Cargo drop reel

Closed Solicitation Posted

Solicitation number
N0010425QXE45
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

PSC
2030 Deck Machinery

Notice details come from SAM.gov. Updated .

About this opportunity

The Naval Supply Systems Command is procuring a Cargo Drop Reel through this solicitation, which involves the manufacture and supply of specialized deck machinery equipment used for naval operations. The procurement requires adherence to detailed technical specifications outlined in BUSHIP Drawing 2580100 and associated drawings, with manufacturing standards that must meet MIL-STD requirements including vibration testing (MIL-STD-167 Type I) and hi-shock testing (MIL-S-901 Grade A and B, Class I, Type A). Contractors must be authorized sources or distributors of the original equipment manufacturer, with proof of authorization required on company letterhead. Only Firm-Fixed Price quotes will be accepted, and quotes must be submitted electronically to the contracting officer by August 22, 2025. The evaluation will focus on technical compliance, pricing, delivery lead times, and the contractor's authorization status as a legitimate distributor or manufacturer.

Although initially issued as a small business set-aside, this solicitation was corrected to remove the set-aside designation since Foreign Military Sales requirements cannot be reserved for small businesses under DFARS regulations. No incumbent contractors or current award values are specified in the solicitation. The procurement appears to be for a single unit based on the technical drawings and specifications provided, though exact quantities are not explicitly stated. Delivery is FOB Origin with government source inspection required, and the contractor must comply with Item Unique Identification (IUID) requirements under DFARS 252.211-7003. The Port Hueneme UNREP Department maintains engineering responsibility for this equipment, suggesting the cargo drop reel will be used in naval underway replenishment operations at that California facility.

Notice text

CONTACT INFORMATION|4|N774.3|GAE|771-229-0488|russell.w.kreider.civ@us.navy.mil|

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||

INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Invoice and Receiving Report (Combo)||To Be Determined|N00104|To Be Determined|To Be Determined|See Schedule|To Be Determined|See Schedule||To Be Determined||||||

NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS Mechanicsburg|

NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1||

ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2024)|13|x|||||||||||||

ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025)(DEVIATION 2025-O0003 AND2025-O0004))|13|333998|700|x|x||||||||||

NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||x|

This solicitation was issued as a small business set aside in error. Per DFARS, FMS requirements are not to be set aside for small businesses. Therefore this solicitation shall not be set aside for small business.

A. Electronic submission of any quotes, representations, and any necessary certifications shall be accomplished via an email directed to RUSSELL.W.KREIDER@US.NAVY.MIL.

B. General Requirements: MIL-STD Packaging, Government Source Inspection Required.

C. All freight is FOB Origin.

D. This RFQ is for a BUY/Procurement. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution. Verify nomenclature, part number, and NSN prior to responding.

E. Only a Firm-Fixed Price (FFP) will be accepted.

F. Must adhere to IUID requirements of DFARS 252.211-7003

G. The ultimate awardee of the proposed contract action must be an authorized source. Award of the proposed contract action will not be delayed while an unauthorized source seeks to obtain authorization.

H. Your quote should include the following information for justification purposes:

- New procurement unit price____________________

- Total Price _____________________

- Procurement delivery lead time (PTAT) _________________ days

- Award to CAGE _______________

- Inspection & Acceptance CAGE, if not at Award to CAGE _____________

- Cost breakdown requested, including profit rate (if feasible).

- Quote expiration date _______________ (90 Days minimum is requested).

- Delivery Vehicle (If Delivery Order requested)(e.g. if your CAGE has a current BOA/IDIQ)

I. Important Traceability Notice:

If you are not the manufacturer of the material you are offering, you must provide an official letter and/or email from the OEM confirming that your company is an authorized distributor of their items.

\

1. SCOPE

1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the CARGO DROP REEL .

2. APPLICABLE DOCUMENTS

2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.

2.1.1 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.

2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order,

however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.

DRAWING DATA=2580100 |80064| J| |C|0001 | J|49998|0278100

DRAWING DATA=2580100 |80064| J| |C|0002 | J|49998|0225274

DRAWING DATA=2580100 |80064| J| |C|0003 | J|49998|0159966

DRAWING DATA=2580100 |80064| J| |C|0004 | J|49998|0136283

DRAWING DATA=2580100 |80064| J| |C|0005 | J|49998|0161419

DRAWING DATA=2580100 |80064| J| |C|0006 | J|49998|0135677

DRAWING DATA=2580101 |80064| D| |C|0001 | D|49998|0162829

DRAWING DATA=2580102 |80064| C| |C|0001 | C|49998|0091950

DRAWING DATA=2580103 |80064| D| |C|0001 | D|49998|0077999

DRAWING DATA=2580110 |80064| F| |C|0001 | F|49998|0246974

DRAWING DATA=2580111 |80064| D| |C|0001 | D|49998|0392861

DRAWING DATA=2580112 |80064| B| |C|0001 | B|49998|0112881

DRAWING DATA=2580113 |80064| E| |C|0001 | E|49998|0289749

DRAWING DATA=2580114 |80064| C| |C|0001 | C|49998|0220292

DRAWING DATA=2580116 |80064| C| |C|0001 | C|49998|0103544

DRAWING DATA=2580117 |80064| B| |C|0001 | B|49998|0076641

DRAWING DATA=2580118 |80064| B| |C|0001 | B|49998|0076188

DRAWING DATA=2580119 |80064| D| |C|0001 | D|49998|0086081

DRAWING DATA=2580120 |80064| B| |C|0001 | B|49998|0140928

DRAWING DATA=2580121 |80064| D| |C|0001 | D|49998|0149157

DRAWING DATA=2580122 |80064| D| |C|0001 | D|49998|0149582

DRAWING DATA=2580123 |80064| D| |C|0001 | D|49998|0150166

DRAWING DATA=2580123 |80064| D| |C|0002 | C|49998|0075663

DRAWING DATA=2580124 |80064| D| |C|0001 | D|49998|0159354

DRAWING DATA=2580125 |80064| D| |C|0001 | D|49998|0180963

DRAWING DATA=2580126 |80064| B| |C|0001 | B|49998|0075966

DRAWING DATA=2580127 |80064| B| |C|0001 | B|49998|0078978

DRAWING DATA=2580128 |80064| C| |C|0001 | C|49998|0118689

DRAWING DATA=2580129 |80064| B| |C|0001 | B|49998|0074751

DRAWING DATA=2580130 |80064| D| |C|0001 | D|49998|0231304

DRAWING DATA=2580131 |80064| C| |C|0001 | C|49998|0198058

DRAWING DATA=2580132 |80064| C| |C|0001 | B|49998|0319445

DRAWING DATA=2580133 |80064| D| |D|0001 | D|49998|0132436

DRAWING DATA=2580134 |80064| C| |C|0001 | C|49998|0145399

DRAWING DATA=2580135 |80064| C| |C|0001 | C|49998|0151480

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DRAWING DATA=2580138 |80064| D| |C|0001 | D|49998|0095895

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DRAWING DATA=2580165 |80064| E| |C|0001 | E|49998|0130491

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DOCUMENT REF DATA=MIL-STD-130 | | |K |031010|A| | |

DOCUMENT REF DATA=TT-P-645 | | |B |900312|A| | |

DOCUMENT REF DATA=MIL-S-901 | | |D |890317|A| | |

DOCUMENT REF DATA=MS3217 | | |B |030216|A| | |

DOCUMENT REF DATA=MS9321 | | | | |A| | |

DOCUMENT REF DATA=MS15795 | | | | |A| | |

DOCUMENT REF DATA=MS16536 | | | | |A| | |

DOCUMENT REF DATA=MS16538 | | | | |A| | |

DOCUMENT REF DATA=MS16562 | | | | |A| | |

DOCUMENT REF DATA=MS16624 | | |C |030206|A| | |

DOCUMENT REF DATA=MS16625 | | |C |030224|A| | |

DOCUMENT REF DATA=MS16995 | | | | |A| | |

DOCUMENT REF DATA=MIL-R-17343 | | |D |890505|A| 1| |

DOCUMENT REF DATA=MS17830 | | | | |C| | |

DOCUMENT REF DATA=MS19067 | | | | |A| | |

DOCUMENT REF DATA=MS20038 | | | | |C| | |

DOCUMENT REF DATA=MS20042 | | | | |A| | |

DOCUMENT REF DATA=MS20068 | | | | |A| | |

DOCUMENT REF DATA=MS20604 | | | | |A| | |

DOCUMENT REF DATA=MS20658 | | |H |050401|A| | |

DOCUMENT REF DATA=MS20668 | | |G |061108|A| 1| |

DOCUMENT REF DATA=MS21083 | | | | |A| | |

DOCUMENT REF DATA=MIL-G-21164 | | |D |911024|A| | |

DOCUMENT REF DATA=MS21209 | | | | |A| | |

DOCUMENT REF DATA=MS21236 | | | | |A| | |

DOCUMENT REF DATA=MS24522 | | | | |A| | |

DOCUMENT REF DATA=MS24665 | | | | |A| | |

DOCUMENT REF DATA=MS35307 | | | | |C| | |

DOCUMENT REF DATA=MS35333 | | | | |A| | |

DOCUMENT REF DATA=MS35335 | | |G |040202|A| | |

DOCUMENT REF DATA=MS39086 | | | | |A| | |

DOCUMENT REF DATA=MS51849 | | |A |030905|A| | |

DOCUMENT REF DATA=MS122123 | | | | |A| | |

DOCUMENT REF DATA=ASTM-B209 | | | |931115|A| | |

DOCUMENT REF DATA=ASTM-B211 | | | |931115|A| | |

DOCUMENT REF DATA=ASTM-B221 | | | |931115|A| | |

DOCUMENT REF DATA=ASTM-A234/A234M | | | |900223|A| | |

DOCUMENT REF DATA=ASTM-A536 | | | |840615|A| | |

DOCUMENT REF DATA=ASTM-B584 | | | |931215|A| | |

DOCUMENT REF DATA=ASTM-A675/A675M | | | |941003|A| | |

DOCUMENT REF DATA=ASTM-A743/A743M | | | |931215|A| | |

DOCUMENT REF DATA=ASTM-A744/A744M | | | |940615|A| | |

3. REQUIREMENTS

3.1 Cage Code/Reference Number Items - The CARGO DROP REEL furnished under this

contract/purchase order shall be the design represented by Cage Code(s)

reference number(s). Cage _______ ref. no.

;80064 2580100;

3.2 Manufacturing and Design - The CARGO DROP REEL furnished under this contract/purchase order shall meet the material and physical requirements as specified ;on Buship Drawing 2580100 and all associated drawings listed.; .

3.3 ;Test requirements shall meet all test criteria specified on BUSHIP DRAWING 2580101.;

3.4 ;PORT HUENEME UNREP DEPARTMENT HAS ENGINEERING RESPONSIBILTY FOR THIS EQUIPMENT. QUESTIONS SHOULD BE FORWARDED TO PHD NSWC CODE 4M00. FOR TECHNICAL ASSISTANCE PHONE 805-228-7999.;

3.5 ;ALL MATERIALS SHALL MEET THE PHYSICAL CHARACTERISTICS SPECIFIED ON ALL ASSOCIATED DRAWINGS.;

3.6 Marking - This item shall be physically identified in accordance with MIL-STD-130.

3.6.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until

another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted,

the date of the granting of the authorization, and the name of the granting authority.

Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below.

The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788.

Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor.

3.7 Configuration Control in accordance with MIL-STD-973 Short Form procedures - The requirements of MIL-STD-973 are hereby invoked in the contract/purchase order. The tailoring notes stated in the order cited in paragraph 6.2.1.3 are stated below:

A. Considered, tailoring implemented

B. Automated processing and submittal is not required.

Interactive access to digital data is not required.

C. Configuration audits are not required.

D. Contractor's configuration management plan is not requried.

E. Configuration terminology development documentation is required.

F. Only paragraphs 5.3.3.2, 5.3.6.4, 5.3.6.7, 5.3.6.7.3 are required.

G. FCD is not required.

H. ACD and PCD is not required.

I. Not Applicable (NA) to this contract/purchase order.

J. NA to this contract/purchase order.

K. NA to this contract/purchase order.

L. Paragraph 5.3.6 with the exception of paragraph 5.3.6.5 and

5.3.6.7.1 are required.

M. Paragraph 5.3.6.6 and 5.3.6.6.2 are required.

N. Paragraph 5.3.6.6.1 is not required unless specifically cited

elsewhere in Section "C" of this contract/purchase order.

O. The marking requirement is stated elsewhere in Section "C" of this

contract/purchase order.

P. Interface requirements are as specified on the drawings provided

with this contract/purchase order or the primary equipment

performance MIL-SPEC or STD cited in Section "C" of this

contract/purchase order.

Q. NA to this contract/purchase order.

R. All Class I changes to either a Government owned Configuration

Identification (CI) or baseline configuration shall be submitted to

the Procurement Contracting Officer for review and subsequent

approval - conditional approval or disapproval. NDI, COTS, and PDI

items previously accepted by the Government shall be submitted as

above. This process does not excuse the contractor from initially

offering to the Government an item which meets the minimum

technical and operational requirements set forth in this contract/

purchase order.

S. Preliminary Change Notices and Advance Change Study Notices are not

required.

T. NA to this contract/purchase order.

U. and V. Class II Engineering Change Proposal (ECP) may be carried

through provided the Government QAR reviews and concurs with the

classification review which resulted in the ECP being classified as

Class II.

W. Paragraph 5.4.3 is required.

X. Paragraph 5.4.4 is required.

Y. NORS are not required for this contract/purchase order.

Z. Short Form procedures are allowed.

AA. Paragraph 5.5.2 is not required for this contract/purchase order.

AB. Paragraph 5.5.7 is not required for this contract/purchase order.

AC. Paragraph 5.5.8 is not required for this contract/purchase order.

AD. Paragraph 5.6.2 is not required for this contract/purchase order.

AE. Paragarph 5.6.3 is not required for this contract/purchase order.

AF. Paragraph 5.4.2.2.3.2b is not required for this contract/purchase

order.

3.8 Vibration Test - Testing and approval shall be in accordance with MIL-STD-167- ;TYPE I; .

3.9 Hi-Shock Test - Hi-Shock test shall be in accordance with MIL-S-901 ;GRADE A AND GRADE B, CLASS I, TYPE A; .

4. QUALITY ASSURANCE

4.1 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any

inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance

does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.

4.2 Records - Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies.

4.3 Inspection System Requirements - The supplier shall provide and maintain an inspection/quality system acceptable to the Government. The inspection system requirements for this contract/purchase order shall be in accordance with MIL-I-45208. Suppliers

certified to perform under ISO 9001 or ISO 9002 are granted permission to utilize the one desired in lieu of MIL-I-45208.

4.4 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,

the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the

specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

5. PACKAGING

5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.

MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE

6. NOTES

6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)

(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/

A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.

B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.

C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:

Commander, Indian Head Division, Naval Surface Warfare Center

Code 8410P, 101 Strauss Avenue

Indian Head, MD 20640-5035

D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for

certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.

E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:

Contracting Officer

NAVSUP-WSS

Code 87321

5450 Carlisle Pike

P.O. Box 2020

Mechanicsburg, Pa. 17055-0788

F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:

Commanding Officer

NAVSUP-WSS

Code 009

5450 Carlisle Pike

P.O. Box 2020

Mechanicsburg, Pa. 17055-0788

G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:

Commanding Officer

NAVSUP-WSS

Code 1 Support Branch

700 Robbins Avenue

Philadelphia, Pa. 19111-5094

H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.

6.2 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information

contained on those documents and drawings.

There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:

A... approved for public release; distribution is unlimited.

B... distribution authorized to US Governments agencies only.

C... distribution authorized to US Government agencies and their contractors.

D... distribution authorized to DoD and DoD contractors only.

E... distribution authorized to DoD Components only.

F... further distribution only as directed by Commander, Naval Sea

Systems Command, code 09T.

X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical

data in accordance with OPNAVINST 5510.161.

6.3 Notice To Distributors/Offerors - Consideration for award of contract shall be given only to authorized distributors of the original manufacturer's item represented in this solicitation. If you desire to be considered as a potential source for award of

this contract, proof of being an authorized distributor shall be provided on company letterhead signed by a responsible company official and sent with your offer to the Procurement Contracting Officer.

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