A03 PWS.doc

Performance Work Statement (PWS) for HVAC Maintenance and UPS Battery Replacement Services

I. INFORMATION NEEDS:

This procurement is to provide annual maintenance for one High Volume Air Conditioning (HVAC) units located at 8899 E. 56th Street, Indianapolis, IN 46158. These are Liebert- manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert pre-packaged essential service plan for on-site support from a qualified (certified) systems vendor in order to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

Additionally, Data Center UPS Battery Replacement of 240 batteries and the replacement of 100 Tripplite UPS Batteries will also be replaced.

II. DESCRIPTION OF WORK: The contractor shall provide routine repair and inspection services, minor adjustment services, and emergency repair services, on all DFAS HVAC equipment located at DFAS Indianapolis 8899 E. 56th Street, Indianapolis, IN 46158. This work must include the Liebert pre-packaged essential service plan which shall include:

a. Guaranteed 4-hour response 24 hours each day, 7 days per week, including holidays

b. Emergency service labor and travel coverage

c. Replacement Parts Coverage

d. Preventative maintenance visits scheduled Monday-Friday, 0800 to 1700.

e. Includes four (4) annual preventative maintenance visits for the HVAC units.

Additionally, the vendor shall provide and install the necessary UPS Battery replacements listed in the accompanying Bill of Materials. (BOM) III. QUALIFICATIONS: Vendor shall be a certified Liebert systems reseller able to perform work on the existing Liebert manufactured units present at the DFAS Indianapolis location.

IV. MATERIALS, SUPPLIES AND PARTS: The Contractor shall furnish all supplies, materials, and replacement parts necessary for the performance of work under this contract. The materials, supplies and replacement parts furnished by the Contractor shall be new, meet manufacturers’ specifications, and must not void existing warranties. The Contractor shall provide these items at no additional charge.

V. WORK SCHEDULE: The Contractor shall perform normal preventive maintenance services during regular working hours (0700 to 1600 hours, Monday to Friday, except Federal holidays).

a. Contractor shall coordinate all visits to the site with the DFAS Contracting Officer Representative, COR, prior to commencing scheduled maintenance visits.

VI. DISPOSAL OF REMOVAL MATERIALS AND CLEANUP: Materials discarded due to the work shall be properly disposed of off base by the Contractor. The Contractor shall clean up the area after each work period. The Contractor shall dispose of all chemicals in accordance with all applicable Environmental Protection Agency (EPA) regulations.

VII. AVAILABILITY OF UTILITIES: The Government will furnish all reasonable amounts of electricity, steam and water required to perform the work.

VIII. SANITARY FACILITIES: The Contractor's personnel may use the sanitary facilities in DFAS.

IX. FIRE REGULATIONS: The Contractor shall perform all work in a fire safe manner in accordance with fire prevention standards of the Air Force. The Contractor shall have an NFPA listed portable fire extinguisher at the work site at all times during working operations. The Contractor shall notify the DFAS Facilities Operation Specialist, before working with any flame producing equipment, such as welding or flame cutting, for approval of the contractor's safety measures.

X. REFRIGERANT RECOVERY: The Contractor shall provide all services to prevent the possible release of chlorofluorocarbons (CFC's) and hydro-chlorofluorocarbons (HFC's) to the atmosphere. All refrigerant recovered from the centrifugal chillers shall be handled and processed by the Contractor in accordance with the 1990 Clean air Act and all current applicable EPA regulations. The Contractor shall only utilize equipment specifically developed, manufactured and EPA listed to be used for refrigerant recovery. In addition, the Contractor shall submit documentation showing that all personnel involved in the handling of refrigerant are certified in accordance with the above regulations to perform such work.

XI. SAFETY:

a. Hazardous Materials - When applicable, any chemicals used in performance of this contract shall be identified by the Contractor and supplied with Material Safety Data Sheets (MSDS). The Contractor shall submit MSDS for approval to the DFAS Contracting Officer Representative, COR, prior to use. The Contractor shall make approved MSDS available on site throughout the work performance period.

b. Worker Safety - During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety. In addition, the Contractor shall submit documentation that verifies his/her use of an approved lockout/tagout program for equipment capable of carrying or storing electrical energy.

XII. SECURITY:

a. The contractor shall be required to successfully complete the DFAS security vetting process and wear, in plain view, a DFAS pass/badge at all-times within the facility. The contractor shall provide the COR with the names for all personnel working within DFAS-IN during the contract period upon award.

b. Contractor employees identified as requiring access to the facility are required to complete the SF-85, Questionnaire for Non-Sensitive Positions, and a FD258 Fingerprint card, for a pre-appointment background investigation upon contract award. They must be found eligible (meet requirements) based on the background check and fingerprint check in order to be issued a DFAS Contractor Unescorted Entrance Badge. The SF-85 Questionnaire is an electronic document that must be completed on line. Necessary information to access the SF-85 on the website will be provided directly to the employees identified. The FD258 fingerprint card will be provided and actual fingerprinting will be done by DFAS security personnel.

c. On-site contractor operations will follow the security and training requirements in

i. DFAS 2000.1 Force Protection Program - https://dfasportal.dfas.mil/docs/Documents/Official%20Forms%20and%20Pubs/2000.1-I,%20Force%20Protection.pdf#search=DFAS%202000%2E1

ii. DoD 5200.1-R, Information Security Program - https://dfasportal.dfas.mil/docs/Documents/Agency%20Support/Force%20Protection/dfas52001i.pdf#search=DFAS%205200%2E1%2DI

iii. On-site contractor operations will follow all host security requirements IAW DoD 5220.22-M, Volume 3, paragraph 6-105 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/520001_vol3.pdf.

iv. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO) or Contracting Officer Representative (COR).

d. Security Education and Training. On-site Contractor personnel will receive initial, continuous and refresher security education training IAW DoD 5200.1-R and DFAS 5200.1-I. On-site Contractor personnel are also required to accomplish Antiterrorism Level I, Combating Trafficking in Persons, Information Security, and other required training available through the DFAS ePortal.