CJIS Rolling Door Maintenance

This solicitation is to provide bi-annual (two times per year) inspection, preventative maintenance services, and necessary parts and repairs of 46 rolling steel doors, 1 (one) side coiling security gate, and 2 (two) upward coiling gates located at the CJIS Division campus in Clarksburg, West Virginia.  This is a 100% Small Business Set-Aside.  The Government intends to award a five year contract (base year with potentially four (4) one-year options) based on best value.  For pricing, please complete the attached Rolling Doors Maintenance Pricing Template.  All questions are due to the Contracting Officer Kristi Wolford via email at kmwolford@fbi.gov and Contracting Specialist Logan Swiger via email at lswiger2@fbi.gov by Thursday, April 13, 2023 at 10:00 a.m. Eastern Standard Time.  Please email all proposals to kmwolford@fbi.gov and lswiger2@fbi.gov.  Any proposals received after 10:00 a.m. Eastern Standard Time on Tuesday, April 25, 2023 will NOT be considered.

Amendment 1 - March 16, 2023 - Answering questions received

Q. Provide clarification on how to price CLIN 2?  Is this CLIN intended to serve as an inspection and diagnosis fee?  With quoting to occur afterward?  There is a mention of material price, but that usually would be calculated after inspecting the unit in need of repair.

A.  CLIN 1 includes the bi-annual inspection and associated preventative maintenance work to maintain normal operation of the rolling doors.  CLIN 2 is the cost of Time and Materials to cover any unscheduled repairs or services required to restore normal operation not included in manufacturer recommended preventative maintenance.  The hourly rate labor rate with any associated material cost would be invoiced against this CLIN.  

Please include signed SF-30 with your proposal (attached).

Amendment 2 - April 13, 2023 - Update RFP and Rolling Doors Maintenance Pricing Template

RFP has been updated, along with Rolling Doors Maintenance Pricing Template

Please include signed SF-30 with your proposal (attached).

This solicitation is to provide bi-annual (two times per year) inspection, preventative maintenance services, and necessary parts and repairs of 46 rolling steel doors, 1 (one) side coiling security gate, and 2 (two) upward coiling gates located at the CJIS Division campus in Clarksburg, West Virginia.  This is a 100% Small Business Set-Aside.  The Government intends to award a five year contract (base year with potentially four (4) one-year options) based on best value.  For pricing, please complete the attached excel spreadsheet.  All questions are due to the Contracting Officer Kristi Wolford via email at kmwolford@fbi.gov and Contracting Specialist Logan Swiger via email at lswiger2@fbi.gov by Thursday, March 16, 2023 at 10:00 a.m. Eastern Standard Time.  Please email all proposals to kmwolford@fbi.gov and lswiger2@fbi.gov.  Any proposals received after 10:00 a.m. Eastern Standard Time on Monday, March 27, 2023 will NOT be considered.

Amendment 1 - March 16, 2023 - Answering questions received

Q. Provide clarification on how to price CLIN 2?  Is this CLIN intended to serve as an inspection and diagnosis fee?  With quoting to occur afterward?  There is a mention of material price, but that usually would be calculated after inspecting the unit in need of repair.

A.  CLIN 1 includes the bi-annual inspection and associated preventative maintenance work to maintain normal operation of the rolling doors.  CLIN 2 is the cost of Time and Materials to cover any unscheduled repairs or services required to restore normal operation not included in manufacturer recommended preventative maintenance.  The hourly rate labor rate with any associated material cost would be invoiced against this CLIN.  

Please include signed SF-30 with your proposal (attached).

This solicitation is to provide bi-annual (two times per year) inspection, preventative maintenance services, and necessary parts and repairs of 46 rolling steel doors, 1 (one) side coiling security gate, and 2 (two) upward coiling gates located at the CJIS Division campus in Clarksburg, West Virginia.  This is a 100% Small Business Set-Aside.  The Government intends to award a five year contract (base year with potentially four (4) one-year options) based on best value.  For pricing, please complete the attached excel spreadsheet.  All questions are due to the Contracting Officer Kristi Wolford via email at kmwolford@fbi.gov and Contracting Specialist Logan Swiger via email at lswiger2@fbi.gov by Thursday, March 16, 2023 at 10:00 a.m. Eastern Standard Time.  Please email all proposals to kmwolford@fbi.gov and lswiger2@fbi.gov.  Any proposals received after 10:00 a.m. Eastern Standard Time on Monday, March 27, 2023 will NOT be considered.