Hotel For Yellow Ribbon Event

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The South Carolina National Guard will award a Firm-Fixed Price (FFP) Contract. This announcement constitutes only the solicitation; a Performance Work Statement (PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2020-06 dated 5 June 2020. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal   Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) can be accessed on the internet at http://www.acquisition.gov/.

This solicitation, W912QG-20-R-0053, is being issued as a Request for Quote. This procurement is full and open competition. The NAICS code for this acquisition is 721110 with a size standard of $32.5 million.

The Yellow Ribbon Family Program for the South Carolina Army National Guard needs hotel and meeting space accommodations for a Yellow Ribbon Event being held August 21-23, 2020. This location must be a full service hotel located within Charleston, SC zip code 29403. Restaurants or catering services shall be available on the premise.

Evaluations will be conducted in accordance with (IAW) FAR 13.106-2. Evaluation criteria are listed in FAR Provision 52.212-2. A site visit by the Government to the hotel may be required prior to award for verification purposes. The Place of Performance will be the hotel provided in the selected offer.

The offeror shall identify the number and types of rooms in their quotes if they are not broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two queen size bed rooms on the line items. All sleeping rooms shall be at or below the Government's per diem rate.

The quantities listed are ESTIMATES ONLY. No more than the requested quantities will be required; should less quantities be required due to registration numbers for the event, the vendor shall invoice ONLY FOR QUANTITIES USED and not for any unused rooms. Final counts shall be given to the vendor NO LATER THAN August 20, 2020 at 5:00 PM EST.

Offerors shall follow the Contract Line Item Structure listed below when providing their quote. Remember that the Government is a tax exempt organization and not able to pay service fees or gratuities.

Master Bill (ON CONTRACT)

Line Item 0001:  Hotel Rooms

Friday night / 225 rooms and Saturday night /225 rooms

Quantity: 450

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0002: Occupancy Tax (if applicable)

Friday night/20 rooms and Saturday night/130 rooms

Quantity: 450

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0003: Breakfast Coupons

Saturday - Qty. 500  Sunday - Qty. 500

Quantity: 1000

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0004: (1) General Session Room (Saturday Only), (4) breakout rooms, and (3) Childcare Rooms needed for Saturday &Sunday

Quantity: 1

Unit of issue: Lot

Unit Price:  $

Line Item Total:

Line Item 0005: Adult Lunch on Saturday

Quantity: 550

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0006: Child's Lunch on Saturday

Quantity: 60

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0007: PSAV-AV Support Package on Saturday and Sunday

Quantity: (2) Wireless Mic, (2) 1O" Screen with Support Package, (1) Internet Connection, (2) 8x8 Riser/ Podium, audio sound for laptop

Quantity:  2

Unit of issue: Each

Unit Price:  $

Line Item Total:

Line Item 0008: Exhibitor Tables on Saturday

Quantity: 25

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0009: Self Parking Passes

Quantity: based on number of occupants

Unit of issue: Lot

Unit Price: $

Line Item Total:

Grand Total CLINs 0001-0009:          

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements of Statements

52.204-7 System for Award Management (SAM)

IAW paragraph (b) Offeror must be registered in SAM in order to provide a quote.

52.204-10 Reporting Executive Compensation and First-Tier Subcontracts Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.204-21 Basic Safeguarding of Covered Contractor Information System

52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-26 Covered telecommunications Equipment or Services--Representation

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.211-18 Variation in Estimated Quantity

52.212-1 Instructions to Offerors--Commercial Items

52.212-2 Evaluation--Commercial items

Basis of Award: The contract will be awarded based on best value considering technical proposal (meeting all requirements in the PWS), past performance and price. Award may be made to other than the lowest priced offer. IAW FAR 13.106-1(a)(2), the relative importance of each factor will not be stated. Discussions may not be held.

52.212-3 ALT I Offeror Representations and Certifications--Commercial Items.

Include completed copy of this provision with your proposal or indicate (with DUNS Number) that current information is available on the federal government website SAM (https://www.sam.gov/).

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor -- Cooperation with Authorities and Remedies

52.222-21 Prohibition Of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity For Workers With Disabilities

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.232.39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.252-2 Clauses Incorporated By Reference

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252,204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7011 Alternative Line Item Structure

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation

252.204-7018  Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.211-7003 Item Unique Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System­ Statistical Reporting in Past Performance Evaluations

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.244-7000 Subcontracts for Commercial Items

To be awarded this contract, the offeror must be registered in the System for Award Management (SAM). The registration must be ACTIVE. The website for SAM is https://www.sam.gov/portal/public/SAM/. All vendors MUST have a publicly visible registration in SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID number, and solicitation number MUST be listed on quotes. Please complete requirements at FAR Provision 52.212-3.

All questions concerning this notice must be submitted by email to john.w.wilkes.civ@mail.mil no later than 10:00am (EST) Monday, July 14, 2020. Please include the Solicitation number in the subject line of the email.

The deadline for quotes is 30 July 2020 by 11:00 AM EST. Email final quotes to john.w.wilkes.civ@mail.mil. Please include the Solicitation number in the subject line of the email.