DNA Analyzer Preventive Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  Solicitation number 12505B23Q0044 is issued as a request for quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.  This solicitation will be a 100% Total Small Business Set-Aside.  The associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), with a small business size standard of $34.0 million.

This acquisition is for the following item as identified in the Line Item Number(s):

0001)    Preventive Maintenance and Emergency Repairs for an Applied Biosystems/ThermoFisher Scientific 3730xl DNA Analyzer (serial number 1408-015) – BASE YEAR        

1001)     Preventive Maintenance and Emergency Repairs for an Applied Biosystems/ThermoFisher Scientific 3730xl DNA Analyzer (serial number 1408-015) – OPTION YEAR 1

2001)     Preventive Maintenance and Emergency Repairs for an Applied Biosystems/ThermoFisher Scientific 3730xl DNA Analyzer (serial number 1408-015) – OPTION YEAR 2

3001)     Preventive Maintenance and Emergency Repairs for an Applied Biosystems/ThermoFisher Scientific 3730xl DNA Analyzer (serial number 1408-015) – OPTION YEAR 3

4001)     Preventive Maintenance and Emergency Repairs for an Applied Biosystems/ThermoFisher Scientific 3730xl DNA Analyzer (serial number 1408-015) – OPTION YEAR 4

Specifications:  See attached Statement of Work.

The Contractor shall provide all items F.O.B. destination.  Location of the Government site is aboard USDA ARS Peoria, IL 61604 and will be identified in the contract.  The Government anticipates award of a Firm Fixed Price contract.

Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1.  Submission of quote shall include the following:  (1) Technical Capability (factory trained engineer(s), (2) Price, and a completed copy of FAR Provision 52.212-3.

All responses shall be submitted electronically to josh.dobereiner@usda.gov.

The basis for award is lowest price technically acceptable.  "LPTA" means the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.  Pursuant to FAR 52.212-2, the criteria for evaluation are:  (1) Technical Capability (factory trained engineer(s) and (2) Price and must also have satisfactory Past Performance.  The lowest priced proposal will first be evaluated for technical acceptability in accordance with the minimum specifications identified.  If determined not technically acceptable, it will be removed from competition and the next lowest priced proposal will be evaluated for technical acceptability.  This will continue until the lowest price proposal is determined technically acceptable.  Once the lowest priced proposal is determined technically acceptable, then a determination of responsibility will be completed.  If found responsible, evaluations will be closed and award will be made.

INSPECTON AND ACCEPTANCE TERMS:  Services will be inspected and accepted at destination.  Period of performance is:

                Base Year:           02/10/2023-02/09/2024

                Option Year 1:   02/10/2024-02/09/2025

                Option Year 2:   02/10/2025-02/09/2026

                Option Year 3:   02/10/2026-02/09/2027

                Option Year 4:   02/10/2027-02/09/2028

See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. 

To be eligible for an award, all contractors must be registered in the System for Award Management (SAM).  A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov.  NO EXCEPTIONS.  All invoices shall be submitted electronically.

Quotes must be received no later than 1:00 PM Central Standard Time (CST) on February 7, 2023. 

Questions in regards to this combined synopsis/solicitation are due no later than 4:00 PM CST on February 2, 2023.  Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.