Des Moines VAMC Automated Endoscope Reprocessors (AERs)

Combined Synopsis/Solicitation for Des Moines Automated Endoscope Reprocessors (AER) Commercial Items.



Solicitation number: 36C26318Q0585





1a. DESCRIPTION OF THIS SOLICITATION.



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.



This solicitation is for the delivery, installation, and familiarization training of three (3) Medivators, brand-name or equal, Automated Endoscope Reprocessor (AER) units for the Des Moines VAMC. The required AER units must be compatible with existing blocks for holding equipment, able to utilize existing utility hookups, compatible with the existing alarm system in use to monitor chemicals, and able to reprocess multiple Original Equipment Manufacturer (OEM) scope brands. AER units must meet Federal Drug Administration (FDA) validation and testing completion of high-level disinfection or liquid chemical sterilization with duodenoscopes (FDA Guidelines). The below requested Medivator brand-name items meet the minimum requirements for technical acceptance.



The type of award (contract) the government intends to make/enter for this solicitation is: one Firm Fixed Priced Purchase Order. Responsible sources that are authorized resellers or distributors of the listed manufacturers items, or equal like items, are encouraged to submit quote(s).



The government will evaluate quotes using Lowest Priced Technically Acceptable (LPTA) factors. Reference Section 2 for Instructions to Offerors. Reference Section 3 for Evaluation Factors.



Response to this solicitation is to be received no later than: 04:00pm CST, Wednesday, June 8, 2018.

Respond by emailing offer to William Jefferson, Contract Specialist, at william.jefferson4@va.gov prior to the above solicitation closing date and time.



Information relevant to this solicitation:

Solicitation number: 36C26318Q0585

NAICS code (North American Industrial Classification system: 334510

Size Standard for this NAICS code: 1,250 employees

PSC/FSC (Product Service Code/Federal Supply Code): 6515



This acquisition is: Set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB). Only VA verified SDVOSBs listed in the Vendor Information Pages (VIP) Database at the time of award of contract will be considered. Quotations from Non-VIP verified offerors will be considered non-responsive, will not be evaluated and will not be eligible for award.



This is a Brand Name or Equal solicitation. Any or equal items must meet or exceed the performance specifications of the brand-name items being solicited.



Delivery method and instructions: FOB Destination, 30 Calendar Days ARO.



Contract Period: Delivery date - 30 Calendar Days ARO.



1b. SALIENT CHARACTERISTICS

The Des Moines VAMC has a requirement for three (3) Medivator, brand-name or equal, Automated Endoscope Reprocessor (AER) units.

Salient Characteristics:

Compatibility with existing blocks

Compatibility with existing physical space/utility hookups

Reprocessing time length of less than 45 minutes

Ability to reprocess two (2) scopes per AER unit

Minimized cost per load (reduced quantities of chemicals selected needed for reprocessing equipment)

1c. DESCRIPTION OF REQUIREMENT

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QTY

UNIT

UNIT PRICE

AMOUNT

0001

Medivators Advantage Plus SS without Compressor, Part# ADV-1008

3

EA

___________

___________

0002

Installation

3

JB

___________

___________

0003

Advantage Plus Operator Training

3

JB

___________

___________









GRAND TOTAL

___________

1d. DELIVERY SCHEDULE

ITEM NUMBER

DELIVERY DATE

ALL LINE ITEMS

SHIP TO:

Department of Veterans Affairs

Des Moines VAMC

ATTN: Karen Evison, SPS Chief

3600 30th Street

Des Moines, IA 50310-5753

30 Days ARO





2. INSTRUCTIONS TO OFFERORS



The Provision 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) applies to this acquisition.



Addendum to FAR 52.212-1 consists of these additional provisions incorporated by reference:

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998)

52.211-6 -- Brand Name or Equal (Aug 1999)



ADDENDUM 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS



This solicitation is for OEM products only to the extent that the manufacturer s warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.



(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. 



3. EVALUATION OF OFFERS



The Provision 52.212-2, Evaluation Commercial Items (Oct 2014) applies to this acquisition and the following two lines are to be used and inserted into paragraph (a) of the that provision:



LPTA Lowest Price Technically Acceptable, evaluated on technical capability of the item offered to meet the Government requirement.

Submission of OEM distributorship/reseller agreement or letters of supply.



Additional evaluation terms that apply to this acquisition:



The basis for award will be LPTA Lowest Price Technically Acceptable. The government will award a contract resulting from this solicitation to the responsible offeror who offers the Lowest Price Technically Acceptable quote. The government shall evaluate the lowest quote first and if found technically acceptable will not evaluate other quotes. The government will consider past performance when making a contractor responsibility determination IAW 9.104-3(b).



ADDENDUM 52.212-2 EVALUATION COMMERCIAL ITEMS



Vendors are responsible to submit verification that goods are new items with the OEM warranty and services associated with the equipment/system. Failure by vendors to submit OEM authorization as a OEM distributor or reseller will result the vendor to be considered non-responsive and the offer will not be evaluated.



(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. 



4. OFFEROR REPRESENTATION AND CERTIFICATIONS



The Provision 52.212-3, Offeror Representation and Certifications Commercial Items applies to this acquisition. The offeror is required to include a completed copy of this provision with their offer if needed, as instructed by the language of the provision.



Addendum to FAR 52.212-3 consists of these additional provisions incorporated by reference:

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)



5. TERMS & CONDITIONS



The Clause 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisition.



Addendum to FAR 52.212-4 consists of these additional clauses incorporated by reference:



52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

52.233-4 -- Applicable Law for Breach of Contract Claim (Oct 2004)

852.203-70  Commercial advertising (Jan 2008)

852.211-73  Brand name or equal (Jan 2008)

852.219-10  VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

852.232-72  Electronic submission of payment requests (NOV 2012)



Additional Simplified Acquisition Terms and Conditions that apply to this acquisition:



The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The vendor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.





6. CONTRACT TERMS & CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS



The Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items applies to this acquisition. The FAR clauses listed below are the clauses chosen from paragraph (b) of this provision that apply to this acquisition and are incorporated by reference:

52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016)

(Pub. L. 109 282) (31 U.S.C. 6101 note).

52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15

U.S.C. 657f).

52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222 19, Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and

statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013)

(31 U.S.C. 3332).



** End Solicitation **