Captioning and Media Services
Award Notice Posted
- Solicitation number
- P15PS02162
- Agency
-
National Park Service
Department of the Interior
- Awarded
- to Talking Type LLC
- Set-aside
- Total Small Business
Opportunity facts
- Contract number
- INP15PX03339 Federal contract award
- NAICS code
- 541930 Translation and Interpretation Services
- PSC
- Not on record
- More information
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
Added: Jul 27, 2015 8:26 am
Modified: Aug 04, 2015 9:53 pmTrack Changes
The purpose of Amendment One is for the following:
Electronic Submission: Please provide responses via e-mail to heather_madsen@nps.gov, include the solicitation number in the subject line of your electronic submission.
Solicitation end date: The solicitation will close at 3:00 PM Mountain Standard Time, on Monday, August 10, 2015.
To incorporate the questions and answers in this solicitation.
Questions and Answers:
Q. In which file format will the contractor receive the videos to be transcribed?
A. File formats could be any of these: .MP4, .MOV, .MPG
Q. Is a sample video available, for the purpose of building an accurate quote?
A. http://www.nps.gov/training/video/NewDivisionChiefs_IntroVideo.mp4
Q. Are all captioning and audio describing to be performed in American English?
A. Yes
Q. Whether companies from Outside USA can apply for this? (From India or Canada)
A. Canadian companies can bid however companies from India cannot.
Q. Whether we need to come over there for meetings?
A. Meetings when necessary will take place via teleconference or Web-X. Onsite meetings will not be held. Travel will not be included in the resulting contract.
Q. Can we perform the tasks (related to RFP) outside USA? (From India or CANADA)
A. The NPS does not determine where the work will be performed. The contractor may perform work where it chooses.
Q. Can we submit our proposals via email ?
A. Proposals are to be submitted via e-mail to heather_madsen@nps.gov
Q. Is it a requirement that the vendor provides audio description services or can we submit a bid for the transcription & captioning services portion only?
A. Proposals must be all inclusive. Partial bids will not be considered.
Q. For the Audio Description the solicitation states ¿Contractor will submit [¿] written transcriptions of audio descriptions, formatted to NPS specifications¿ ¿ can we please be provided with these specifications? Also, if the NPS have any specific requirements around the caption format this would be helpful ¿ we will assume for now the captions should be ADA compliant.
A. NPS specifications include answering the five classic wh-questions in narrative creation:
-WHERE: locations and settings, including dimensions and scene or location changes.
-WHEN: time of day, light/dark, if relevant.
-WHO: Characters (depending on film/scene: dress, physical attributes, age, facial expressions, body language and ethnic background if relevant).
-WHAT: on-screen action sounds or effects that cannot easily be identified, subtitles or other text on screen, opening titles and/or end credits.
-HOW: action development.
Below is a sample audio description script that portrays the desired format. The video soundtrack is shown in italics; audio description is shown in bold.
---
01:00:00:00 - 01:00:44:00
Onscreen: The national park logo of bison grazing in a green meadow.
The words: Badlands National Park Presents.
Now, flashing streaks of bright orange lightening against a black sky.
A view of rough, craggy peaks in silhouette against a deep blue sky which
slowly changes to a wide vista of sharp hills golden in early morning
sunlight. Shifting views of peaks and crags in ever-changing light. Closer
views of sharp, barren hillsides in deep shadow changing to brilliant gold as
they are touched by the sun. A dry valley, barren except for some scrubby
green plants.
01:01:27:00
... the movement, the life, becomes apparent.
Quick views of a rattle-snake, curled to strike; a sandhill crane; large
red ants disappearing into a sandy hole; a pronghorn antelope; a green lizard,
a mountain lion in a tree; a turkey vulture on the wing; a badger showing his
teeth; a grazing rabbit; a prairie dog poking out of its hole; baby swallows in
a nest, a jumping chipmonk.
An aerial view of a broad prairie divided by a long ribbon of muddy
water. The title appears: Land of Stone and Light.
01:02:05:00-01:03:20:00
... stretches back nearly 12,000 years.
Rosalie Little Thunder prays in Lakota for the buffalo. Recreated
scenes of lndian life: men riding horses past tipees .
. . . migrating herds of buffalo.
Indians dancing. The voice of Rosalie Little Thunder.
. . . it was for the buffalo.
A single buffalo slowly turns his huge head.
---
A2. Captions should be ADA compliant and in the case of a transcript should be delivered in a MS Word document. Captions for use in a web browser should be formatted as SRT/WebVTT files; these formats include timecode adjacent to the dialogue.
Q. For the task pricing, the rates are requested as ¿Rate per hour¿ ¿ I want to be sure we understand this correctly and price accordingly. Does this mean the hourly rate for our service, i.e. if it takes 6 hours we will charge 6 hours @ $xx/hour; or does it mean our inclusive rate for performing the service to one hour of video, i.e. 1 hour of video will be charged at $xx for offline captioning? The latter would make more sense in a way as then the NPS will have a fixed and comparable price, whereas if we submit an hourly rate the same project may take us 6 hours and someone else 10 hours, so the two aren¿t directly comparable (at this stage as we don¿t have any files to actually quote on).
A. The hourly rate is what the contractor charges per hour to complete the work. Meaning if it takes 6 hours to perform the task then the contractor would charge 6 hours times the hourly rate.
Primary Contact for this Solicitation:
Heather Madsen, Contract Specialist
Heather_madsen@nps.gov, 303-969-2363
Update #1 ·
Added: Jul 27, 2015 8:26 am
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed by FAR 12.6 Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation issued as a request for proposal (RFP).
The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular. It is the vendor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed at http://www.arnet.gov/far and http://www.ios.doi.gov.
The following FAR clauses and provisions are applicable to this procurement:
52.212-01 Instructions to Offerors-Commercial Items
52.212-02 Evaluation-Commercial Items
52.212-03 Offeror Representations and Certifications-Commercial Items
52.212-05 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items
52.222-3 Convict Labor
52.222-19 Child Labor
52.223-18 Contractor Policy to Ban Text Messaging While Driving
Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)
Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).
"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the
requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:https://www.ipp.gov.
Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:
The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
This solicitation is set-aside for Small Business Concerns. The associated NAICS code for this solicitation is 541930 Translation and Interpretation Services
For information please see the attached NPS Statement of Work.
Questions regarding this RFP shall be submitted no later than Thursday, July 30, 2015 3:00 p.m., Mountain Standard Time via email to heather_madsen@nps.gov.
The announcement will close at 3:00 PM Mountain Standard Time, on Wednesday, August 5, 2015. Please provide responses via e-mail to heather_madsen@nps.gov
FAR 52.212-2 Evaluation - Commercial Items is applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on lowest price technically acceptable. Technical acceptability shall be evaluated based upon the criteria in 52.212-2 as amended. (Refer to the RFP for an amended copy of 52.212-2 as it applies to this procurement.)
System for Award Management (SAM)
Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed online at http://www.sam.gov.
All proposals shall include price(s), FOB Destination, a point of contact, including a name and phone number, and payment terms.
Primary Contact for this Solicitation:
Heather Madsen, Contract Specialist
Heather_madsen@nps.gov, 303-969-2363
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