Hazardous Waste Disposal
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0563
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 562211 Hazardous Waste Treatment and Disposal
- Place of performance
- Kearneysville, West Virginia 25430, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking hazardous waste disposal services for their National Center for Cool and Cold Water Aquaculture facility in Kearneysville, West Virginia through solicitation number 1232SA25Q0563. The procurement involves annual hazardous materials disposal services including proper packaging, transportation, labeling, documentation, and final disposal of hazardous waste in compliance with federal and state regulations, with mandatory recycling requirements for spent solvents, metals, antifreeze, batteries, and used oil. The waste primarily consists of radioactive materials including Tritium and C14 standards in 6ml polyethylene vials containing aqueous Ultima Gold Scintillation Fluid, along with other hazardous materials such as Methyl Testosterone treated feed and Neutral Buffered Formalin. The government will evaluate quotes using the Lowest Price Technically Acceptable (LPTA) methodology, considering both technical acceptance and price. Questions are due by Tuesday, August 19, 2025 at 3:00 PM CST, with quotes due by Friday, August 22, 2025 at 4:00 PM CST, and a site visit is scheduled for Friday, August 15, 2025 at 10:00 AM EST.
This procurement is designated as a Total Small Business set-aside under NAICS code 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 million. No incumbent contractors or specific budget ranges are mentioned in the solicitation materials. The contract will be structured as a Firm Fixed Price arrangement with a 90-day performance period for this one-time pickup service. The facility operates as a Very Small Quantity Generator under RCRA regulations, and the waste inventory includes specific quantities such as 4,535.9 grams of Methyl Testosterone treated feed accumulated since June 2016. All services will be performed at the USDA facility located at 11861 Leetown Road in Kearneysville, West Virginia 25430. Contractors must be registered in the System for Award Management (SAM) and submit electronic quotes to lynn.hults@usda.gov that include both technical specifications and detailed pricing breakdowns including shipping costs.
Notice text
5 versions
Update #5 · Latest ·
A site visit has been added.
A site visit is scheduled for Friday August 15, 2025 at 10:00 AM EST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Thursday August 14, 2025 by 3:00 PM CST to be added to the approved list.
An error was found in the spreadsheet so it has been removed and updated. Then it was reloaded on the solicitaiton.
Questions and Answers:
Q1: What isotopes are there specifically for the drum, box, and shelf?
A1: The isotope is mostly Tritium, with some C14 standards
Q2: Please confirm that the drum with the LSC vials contains glass, plastic, or both.
A2: 6 ml Polyethylene vials
Q3: Are the vials aqueous or flammable?
A3: Vial are aqueous, not flammable with Ultima Gold Scintillation Fluid
Q4: What is their RCRA generator status?
A4: Very Small Quantity Generator
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0563 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 Million.
USDA, ARS, CCWA
11861 Leetown Road
Kearneysville, WV 25430
Is looking for procurement of the Annual Hazardous Materials Disposal which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if Needed). Vendors interested in attending the site visit must notify Lynn Hults at A site visit is scheduled for Friday August 15, 2025 at 10:00 AM EST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Thursday August 14, 2025 by 3:00 PM CST to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1156441.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, at 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #4 ·
An error was found in the spreadsheet so it has been removed and updated. Then it was reloaded on the solicitaiton.
Questions and Answers:
Q1: What isotopes are there specifically for the drum, box, and shelf?
A1: The isotope is mostly Tritium, with some C14 standards
Q2: Please confirm that the drum with the LSC vials contains glass, plastic, or both.
A2: 6 ml Polyethylene vials
Q3: Are the vials aqueous or flammable?
A3: Vial are aqueous, not flammable with Ultima Gold Scintillation Fluid
Q4: What is their RCRA generator status?
A4: Very Small Quantity Generator
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0563 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 Million.
USDA, ARS, CCWA
11861 Leetown Road
Kearneysville, WV 25430
Is looking for procurement of the Annual Hazardous Materials Disposal which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if Needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1156441.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, at 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #3 ·
Questions and Answers:
Q1: What isotopes are there specifically for the drum, box, and shelf?
A1: The isotope is mostly Tritium, with some C14 standards
Q2: Please confirm that the drum with the LSC vials contains glass, plastic, or both.
A2: 6 ml Polyethylene vials
Q3: Are the vials aqueous or flammable?
A3: Vial are aqueous, not flammable with Ultima Gold Scintillation Fluid
Q4: What is their RCRA generator status?
A4: Very Small Quantity Generator
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0563 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 Million.
USDA, ARS, CCWA
11861 Leetown Road
Kearneysville, WV 25430
Is looking for procurement of the Annual Hazardous Materials Disposal which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if Needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1156441.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, at 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #2 ·
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0563 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 Million.
USDA, ARS, CCWA
11861 Leetown Road
Kearneysville, WV 25430
Is looking for procurement of the Annual Hazardous Materials Disposal which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if Needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1156441.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, at 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #1 ·
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0563 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47.0 Million.
USDA, ARS, CCWA
11861 Leetown Road
Kearneysville, WV 25430
Is looking for procurement of the Annual Hazardous Materials Disposal which fits with the associated Statement of Work.
A site visit is scheduled to be determined. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1156441.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than To be determined Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than to be determined Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Files
| File | Type | Posted |
|---|---|---|
| Service Provisions 1156441.docx | DOCX document | |
| 2025 NCCCWA Hazardous Waste Inventory 5-2025 update.xlsx | XLSX spreadsheet | |
| Service Provisions 1156441.docx | DOCX document | |
| Hazardous Waste Disposal SOW 2025.docx | DOCX document | |
| Wage Rates.pdf | ||
| Service Provisions 1156441.docx | DOCX document | |
| 2025 NCCCWA Hazardous Waste Inventory 5-2025.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Hazardous Waste Disposal | Award Notice | |
| This notice | Solicitation |
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