organization chart to show all roles, responsibilities and lines of communication and authority.

Provide a Management Plan for dealing with quality, schedule, and budget control.  Also address how scheduling and staffing issues resulting from the issuance of task orders which will vary widely over the duration of the contract will be handled.

4.    SPECIALIZED EXPERIENCE

Demonstrate team's experience in providing:

 Design services involving sustainable design

Energy modeling and studies

Space programming and pre-design A-E services and studies  

A-E design services for courts and other judicial facilities

Designing repairs and alterations to existing facilities

Real Estate appraisals and financial analysis

5.   GEOGRAPHIC LOCATION

The A-E Firm must have an active production office located in Georgia at least 90 days prior to the Stage I Synopsis and be a fully licensed business entity in Georgia.  "A-E Firm" is defined as the legal entity having prime contractual responsibility to GSA for delivery of services.  "Active production office" is defined as "an office where A-E services are routinely and regularly provided - not a marketing or construction site office." 

Structural, mechanical, and electrical engineering sub-contractors and consultants must also have an active production offices located within the state of Georgia.  All other design sub-contractors are not required to be located in the state of Georgia. Design contractors must be small business.

As stated in the Stage I synopsis, the "primary" geographic area for this contract is the state of Georgia which means that task orders for projects located in Georgia will primarily go to one of three IDIQ A-E contract holders in Georgia.  However, GSA desires the flexibility of awarding task orders for Georgia IDIQ contract holders for projects in one of the other seven states in the Southeast Sunbelt Region (FL, SC, NC, AL, MS, TN, and KY).   These projects in areas outside Georgia will be "secondary" geographic areas in the IDIQ contract.  Recognizing that not all A-E firms desire or have the necessary professional and business licenses to work in states outside of Georgia, please designate in your cover letter, projects in which of the seven states (if any), the A-E Firm will be able to accept delivery orders.  This information will not affect the selection decision in any way.  

Firms shall submit six (6) copies of Stage II proposals as outlined in this announcement by February 22, 2012 to:  

General Services Administration
PBS, Acquisition Division (4PQ)
Attn:  Corlis Moore
77 Forsyth Street, Terrace Level
Atlanta, GA  30303

The following information should be on the outside of the sealed envelope 1) Name and Address of the A-E Firm, name of the contact person with phone number and fax number, 2) Solicitation Number/Title, 3) Due Date,  and 4) Closing Time.  No late submissions will be accepted unless the U.S. Postal Service postmarks the submission at least three days prior to the due date. 

 Highly qualified engineers and specialty consultants are encouraged to contact one or more of the short-listed firms to express interest in being considered for inclusion on their team.  Do not contact GSA.  Structural, mechanical, and electrical engineers are notified that they must have an active production office in Georgia to qualify for this solicitation.  All other engineers and specialty consultants are not required to be located in Georgia. 

Stage II Short-list Notice

 IDIQ Architect-Engineer Services - Georgia 
Solicitation No.:  GS-04P-11-BV-D-0031

 The U.S. General Services Administration (GSA) Southeast Sunbelt Region announces the shortlist of A-E firms determined to be most highly qualified for subject procurement based on the Stage I proposals received.  This is the only notification that A-E firms who submitted Stage I proposals and were not short-listed will receive.  These short-listed A-E firms have been invited to participate in Stage II of the Selection Process by assembling their complete team of engineers and specialty consultants, submitting a Stage II proposal based on the qualifications of the entire proposed design team's qualifications, and participating in an oral presentation/interview.  GSA contemplates awarding IDIQ contracts to three of the seven short-listed A-E firms.

Highly qualified engineers and specialty consultants in the following disciplines are encouraged to contact one or more of the short-listed firms to express interest in being considered for inclusion on their team.  Do not contact GSA.  Structural, mechanical, and electrical engineers are notified that they must have an active production office in Georgia to qualify for this solicitation.  All other engineers and specialty consultants are not required to be located in Georgia.  Design sub-contractors are not required to be small businesses.

The seven A-E Firms making up the short-list (listed in alphabetical order) and their contact information are:

CRA/Gerding Collaborative JV Team
1415 North Loop West
 Suite # 1050
Houston, TX 77008
POC: Joel Rovinsky
TEL: 713-426-5565

Croft & Associates
3400 Blue Springs Road
Suite # 200
Kennesaw, GA 30144
POC: James H. Croft
TEL:  770-529-7714

Duckett Design Group Inc.
1632 Ware Avenue
East Point, GA 30344
POC: Karen I. Duckett
TEL: 404-592-4539

 Gardner, Spencer, Smith, Tench & Jarbeau
127 Peachtree St. NE, Suite  # 1020
Atlanta, GA  30303
POC: Joseph Gardner
TEL:  404-522-8805

Lott & Barber Inc.
110 East President Street
Suite # 300
Savannah, GA 31401
POC: Forrest R. Lott
TEL:  912-234-5230

Smith Dalia Architects
621 North Avenue NE
Suite # C 140
Atlanta, GA  30308
POC: Thomas Dalia
TEL:  404-892-2443 

Stanley, Love-Stanley, PC
1056 Spring St., NW
Atlanta, GA  30309
POC:  William J. Stanley III
TEL: 404-876-3055

 Additional Information for Engineers and Specialty Design Consultants interested in design sub-contracting Opportunities

The type of projects on which task orders under these three IDIQ A-E contracts are contemplated to be used includes: roofing repairs or replacement; window repairs and replacement; masonry re-pointing, caulking and cleaning; installation, repair, or replacement of HVAC equipment; installation, repair or replacement of electrical systems; installation, repair or replacement of water supply and drainage systems; installation, repair or replacement of energy management systems, electronic security and fire alarm systems; installation, repair, or modification of fire sprinkler systems; installation, repair or replacement of elevators and escalators; interior space alterations.

Other services and deliverables which may be contracted for using these contracts include the preparation of feasibility studies, program development studies (PDS), design programs, planning studies, building evaluation reports (BERs), bidding/construction contract documents, cost estimates, real estate market trend analysis, and real estate economic analysis, and construction phase services including submission reviews and project inspections.

Each shortlisted A-E team shall include, at a minimum, the following design disciplines: architecture, sustainability specialist, space planning, structural engineering, civil engineering, geotechnical engineering, mechanical engineering, electrical engineering, acoustical, landscape architecture, interior design, cost estimating, lighting, elevator, audio-visual, security, life safety and fire protection, courts design, historic preservation, energy modeling, hazardous-material abatement testing and design, security, building commissioning, and construction contract administration.

The A-E shall also include on its team, real estate advisory professionals with capabilities in real estate appraisal, marketing, and financial analysis.

Projects designed under delivery orders to these IDIQ contracts will typically have a construction cost below the Prospectus limitation ($2.89 million for FY2012).   Projects will be designed and constructed in the International System of Units (SI or Metric) as listed in the Federal Standard 376A, Preferred Metric Units for General Use by the Federal Government, inch-pound system for small projects, or dual system of both inch-pound system and metric system.