Grounds Maintenance Service Previous Solicitation VA258-16-Q-0865 and

PRESOLICITATION NOTICE: The Department of Veterans Affairs, Network Contracting Office 18 (NCO18) on behalf of Engineering, Ground Maintenance Department, and PHVAHCS (VISN 18) intends to solicit for ground maintenance and tree trimming service located at 650 E. Indian School RD. Phoenix, AZ 85012.



This requirement is a Firm Fixed Price (FFP) contract, and the contract period will be for a one (1) year period, with four (4) one (1) year renewable option periods to be exercised at the option of the Government. The electronic solicitation shall be issued on or about 10 September 2016 or before and may be downloaded from the following URL: http://www.fbo.gov. The solicitation number is VA258-16-Q-00954. This procurement is set-a-side for SDVOSB only; VA intends to make a single award as a result from this solicitation.



Point of contact information: Gary W. Smith, Contract Specialist, Gary.Smith4@va.gov or 602-795-4511.



Pervious Solicitation VA258-16-Q-0865 was for FSS and has run its course and has been cancelled based on no proposal received from this solicitation. Amendment VA258-16-Q-0865_1 was a "sources sought" and did identify completion for this procurement. Amendments VA258 -16-Q-0865_2, _3, _4, and _5 all dealt with this project; however, was published under the original FSS solicitation that has expired on FED_BIZ.



There will be a reposting of the previous information that was contained in the amendments, the site visit on Tuesday, 13 September 2016 @ 9:00AM located at 650 E. Indian School Rd. outside Bldg. #2 is still in place and has unchanged.



The due date of proposals will be 20 September 2016, at 2:00PM AZ Time.



This solicitation is strictly to correct the posting vehicle which is Fed-Biz and NOT FSS Schedule.



The SOW for this upcoming solicitation is as follows:





The Phoenix VA Health Care System (PVAHCS), located at 650 E. Indian School Rd. Phoenix, AZ 85012 is seeking a potential qualified Contractor that can provide the services listed below; all potential offers must be certified in SAM's under NACIS Code 561730 as SDVOSB before awarded can be awarded.



Statement of Work



1.0 DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at VA Medical Center along Indian School and 7th Street, in a manner that will maintain healthy trees, shrubs, and plants and present a clean, neat, and professional appearance.

2.0 APPLICAPLE REFERENCES:

2.1 Attachment 1 - VA Site map showing tree locations

3.0 TASKS:

Maintain Grounds Around Parameter of Fence - All plants, bushes and trees on both side of the parameter fence along Indian School and 7th Street, approximately 1.5 acres, shall be well maintained to provide a professional appearance. Bush and tree trimmings and all trash, including cigarette butts, shall be removed. Rock beds shall be raked to provide even ground coverage. Contractor may need to provide additional rocks in order to ensure proper ground coverage. Rock replacement must be ¾ Madison Gold and shall not exceed 1 cubic yard per year. All weeds shall be removed or eradicated manually or mechanically, but not chemically. Weed control shall be maintained.



3.1 Tree Trimming - Contractor shall trim 26 addition trees (non-palm) throughout the VA facility. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning shall not be permitted. See attachment 1 for tree locations.

3.2 Remove Debris - The contractor shall perform general litter patrol in all areas identified in 3.1. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Contractor shall also remove and dispose of tree trimmings identified in 3.2. Contractor shall be responsible for disposing all debris at an off-base location in accordance with existing local, state, and federal regulations.

4.0 SCHEDULE OF WORK. The contractor shall visit site twice per week for task 3.1 and every six months for task 3.2. Visits to the site should not affect VA operations or interfere with patient visits.

5.0 Price and Cost Schedule



Item Number Description of services Quantity Unit Unit Price Amount

3.1 & 3.3 Base; Contract Period: 10/01/2016 - 9/30/2017 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.1 & 3.3 Option 1; Contract Period: 10/01/2017 - 9/30/2018 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.1 & 3.3 Option 2; Contract Period: 10/01/2018 - 9/30/2019 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.1 & 3.3 Option 3; Contract Period: 10/01/2019 - 9/30/2020 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.1 & 3.3 Option 4; Contract Period: 10/01/2020 - 9/30/2021 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.2 & 3.3 Base; Contract Period: 10/01/2016 - 9/30/2017 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.2 & 3.3 Option 1; Contract Period: 10/01/2017 - 9/30/2018 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.2 & 3.3 Option 2; Contract Period: 10/01/2018 - 9/30/2019 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.2 & 3.3 Option 3; Contract Period: 10/01/2019 - 9/30/2020 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year

3.2 & 3.3 Option 4; Contract Period: 10/01/2020 - 9/30/2021 ; Service and Maintenance performed as outlined in the Statement of Work. 1 year





Performance Objective SOW Para Performance Standard AQL

Maintain Grounds Around Parameter of Fence 3.1 Trees, plants, and bushes flourish and do not need to be replaced. They do not show any sign of disease or pests and appear healthy. Trees and bushes are pruned properly and in a timely manner Area in neat and clean. Ground is evenly covered with rock and free from debris. Customer complaints shall not exceed 3 per month

Tree Trimming 3.2 Trees will be properly trimmed to meet VA standards. Areas will be free for any tree trimming debris. Customer complaints shall not exceed 2 per month.



6.0 Performance Standards

7.0 GOVERNMENT POINT OF CONTACTS:

Contracting Officer: Contracting Officer 36C258

Gary W, Smith, Contract Specialist

Department of Veterans Affairs

777 East Missouri Ave Suite 300

Phoenix AZ 85014

5.1 VA Medical Center 650E Indian School Road Phoenix, AZ 85012

5.2 Contracting Officer's Technical Representative (COR): TBD



6.0 Price and Cost Schedule



Item Number Description of services Quantity Unit Unit Price Amount

3.1 & 3.3 Base; Contract Period: 10/01/2016 - 9/30/2017; Service and Maintenance performed as outlined in the Statement of Work. 1 JB year $_________

3.1 & 3.3 Option Year 1; Contract Period: 10/01/2017 - 9/30/2018; Service and Maintenance performed as outlined in the Statement of Work. 1 JB year $_________

3.1 & 3.3 Option Year 2; Contract Period: 10/01/2018 - 9/30/2019; Service and Maintenance performed as outlined in the Statement of Work. 1 JB year $_________

3.1 & 3.3 Option Year 3; Contract Period: 10/01/2019 - 9/30/2020; Service and Maintenance performed as outlined in the Statement of Work. 1 JB year $_________

3.1 & 3.3 Option Year 4; Contract Period: 10/01/2019 - 9/30/2020; Service and Maintenance performed as outlined in the Statement of Work. 1 JB year $_________