EOS Software

This section specifies the format and content that contractors shall use in this Request for Quote (RFQ). The intent is not to restrict the contractors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Vendors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to each of the areas identified. Any quote which does not provide, as a minimum, that which is required in this RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Offerors shall submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) on behalf of the U.S. Army Medical Research and Development Command (USARMDC) to provide library Entrepreneurial Operating System (EOS) software, according to specifications listed in the Request for Quote.

TECHNICAL INSTRUCTIONS:

Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror's Technical Quote shall make direct reference to the MECs. The Quote shall be presented in a clear and logical order. Statements such as "will comply", "meets the intent of", or "we intend to meet the requirements" and the like, will not suffice for evaluation purposes.

The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the Minimum Essential Characteristics (MECs) and the ability to meet the RFQ requirements in order to be considered for award.

Technical quotes shall include sufficiently detailed information to enable evaluation based on the factor listed below:

Technical Ability - Each proposing contractor will be evaluated based on whether they confirm to the requirement as outlined in the MECs and meet the requirements per the planned Contract Line Item Number (CLIN) structure.

PRICE QUOTE INSTRUCTIONS

Contractor shall specify the Total Price for each CLIN in the solicitation per planned CLIN structure. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed Cost contract. Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The Contractor shall provide a Price Quote to include the planned CLIN Structure to reflect proposed pricing for all required items and all associated materials.

The contractor's initial quote shall contain the contractor's best terms from a price and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

QUESTIONS SUBMISSION INSTRUCTIONS.

Questions shall be sent via E-mail to the POC for this RFQ: Hugo Robinson - hugo.m.robinson.civ@mail.mil
QUESTIONS DUE DATE: No Later Than (NLT): Wednesday, 31 July 2019 at 10:00 AM Eastern Time.

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and quotes shall be sent via E-mail to the POCs for this RFQ:

Hugo Robinson - hugo.m.robinson.civ@mail.mil, 301-619-7811

The Offeror is responsible for ensuring receipt by the POC.

QUOTE DUE DATE: No Later Than (NLT): Monday, 5 Aug 2019 at 10:00AM Eastern Time.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above. Your submission should include two separate parts: a Price Quote and a Technical proposal. The Technical proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher. The firewall utilized by the Government contracting office does not authorize or accept zip files.

Other Administrative Instructions:

System for Award Management (SAM). Contractor s must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov; provide DUNS number; Cage Code and TIN.

Minimum Essential Characteristics

The Entrepreneurial Operating System (EOS) software shall:

•1. Provide Online Public Access Catalog (OPAC), cataloging, acquisitions, serials, and circulation modules.

•2. Have a reports function that can provide statistical analysis of all module functions.

•3. Have parent/child functionality allowing common enterprise holdings to be pushed to the local library accounts.

•4. OPAC shall be customizable for each local library.

•5. Already have all necessary approvals to avoid a protracted procurement process.

•6. OPAC shall allow customers to identify print, electronic, and resources in other media held by the libraries.

•7. OPAC shall allow for the indexing of all fields and their content in order to provide comprehensive search capabilities.

•8. Have circulation module for check-in/check-out, renewals, holds, interlibrary loans, and generation of overdue notices.

•9. Module shall offer local flexibility in establishing loan periods, patron types, and patron blocks, and other circulation parameters for checked out materials.

•10. Have serials module allowing library staff to predict when a journal issue will arrive and check in new journals as they arrive.

•11. Cataloging module enabling the upload or importation of MARC records.

•12. Report function shall provide statistical analysis of all module functions.

•13. Be hosted locally.

•14. Provide onsite training.

•15. Offer telephone support during regular business hours, 9:00-5:00 EST.

•16. The period of performance (POP) shall be twelve (12) months from the date of award with 4 option periods.

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