Catered Meal Service - Northern Strike #2 (OH, MD, TN, 5SFAB, 164TA)

This is a combined synopsis/solicitation for catering services performed in accordance with the format in Subpart 12.6, simplified acquisition procedures in part 13, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation being requested. A written solicitation will not be issued. 

The solicitation number is W912JB-22-Q-0095. This solicitation is issued as a request for quotation (RFQ).  This solicitation document and its incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2022-07.  This requirement is set aside for Total Small Businesses. The associated NAICS code is 722320 and the size standard is $8,000,000.00. 

This requirement will be issued as a firm fixed price contract. Please refer to the Performance Work Statement for performance requirements in reference to the catered meal service. Place and Performance of Services: The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 2250 soldiers in any given day (See Technical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days. Dining facilities WILL NOT provided for the contractor. The contractor shall provide all food supplies, raw subsistence, beverages and condiments to include the flatware, and cups, trash bags for each meal. Meals will consist of breakfast and dinner.

Period of Performance (PoP): The Period of Performance shall begin with the dinner meal on 24 July 2022 and end with breakfast meal on 20 August 2022.

Quotation Preparation Instructions. Refer to the Solicitation Clauses for 52.212-1 Instructions to Offerors for further instructions. Each electronic file shall be clearly named in accordance with the solicitation provisions. Quotes will be considered late unless the Offeror completes the entire submission of the quote before the closing date and time for receipt of quotes under this solicitation.

CLIN       ITEM                                                                                                          QTY        U/M

0001        Catered Meal Service – Breakfast                                                              1              JOB

The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 2500 soldiers in any given day (See Technical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days.  The contractor shall provide all food supplies, raw subsistence, beverages, and condiments to include the flatware, and cups, trash bags for each meal.

0002        Catered Meal Service – Dinner                                                                    1              JOB

The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 1226 soldiers in any given day (See Tecnical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days.  The contractor shall provide all food supplies, raw subsistence, beverages, and condiments to include the flatware, and cups, trash bags for each meal.

Quote Content/Pricing. Quotes must be firm fixed price, valid for a minimum of 90 days and the prospective offeror must include a detail sample menu identifying the catered meals offered.  Quote may be unacceptable if submitted without sample menus in accordance with this request for quote. Late quotes may not be eligible for award. Quote submission must be completed by the date and time indicated in section (Quote Preparation instructions). Please note: As applicable, these submission instructions will also apply to any future correspondence related to this solicitation.

Errors, Omissions, or Ambiguities. If an Offeror believes the solicitation, including the Performance Work Statement contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes.

False Statements in Offers. Offerors must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

Delivery, Inspection, and Acceptance / Invoice Information. Delivery, Inspection and Acceptance shall be at the Michigan Army National Guard Armory, Grayling, MI. Net 10 Days, FOB Destination. All Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil/).

Questions and Amendments. Answers to questions will be provided to all prospective Offerors. In order to receive responses to questions, please send them directly to milagros.isabelbaez.civ@army.mil no later than Friday, June 24, 2022 @12:30 PM Eastern Standard Time.  Questions shall be submitted in Microsoft Word document via email. Offerors are reminded that the Government will not address any hypothetical questions aim toward receiving a potential “evaluation decision” from the Government. It is the vendor’s responsibility to monitor this site for any amendments.  The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions.   It is the offeror’s responsibility to contact the POC to verify the quote is received PRIOR to the date and time set for the due date of RFQ.

Evaluation. The Government will issue one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Quote’s technical acceptability, prospective offeror’s capability to provide service requirement in accordance with the performance work statement and compliance with the terms and conditions set forth herein.

• Technical acceptability; prospective offerors shall provide a quote that meets or exceeds the performance requirements in accordance with the Performance Work Statement attached to this solicitation.
• Best value to the Federal Government,(i.e., Price)
• Past performance; Each offeror past performance will be reviewed to determine the capability to perform the requirements

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Technical acceptability and past performance will be rated as Acceptable or Unacceptable. The Government may award to other than the lowest price quote. The perceived benefits of the higher priced quote shall merit the additional cost. Unsatisfactory actions in SAM, FAPIIS or SPRS in the last three years may render your quote unacceptable. Award may be made without discussions or clarifications and may be awarded based on the information of submitted quote as written. Therefore, vendor must provide complete information in the package for the Government to determine the best value. The Government reserves the right to request minor clarifications. However, the Government may award without requesting clarification or without discussions.

System For Award Management (SAM). The prospective awardee must have an active registration in www.sam.gov at the time of award. Vendors are encouraged to verify that their registration is active prior to submitting a quote. If the prospective awardee is not active in SAM data base at the time of award, the prospective awardee will be allowed 10 calendar days to become registered and active in SAM. The award will proceed to the next otherwise successful registered and active offeror if the prospective offeror does not become registered and active by the 10 calendar day deadline.

Basis For Award. One award will be made to the responsible Offeror submitting an overall quote that is determined most advantageous to the Government, price and non-price factors considered. The basis for award will be best value to the Government. The Government intends to award to the small business that meets or exceeds the specifications listed and meets the provisions of the solicitation. The awardee must not have unsatisfactory performance on FAPIIS or SPRS within the last three years.

This is a combined synopsis/solicitation for catering services performed in accordance with the format in Subpart 12.6, simplified acquisition procedures in part 13, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation being requested. A written solicitation will not be issued. 

The solicitation number is W912JB-22-Q-0095. This solicitation is issued as a request for quotation (RFQ).  This solicitation document and its incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2022-07.  This requirement is 100% set-aside for Woman Owned Small Business firms.  The associated NAICS code is 722320 and the size standard is $8,000,000.00. 

This requirement will be issued as a firm fixed price contract. Please refer to the Performance Work Statement for performance requirements in reference to the catered meal service. Place and Performance of Services: The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 2250 soldiers in any given day (See Technical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days. Dining facilities WILL NOT provided for the contractor. The contractor shall provide all food supplies, raw subsistence, beverages and condiments to include the flatware, and cups, trash bags for each meal. Meals will consist of breakfast and dinner.

Period of Performance (PoP): The Period of Performance shall begin with the dinner meal on 24 July 2022 and end with breakfast meal on 20 August 2022.

Quotation Preparation Instructions. Refer to the Solicitation Clauses for 52.212-1 Instructions to Offerors for further instructions. Each electronic file shall be clearly named in accordance with the solicitation provisions. Quotes will be considered late unless the Offeror completes the entire submission of the quote before the closing date and time for receipt of quotes under this solicitation.

CLIN       ITEM                                                                                                          QTY        U/M

0001        Catered Meal Service – Breakfast                                                              1              JOB

The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 2500 soldiers in any given day (See Technical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days.  The contractor shall provide all food supplies, raw subsistence, beverages, and condiments to include the flatware, and cups, trash bags for each meal.

0002        Catered Meal Service – Dinner                                                                    1              JOB

The Contractor shall provide all supplies, labor, supervision, and subsistence necessary to provide cafeteria type meals for up to 1226 soldiers in any given day (See Tecnical Exhibit 3 for workload) during the Exercise Northern Strike 22-2 at Camp Grayling (CGJMTC) and Grayling Airfield (GAAF) for 28 days.  The contractor shall provide all food supplies, raw subsistence, beverages, and condiments to include the flatware, and cups, trash bags for each meal.

Quote Content/Pricing. Quotes must be firm fixed price, valid for a minimum of 90 days and the prospective offeror must include a detail sample menu identifying the catered meals offered.  Quote may be unacceptable if submitted without sample menus in accordance with this request for quote. Late quotes may not be eligible for award. Quote submission must be completed by the date and time indicated in section (Quote Preparation instructions). Please note: As applicable, these submission instructions will also apply to any future correspondence related to this solicitation.

Errors, Omissions, or Ambiguities. If an Offeror believes the solicitation, including the Performance Work Statement contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes.

False Statements in Offers. Offerors must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

Delivery, Inspection, and Acceptance / Invoice Information. Delivery, Inspection and Acceptance shall be at the Michigan Army National Guard Armory, Grayling, MI. Net 10 Days, FOB Destination. All Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil/).

Questions and Amendments. Answers to questions will be provided to all prospective Offerors. In order to receive responses to questions, please send them directly to milagros.isabelbaez.civ@army.mil no later than Friday, June 24, 2022 @12:30 PM Eastern Standard Time.  Questions shall be submitted in Microsoft Word document via email. Offerors are reminded that the Government will not address any hypothetical questions aim toward receiving a potential “evaluation decision” from the Government. It is the vendor’s responsibility to monitor this site for any amendments.  The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions.   It is the offeror’s responsibility to contact the POC to verify the quote is received PRIOR to the date and time set for the due date of RFQ.

Evaluation. The Government will issue one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Quote’s technical acceptability, prospective offeror’s capability to provide service requirement in accordance with the performance work statement and compliance with the terms and conditions set forth herein.

• Technical acceptability; prospective offerors shall provide a quote that meets or exceeds the performance requirements in accordance with the Performance Work Statement attached to this solicitation.
• Best value to the Federal Government,(i.e., Price)
• Past performance; Each offeror past performance will be reviewed to determine the capability to perform the requirements

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Technical acceptability and past performance will be rated as Acceptable or Unacceptable. The Government may award to other than the lowest price quote. The perceived benefits of the higher priced quote shall merit the additional cost. Unsatisfactory actions in SAM, FAPIIS or SPRS in the last three years may render your quote unacceptable. Award may be made without discussions or clarifications and may be awarded based on the information of submitted quote as written. Therefore, vendor must provide complete information in the package for the Government to determine the best value. The Government reserves the right to request minor clarifications. However, the Government may award without requesting clarification or without discussions.

System For Award Management (SAM). The prospective awardee must have an active registration in www.sam.gov at the time of award. Vendors are encouraged to verify that their registration is active prior to submitting a quote. If the prospective awardee is not active in SAM data base at the time of award, the prospective awardee will be allowed 10 calendar days to become registered and active in SAM. The award will proceed to the next otherwise successful registered and active offeror if the prospective offeror does not become registered and active by the 10 calendar day deadline.

Basis For Award. One award will be made to the responsible Offeror submitting an overall quote that is determined most advantageous to the Government, price and non-price factors considered. The basis for award will be best value to the Government. The Government intends to award to the small business that meets or exceeds the specifications listed and meets the provisions of the solicitation. The awardee must not have unsatisfactory performance on FAPIIS or SPRS within the last three years.