HVAC Maintenance and UPS Battery Replacement Services

HQ0423-22-R-0007
REQUEST FOR QUOTE (RFQ)
HVAC Maintenance and UPS Battery Replacement Services

Title of requirement:  HVAC Maintenance and UPS Battery Replacement Services for Defense Finance and Accounting Service Rome (DFAS-IN)

This is a combined synopsis/solicitation (RFQ) for the acquisition of High Volume Air Conditioning (HVAC) unit maintenance and UPS battery replacement services for Defense Finance and Accounting Service Indianapolis, IN (DFAS-IN) in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This will be a total small business set aside.  NAICS code for this announcement is 238220 with small business size standard of $16.5 million.

Reference No.:NITYU22RV223

SOLICITATION CLOSING DATE:  All quotes must be received by the closing date/time on January 3, 2022 at 1:00 PM eastern.  Preferred delivery method for submission of your quote is via email: anthony.m.svab2.civ@mail.mil.  Quotes shall include at a minimum, in addition to the items listed in the section “BASIS for AWARD” below, the following:

• Unit pricing per line item as shown on the separately attached schedule of items table;
• Vendor Contact Name, Phone Number and Email Address
• Company Cage Code and DUNS Number
• Tax Identification Number
• Business Size:  Small/Large/Other: _______________
• Place of Manufacture

IMPORTANT REMINDERS: 

1. Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/.

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

Attached Documents: Performance Work Statement (PWS), Schedule of Items, and Full Text (Clauses and Provisions).

Issued by:

Point of Contact: Anthony Svab

DFAS Contract Services Directorate

3990 E Broad Street

Bldg. 21

Columbus, OH  43213-1152

Phone:  614-701-4283

Email address:  anthony.m.svab2.civ@mail.mil

Contract Type:  Under FAR Part 13.3 the Government intends to award a single firm fixed Price (FFP) award. 

REQUIRED: Page 1-2 of the document “Full Text” must be completed by the vendor and sent in with that vendor’s quote. Failure to complete the necessary representations of these two (2) provisions will result in that vendor’s quote NOT be considered for award.

Description of Requirement:  This procurement is to provide annual maintenance for one High Volume Air Conditioning (HVAC) units located at 8899 E. 56th Street, Indianapolis, IN 46158. These are Liebert-manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert pre-packaged essential service plan for on-site support from a qualified (certified) systems vendor in order to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

Additionally, Data Center UPS Battery Replacement of 240 batteries and the replacement of 100 Tripplite UPS Batteries will also be replaced.

Please refer to the Performance Work Statement (PWS) for more details.

Warranties: The contractor shall provide all services associated with manufactures Lifetime Limited warranty to include shipping and all other fees within the first 90 days.

Period of Performance: This contract will be established for a one (1) year base period from 2/4/2022 through 2/3/2023.

Place of Performance: 

DFAS Indianapolis:

8899 East 56th Street

Indianapolis, IN 46249
 

List any Acceptance Criteria:   All or none basis.

BASIS FOR SELECTION:  The Government will award a single contract to the Contractor whose quote is determined to be best price. All quotes MUST state that they are a licensed Liebert reseller. Failure to state this will result in the quote being removed from consideration.

Cost of Quotes:  Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government. 

Invoicing and Payment:  Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow.  It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment.  Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

Contracting Officer’s Representative (COR):  The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract.  The COR’s authority is limited to technical issues and is not authorized to make contractual decisions.  The COR will monitor performance, funding and payment requirements.  An alternate, will be assigned if the designated COR is unavailable.  COR will be provided upon award of any resultant contract.

Applicable Provisions and Clauses:  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01.  The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award.  NOTE:  The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far. 

Provisions by Reference: 

52.204-7

System for Award Management

OCT 2018

52.204-16

Commercial and Government Entity Code Reporting

AUG 2020

52.209-11

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1

Instructions to Offerors – Commercial Items

JUN 2020

52.212-3

Offeror Representations and Certifications—Commercial Items

FEB 2021

252.203-7005

Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008

Compliance Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7019

Notice of NIST SO 800-171 DoD Assessment Requirements

NOV 2020

Clauses By Reference:

52.204-18

Commercial and Government Entity Code Maintenance

AUG 2020

52.204-19

Incorporation by Reference of Representation and Certifications

DEC 2014

52.211-17

Delivery of Excess Quantities

SEPT 1989

52.212-4

Contract Terms and Conditions – Commercial Items

OCT 2018

52.232-39

Unenforceability of Unauthorized Obligations

JUN 2013

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-4

Applicable Law for Breach of Contract Claim

OCT 2004

52.253-1

Computer Generated Forms

JAN 1991

252.201-7000

Contracting Officer’s Representative

DEC 1991

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.204-7012

Safeguarding of Unclassified Controlled Technical Information

DEC 2019

252.204-7015

Notice of Authorized Disclosure of Information to Litigation Support Contractors

MAY 2016

252.204-7020

NIST SP 800-171 DoD Assessment Requirements

NOV 2020

252.223-7006

Prohibition on Storage, Treatment and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008

Prohibition of Hexavalent Chromium

JUN 2013

252.225-7001

Buy American and Balance of Payments Program

DEC 2017

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006

Wide Area Workflow Payment Instructions

DEC 2018

252.232-7010

Levies on Contract Payments

DEC 2006

252.244-7000

Subcontracts for Commercial Items

JAN 2021

252.247-7023

Transportation of Supplies by Sea – Basic

FEB 2019

Incorporated by Full Text:  The following provisions and clauses in full text have been separately attached:

52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

OCT 2020

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

AUG 2020

52.204-26

Covered Telecommunications Equipment or Services – Representation

OCT 2020

52.212-5

Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

JAN 2021

52.217-8

Option to Extend Services

NOV 1999

52.252-1

Solicitation Provisions Incorporated by Reference

FEB 1998

52.252-2

Clauses Incorporated by Reference

FEB 1998

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ:  All questions and inquiries concerning any aspect of this requirement must be submitted in writing to aram.m.duell.civ@mail.mil. Telephone requests will not be honored.  The Government’s response to inquiries will be made in writing.  Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment.  Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award. 

PLEASE NOTE:  A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order.