Design installation of bathroom B32

General



The VA Medical Center, Bath, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project to Improve Accessibility & Install 2nd Floor Handicap Accessible Bathroom, B-32. SDVOSB Vendors with an SF-330 on file within the past twelve months are being considered. If you believe you have an SF 330 on file and would like to be considered for this procurement please send an e-mail to Mark.Simonson@va.gov expressing your interest in being considered. Other SDVOSB firms having a working office within a 300 mile radius from 76 Veterans Avenue, Bath, NY may submit SF 330 s for consideration, to the Contracting Officer at Mark.Simonson@va.gov by 4:30 PM EST, February 24, 2017.



The general scope of this project is for design services to renovate and improve accessibility within the existing building 32. Design items include an ADA compliant bathroom on the second floor and reconfiguration of the existing interior stairway and relocation of several interior doorways. Design work shall address structural, plumbing, electrical, HVAC and architectural concerns. The project will be located in the existing building 32 which is a listed historical building at the VA Medical Center located in Bath, New York. The A/E shall work with program staff to provide an operations flow study to maximize operational efficiency and provide maximum utilization of the existing space.

All designs will follow the VA design guidelines, and specifications for VA construction. The design will be completed in a manner such that the estimated construction cost is within the VA budget. It is not expected that any new space will be added to the existing building footprint.



EXISTING CONDITIONS

The current location is situated in the existing building 32. The current building is a two storied wood framed, masonry faced building which was constructed in the late nineteenth century.



A/E SCOPE OF SERVICES

1. Provide investigative and schematic services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to provide renovations at building 32. Services will include all Plumbing, Electrical, Architectural or other Engineering work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use of all of the floors and areas associated around each construction area.

2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC electronically by either email or on a CD rom. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed.

3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, interview kitchen staff, etc. to provide a complete assessment of the proposed work.

4. Assess the intent and scope of this project and work with the Medical Center staff to develop final working drawings and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments.

5. Provide an electronic set and one (1) hard copy set of Architectural E1 (30 x42 ) size working drawings, specifications, and cost estimate at the 50%, 90% and the 100% review stage. Also, provide an electronic set and one (1) set of drawings stamped and signed by an Engineer and / or Architect licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and 2014 AutoCAD formats.

6. Upon completion of the 90% documents and prior to the red line and final adjustments, the A/E shall take the drawings and go completely through the design in the purposed spaces and make sure the contract drawings and specifications are 1. Feasible for construction and 2. Complete.

7. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 120 days from award of contract.

8. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage.

9. Attend pre-bid job walkthrough and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. Attend pre-construction meeting.

10. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner, (two week turnaround on all submittals) max.

11. Provide expeditious responses to all design/conflict questions encountered during the construction term.

12. Upon completion of the project, the A/E will do a complete walkthrough and review (punch list) of the completed project work, for contractual obligation verification.

13. Upon completion of the project, provide a set of stamped Architectural E1 (30 x42 ) as-built drawings, as well as complete electronic sets in PDF and AutoCAD 2014 formats (including reference files/drawings/specifications).



The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Bath for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330:



SHORT-LIST CRITERIA UTILIZING THE SF330 FORM

Department of Veterans Affairs Architect/Engineer Evaluation Board





1. Specialized experience and technical competence of the firm (including a joint venture or association) with the type of services required

Assignable point rang ..(0 to 40)



2. Specific experience and qualifications of personnel proposed for assignment to the project and record of working together as a team

Assignable point range .(0 to 40)



3. Professional capacity of the firm in the designated geographic area of the project to perform work (including any specialized services) within the time limitations. Unusually large existing workload that may limit A/E's capacity to perform project work expeditiously

Assignable point range .(0 to 20)



4. Past record of performance on contracts with the Department of Veterans Affairs. This factor may be used to adjust scoring for any unusual circumstances that may be considered to deter adequate performance by an A/E. (Firms with no previous VA experience receive a +5 rating)

Assignable point range (-20 to 20)



5. Geographic location and facilities of the working office(s) which would provide the professional services and familiarity with the area in which the project is located

Assignable point range (0 to 20)



6. Demonstrate success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design

Assignable point range (0 to 20)



7. Inclusion of small business consultant(s) (1 point), and/or minority owned consultant(s) (1 point), and/or women-owned consultant(s) (1 points), and/or veteran owned consultant(s) (1 point), and/or disadvantage veteran owned consultant(s) (1 point), and/or HUBZone consultant(s) (1 point)

Assignable point range (0 to 6)







SCORING KEY

SCORING FACTORS

RANGE

POOR

MARGINAL

ACCEPTABLE

VERY GOOD

OUTSTANDING

1 and 2

0 40

0

5-10

15 25

30 35

40

3,5,6

0 20

0

5

10

15

20

4

(-20)-(+20)

(-20)

(-10)

0

10

20



7

0-6

0

1-2

3-4

5

6





Discussions will be held with the top ranking firms. These discussions will at a minimum include a verification of accuracy of the information within the SF 330 and a chance to provide any updated information. Responses to discussion items will be evaluated using the same factors outlined above.



This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The estimated construction cost for this project is between $100,000 and $500,000. The NAICS code for this procurement is 541310.