Chba-annual partner meeting AV

The Department of the Interior's National Park Service Northeast Region is seeking a small business contractor to provide comprehensive audio/visual equipment and services for the 2025 Chesapeake Gateways Annual Partners Meeting in Cambridge, Maryland. The solicitation (RFQ 140P4225Q0005) requires a contractor to supply screens, projectors, microphones, speakers, and associated technical support for multiple events including a Communities Bootcamp, Interior Region 1 Southern Zone Superintendent's Meeting, and the main Partner Meeting. Quotes are due by January 17, 2025 at 12:00 PM EST, with questions accepted until January 13, 2025. The contract will be awarded on a firm-fixed price basis, evaluating both price and technical factors using NAICS code 561920. Electronic quote submissions are mandatory and must be sent to vanessa_williams@contractor.nps.gov, with faxed submissions being explicitly rejected.

The procurement is a 100% small business set-aside with a size standard of $20 million, targeting Convention and Trade Show Organizers. The services will be delivered at the NPS Chesapeake Bay Office in Annapolis, MD, with events scheduled from February 10-14, 2025. The scope includes supporting three distinct meeting segments: a 30-participant Communities Bootcamp, a 15-participant Superintendent's Meeting, and a main Partner Meeting with 180 participants and three simultaneous breakout rooms. The contractor must provide onsite technical support, conduct a site visit, manage equipment load-in, and complete all work by February 15, 2024. While specific budget details are not explicitly stated, the contract will be administered by the NPS Northeast Regional Contracting Office in Philadelphia, PA, supporting the Chesapeake Gateways' mission of providing technical assistance and creating a network of Chesapeake Bay Gateway sites and watertrails.